ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : DATA ENTRY CLERK I (1035)
Completion Date  : 06/12/1997
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Completes assigned tasks as requested.

DUTIES:*

1. Enter data on computer mainframe system.  Confirm accuracy of data such as course numbers, days, dates, times, locations, and instructors.

2. Process various forms.  Input data such as students’ name, social security number, address, phone number, and date of birth on mainframe computer system.

3. May process class labels for registration, registration transfers and refunds, class cancellations.  Ensure accuracy of data.

4. Perform general clerical duties such as typing, answering phones, etc.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of computer mainframe software and CRT terminal operation.

Must have 40 wpm typing, ten-key by touch, and be detail-oriented.

Ability to concentrate on projects with numerous interruptions.

JOB EMPOWERMENT

(+)  The employee carries out detailed instructions for several tasks.  Guidance and instruction is always available to the incumbent and prior permission is required before changing the methods or steps used in the job's work.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Completing routine forms requiring limited variations in the entry of data.

PROBLEM ANALYSIS

The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: A formal training program after high school of approximately one year in duration.

Specifically, the position highly prefers courses in keyboarding/data entry.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Three to six months.

Preferred: Six months to one year.

Specifically, the position requires a minimum of three months of general office experience to include data entry/retrieval.  Course-related practicum may be considered in lieu of paid work experience.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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