ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ACCOUNTING CLERK III (1024)
Completion Date  : 07/12/2001
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

In Bursar's Office, duties may include the following:

1. Collect/verify/receipt/deposit monies collected; enter receipts; prepare/receive change orders; cash checks; process refunds/transfers; code CE registration forms in computer; set up/process third party billings.

2. Process returned checks; notify individuals; process receipts/holds.

3. Disseminate information regarding payment deadlines, tuition rates, bursar procedures; resolve problems; direct people to others if necessary.

4. Receive/verify/prepare/distribute various checks; check identification and verify disbursement authorization.

5. May oversee returned checks for entire district.  Receive NSF/stop payment checks; verify against bank charge slips; record items received on journal vouchers; prepare/distribute lists of individuals with returned items; place transcript/registration holds on students records; enter returned check and paid information; call/mail information to debtors regarding collection procedures; mail certified billing statements; request/review printouts for all debtors.

In Accounting Office, duties may include:

1. Reconcile various accounts; maintain reconciliation reports; prepare refunds/adjustments.

2. Prepare bills/invoices/statements; enter data into subsidiary; correspond/communicate with borrowers, agencies, etc.; resolve problems.

3. Balance/clear interfund accounts; research/resolve discrepancies; prepare journal vouchers as needed; follow-up on cash transfers.

4. Order reports; compile data for accounting reports; work with Information Systems to revise reports as needed.

5. Review documents for accuracy and correct as needed.

All Account Clerk IIIs may supervise/train workstudy or temporary employees and/or assume some duties of supervisor in his/her absence.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Comprehensive knowledge of accounting/bookkeeping principles, maintenance of financial records, general office practices, computerized accounting.

Excellent communication, interpersonal, customer service, and computer skills.

Ability to work under pressure, meet deadlines, and resolve problems.

JOB EMPOWERMENT

(+)  The employee carries out instructions within an existing work routine.  There is some leeway for changing the order of assigned tasks.  However, prior approval is required before changing the nature of the work performed or before dealing with unassigned tasks.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

(+)  Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Composing letters, memos, or reports of a routine or recurring nature.

PROBLEM ANALYSIS

(+)  The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Some accounting coursework is highly desirable.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: One to two years.

Preferred: Three to four years.

Specifically, the position requires two years of related work experience.  An Associate’s degree in a related area may be substituted for the two years of required experience.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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