ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ACCOUNTING CLERK IV (1026)
Completion Date  : 07/12/2001
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Check daily District bank account balances; review NSF charges, previous day's work, and bank charges or credits.  Process bank mail.

2. Maintain tickler file for ACCD investment securities.

3. Prepare Morning Call Sheet by posting investment maturities or coupon payment due; follow through with cash receipt.

4. Prepare various Journal Voucher entries; submit Bursars' JVs to Treasurer.

5. Maintain liaison with Bursars, bank, students, staff, vendors, etc.; research/disseminate information requested.

6. Order office/department supplies.

7. Pay vendors for services and subscription renewals.

8. Submit insurance claims to District's liability carrier.

9. Perform Cashier duties when needed.

10. Process daily College bank deposits and cash journals.

11. Maintain record of receipts/disbursements of college petty cash funds.

12. Verify/receipt monies collected; perform data entry of receipts daily.

13. Train and supervise workstudy and temporary clerks.

14. Process accounts receivable:  review contracts, enter data, maintain records, and forward to accounts receivable department.

15. Distribute various checks to students and employees.

16. Reconcile bank deposit slips, charge card tuition payments, etc., with accounting reports.

17. Request change order from bank; maintain working fund for office.

18. Review travel/authorization forms for proper signatures for faculty/staff/student organization for petty cash withdrawals.

19. Set up cashiers, deposit pick-ups, and security for campus registrations.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of principles of accounting, banking, cashiering, and general office practices.

Skills in typing, calculator, data entry, word processing, spreadsheets, CUFS, SIS/PLUS, EREQUEST, VMCMS, problem-solving, and oral/written communication.  Supervisory skills helpful.

Ability to handle various projects during numerous interruptions.

JOB EMPOWERMENT

The employee follows existing procedures to which he/she can make some changes to solve problems.  Progress or results of work is periodically checked and prior approval is required before changing standard work procedures.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

Discussing unique or non-recurring issues with others which may involve converting specialized terms into everyday language to ensure understanding.

WRITTEN COMMUNICATION SKILLS

Composing letters, memos, or reports of a routine or recurring nature.

PROBLEM ANALYSIS

The employee typically has to deal with issues or problems that often require assessment and reasoning before coming up with an approach or solution.  The search for solutions may be accomplished quickly, but usually requires assessment and analysis of various alternatives based on standards or approaches defined by management or the appropriate professional/technical discipline.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Some accounting coursework is highly desirable.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Three to four years.

Preferred: Five to eight years.

Specifically, the position requires three years of accounting experience.  An Associate’s degree in a related area may be substituted for two years of experience.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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