ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ADMISSIONS CLERK II (1031)
Completion Date  : 06/07/2002
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Assist former, current, and prospective students at the counter and on the phone with requests for information pertaining to admissions, records, and registration/enrollment.

2. Assist in the registration process to include collecting, verifying, and entering required student information.

3. Using Student Data form, check all transcript information for proper posting.

4. Enter data regarding continuing education course registration to produce class rolls, process class changes, and assist in state report editing.

5. Process (data entry) student class changes for class role accuracy.

6. Request, proof, and distribute student transcripts as requested.

7. Evaluate students' high school and college transcripts.

8. Type official letters to verify student enrollment.

9. Verify students' official class grades as needed.

10. Verify students' proper residency status following established guidelines.

11. Process college and/or district identification cards.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

 KNOWLEDGE/SKILLS/ABILITIES:

Computer literate; basic mathematics skills; excellent interpersonal skills; and attention to detail.

Ability to work within deadlines and under pressure; ability to learn and to follow policies/procedures regarding admissions requirements, residency, accreditation, and state reports.

JOB EMPOWERMENT

The employee follows existing procedures to which he/she can make some changes to solve problems.  Progress or results of work is periodically checked and prior approval is required before changing standard work procedures.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Composing letters, memos, or reports of a routine or recurring nature.

PROBLEM ANALYSIS

The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

 MINIMUM AND PREFERRED EXPERIENCE

Minimum: One to two years.

Preferred: Three to four years.

Specifically, the position requires one year of related experience.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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