Job Title   : DATA ENTRY CLERK II (1036)
Completion Date  : 07/24/1997
Policy Group   : Nonexempt-Clerical/Maintenance/Technical
Grade    : 170

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Enter data into computer mainframe systems or PC databases.  Check accuracy of data.

2. Retrieve data and/or produce various reports based on types of data requested.

3. Develop/maintain/update/delete various computerized files, programs, etc.  Research/respond to various error messages, problems, etc.

4. May process various departmental, college, or district forms.  May distribute reports, forms, etc.

5. May train or oversee the work of workstudy students or other temporary employees involved in data entry or general clerical activities.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of computer mainframe systems and PC databases.

Skills in data entry, 10-key, and keyboarding of 40 wpm.  Must be accurate and detail-oriented.

JOB EMPOWERMENT

The employee carries out instructions within an existing work routine.  There is some leeway for changing the order of assigned tasks.  However, prior approval is required before changing the nature of the work performed or before dealing with unassigned tasks.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.
 

VERBAL COMMUNICATION SKILLS

Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Completing routine forms requiring limited variations in the entry of data.

PROBLEM ANALYSIS

The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Specifically, the position prefers courses in data entry/keyboarding.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Six months to one year.

Preferred: One to two years.

Specifically, the position requires six months of data entry experience; one or more years of experience preferred.
 

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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