ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ACCOUNTING TECHNICIAN (1074)
Completion Date  : 07/20/2001
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Help prepare annual departmental and auxiliary services operating budget request; maintain detail of expenditures beyond that provided by monthly departmental report; estimate auxiliary operating revenues during budget process based on prior year's information.

2. Assist controller with annual audit.

3. Undertake special accounting or auxiliary service projects assigned at the direction of controller.

4. Establish/maintain departmental files including complex and/or confidential auxiliary services contract files; prepare/process District forms.

5. Monitor monthly departmental and auxiliary services expenditures for validity and accuracy.  Initiate budget transfers as necessary.

6. Prepare monthly auxiliary service revenue summary for Purchasing.

7. Provide revenue coding of all auxiliary services checks to cashier for receipting of monthly payments.

8. Investigate/resolve late payments and/or incomplete supporting documentation of contracted auxiliary service vendors.

9. Report/resolve auxiliary vendor service requests.

10. Enter requisitions for accounting department and auxiliary services.  Maintain department office supply inventory.

11. Maintain documentation and provide vending refunds at District.

12. Attend auxiliary service committee meetings; schedule/prepare for meetings to include room reservation/set-up and attendance documents.

13. Prepare bank account deposit and revenue coding for ACCD Foundation.

14. Verify supporting documentation and prepare check disbursements for Foundation Board members' signatures.

15. Train/supervise workstudy employees.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of word processing and spreadsheet programs (intermediate-level), computerized accounting systems, generally accepted accounting principles/practices and their application.

Organization skills necessary to remain current in multiple job duties.

Ability to concentrate on details and maintain accuracy while dealing with numerous interruptions.

JOB EMPOWERMENT

The employee follows existing procedures to which he/she can make some changes to solve problems.  Progress or results of work is periodically checked and prior approval is required before changing standard work procedures.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

(+)  Composing letters, memos, or reports of a routine or recurring nature.

PROBLEM ANALYSIS

The employee typically has to deal with issues or problems that often require assessment and reasoning before coming up with an approach or solution.  The search for solutions may be accomplished quickly, but usually requires assessment and analysis of various alternatives based on standards or approaches defined by management or the appropriate professional/technical discipline.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Accounting coursework is highly desirable.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Three to four years.

Preferred: Five to eight years.

The position requires four years of accounting experience.  Experience in multiple accounting functions (e.g., receivables, payables, payroll, cash receipts/revenue, bank reconciliations) is highly desirable.  An Associate’s degree in a related area may be substituted for two years of experience.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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