ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ACCOUNTS RECEIVABLE CLERK (1012)
Completion Date  : 07/12/2001
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Handle collection activities from federal/non-federal agencies, college work study, ETAP, and EDTAP; check backup paperwork for accuracy; resolve discrepancies; prepare invoices for submittal.

2. Create invoices in CUFS.

3. Reconcile accounts by checking computer reports, researching discrepancies, and preparing journal vouchers.

4. Prepare/send "reminder" letters for delinquent accounts.

5. Call delinquent customers as necessary.

6. Prepare Aging schedule for outstanding accounts.

7. Prepare monthly Activity Report.

8. File paid invoices per report category with attached cashier's receipt, check stub, and backup paperwork.

9. Enter payment information into invoice log; note partial payments.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of accounting principles/procedures; computer applications including mainframe, Lotus, and WordPerfect.

Ten-key by touch, attention to details, good verbal/written communication and interpersonal skills.

JOB EMPOWERMENT

(+)  The employee carries out instructions within an existing work routine.  There is some leeway for changing the order of assigned tasks.  However, prior approval is required before changing the nature of the work performed or before dealing with unassigned tasks.

LEADERSHIP OF PEOPLE

No supervision or training of others.

VERBAL COMMUNICATION SKILLS

(+)  Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Composing letters, memos, or reports of a routine or recurring nature.

PROBLEM ANALYSIS

The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Some accounting coursework is highly desirable.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: One to two years.

Preferred: Three to four years.

Specifically, the position requires one year of accounting experience.  Experience in accounts receivable is highly desirable.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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