ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ACCOUNTS RECEIVABLE ASSISTANT (1152)
Completion Date  : 07/12/2001
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Reconcile monthly the accounts using SIS and Advantage.
a. Maintain monthly reconciliation report by updating the aging report.
b. Receive/record payments by arranging, posting, and balancing in monthly aging reports.
c. Review reports and notify manager of discrepancies.
d. Identify/research/resolve any account problems/variances.

2. Process invoices for collection:
a. Collect billing information from campuses.
b. Verify information among Financial Aid, Bursar, and third party agencies and correct in SIS as needed.
c. Bill third party federal/non-federal agencies per contract amounts.
d. Bill third party agencies for GED testing.
e. Receive vouchers and students’ names from campuses to enter in Advantage.

3. Collect delinquent accounts receivable:
a. Process/send Dun letters to agencies which are over thirty days delinquent in remitting payments.
b. Follow up on delinquent accounts with phone calls or letters until invoice is paid.

4. Maintain inventory for office supplies and equipment.

5. Distribute receivable/revenue accounts to responsible individuals at end of month.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Comprehensive knowledge of accounting/bookkeeping principles to include billing, reconciliation, collection, and maintenance of financial records. Knowledge of general office practices and general office machines.

Computer skills including word processing, database, spreadsheet, and mainframe applications.  Skills in 10-key by touch, arithmetic calculations, oral/written and interpersonal communication, attention to detail, customer service, problem solving.

Ability to read and interpret a wide variety of reports and contracts, work under pressure, and meet deadlines.

JOB EMPOWERMENT

Once given general assignments, the employee determines priorities and defines what should be done and how to do it.  The employee has the ability to change his/her own, or a subordinate's procedures or approaches as appropriate for getting the job done.  Review of the employee's work results is after the fact, usually occurring at the end of a week or longer.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

(+)  Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Composing letters, memos, reports, or documents of a unique or non-recurring nature. May need to convert specialized terminology into general business language.

PROBLEM ANALYSIS

(+)  The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Coursework in accounting is highly desirable.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Three to four years.

Preferred: Five to eight years.

Specifically, the position requires three years of accounting experience.  Experience in accounts receivable is highly desirable.  An Associate’s degree in a related area may be substituted for two years of experience.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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