ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ACCOUNTING CLERK II (1023)
Completion Date  : 07/12/2001
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Collect/receipt/account for monies.  Enter appropriate data into computer.

2. Collect registration and continuing education fees; access/post to Student Information System and financial system.  Process/calculate third party billings according to established procedure.  Prepare daily deposits.  May perform similar duties with limited supervision at off-campus registration sites.

3. Perform general cashier duties such as verifying change funds, inspecting/verifying bank deposits, cashing checks, accepting various payments, verifying/preparing/distributing district checks (e.g., travel advances, payroll, loans, refunds, grants).  May issue parking permits and account for related fees.

4. Prepare daily clearance sheets to ensure receipts are reconciled, proper accounts are noted in system, proper fees (e.g., insurance, technology) are assessed.

5. Process Continuing Education contract billing, refunds, etc.  Ensure all transactions are accounted for and forward to accounts receivable department as needed.

6. Answer questions regarding fees/payments.  Explain policies and procedures related to accounting/bursar's office.  Help resolve related problems.

7. May audit temporary cashiers and help them balance and resolve problems.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Good knowledge of accounting/bookkeeping practices, computerized accounting, and general office practices/procedures.

Excellent customer-service, communication, and computer skills.

Ability to work under pressure, meet deadlines, and resolve problems.

JOB EMPOWERMENT

(+)  The employee carries out instructions within an existing work routine.  There is some leeway for changing the order of assigned tasks.  However, prior approval is required before changing the nature of the work performed or before dealing with unassigned tasks.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

(+)  Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Composing letters, memos, or reports of a routine or recurring nature.

PROBLEM ANALYSIS

(+)  The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Some accounting coursework is highly desirable.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: One to two years.

Preferred: Three to four years.

Specifically, the position requires one year of accounting experience.  Experience in a college setting is highly desirable.

========================================================================
Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
========================================================================

Incumbent signature          Date

Supervisor signature          Date