ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ACCOUNTING CLERK I (1022)
Completion Date  : 07/12/2001
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Collect, receipt, and account for monies.  Enter appropriate data into the computer.

2. Perform general cashier duties such as verifying change funds; preparing bank deposits; cashing checks; accepting various payments; and verifying, preparing, and distributing district checks (e.g., travel advances, payroll, loans, refunds, and grants).  May issue parking permits and account for related fees.

3. Balance daily receipts and transactions.

4. Answer questions regarding transactions.  Explain policies and procedures related to area of assignment.  Help resolve basic problems.

5. May perform entry-level work such as matching invoice/statements/checks, entering basic accounting data, and pulling or filing documents.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Some knowledge of accounting/bookkeeping practices and general office practices and procedures.

Good filing, customer-service, and oral communication skills; basic computer skills.  Must be attentive to details and deadlines.

JOB EMPOWERMENT

The employee carries out instructions within an existing work routine.  There is some leeway for changing the order of assigned tasks.  However, prior approval is required before changing the nature of the work performed or before dealing with unassigned tasks.

LEADERSHIP OF PEOPLE

No supervision or training of others.

VERBAL COMMUNICATION SKILLS

Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

(+)  Preparing standard letters, documents, or reports from precise instructions or examples.

PROBLEM ANALYSIS

The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Some accounting coursework is highly desirable.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Six months to one year.

Preferred: One to two years.

Specifically, the position requires six months of general office experience.  Accounting work experience is highly desirable.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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