ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ACCOUNTS PAYABLE CLERK, LEAD (1198)
Completion Date  : 07/16/2001
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Process invoices for payment to vendors by checking invoices for accuracy, resolving discrepancies, and entering data into system.
2.  Process check and refund requests:  check requests for accuracy; resolve problems; enter data into system; schedule check runs with Computer Services; process checks; review and distribute checks to each campus.
3.  Process payment information for 1099s.
4.  Answer phone, mail, and walk-in inquiries; research questions; provide information.
5. Analyze/review vendors' statements for accuracy and check credit balances; request cash refunds on credit balances.
6. May prepare manual checks; distribute/mail checks; open mail; work on special projects as needed.
7.  May assist the department manager in training, monitoring, and providing guidance to lower-level Accounts Payable Clerks.
8.  Fill in for employees in the Accounts Payable area.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Comprehensive knowledge of accounting/bookkeeping principles; maintenance of financial records; general office practices; computerized accounting; and mainframe computer systems (accounting and word processing).
Excellent oral/written communication, interpersonal, customer service, and computer skills.
Ability to work under pressure; meet deadlines; resolve problems; proficiently operate a variety of general office equipment; accurately alphabetize and file; learn and interpret policies; and lift/carry at least 10 lbs.

JOB EMPOWERMENT

The employee carries out instructions within an existing work routine.  There is some leeway for changing the order of assigned tasks.  However, prior approval is required before changing the nature of the work performed or before dealing with unassigned tasks.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

(+)  Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Composing letters, memos, or reports of a routine or recurring nature.

PROBLEM ANALYSIS

(+)  The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Some accounting coursework is highly desirable.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Three to four years.

Preferred: Five to eight years.

Specifically, the position requires three years of accounting experience.  Experience in accounts payable is highly desirable.  An Associate’s degree in a related area may be substituted for two years of experience.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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