ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

Exempt

Job Title: ASSISTANT BUDGET OFFICER (2540)

Completion Date: 04/11/2006

Policy Group: Exempt-Administrators & Professionals

PURPOSE:

Developing programs and processes that provide a service to students and/or other internal College or District customers.

ORGANIZATIONAL IMPACT:

Advisory Services or Work Leadership. The employee provides direct services to customers or collaborates with other professionals by one or more of the following: - Personally assessing situations, obtaining necessary information, drawing conclusions and recommending and/or implementing courses of action in accord with normal practices and procedures. - Advising or training other professionals. - Helping organize the activities and output of fellow workers on a day-to-day basis as a working supervisor or work leader.

DUTIES:*

1. Maintain financial control of appropriations and expense allocations; monitor expenditures against budget to assure compliance with approved budget allocations; advise Budget Officer/managers of discrepancies and appropriate resolution of variances; process budget modification requests and documentation to assure proper assignment of budgets and costs; prepare reports/documentation as necessary

2. Assist in the analysis, organization, planning, presentation, and implementation of the ACCD annual operating budget; analyze audited District financial statements, accounting data, financial history, and anticipated economic and financial developments to determine realistic projections; assist with the organizing, planning, presentation, and implementation of the annual operating budget

3. Provide budget/financial reports for internal/external use; analyze budget, financial, and statistical data and prepare statements, reports, and graphic presentations for senior management consideration and the Board of Trustees; prepare Budget Amendments and monthly reports for submission to administration and the Board

4. Advise or instruct faculty/staff/budget managers in the implementation of budget and accounting procedures to ensure proper transactions and compliance with approved budget

5. Assume responsibility for budget functions in the absence of the Chief Budget Officer

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of budgeting and its relationship to complete financial operations. Extensive knowledge of accounting systems in general and fund accounting systems in particular including non-profit, budget, college fund accounting, GAAP and Coordinating Board requirements, and ACCD computer mainframe systems

Skills in preparation and utilization of different methods of analysis, basic programming conventions, uploading/downloading, use of Internet, CWIS, desktop applications including spreadsheets and databases. Strong verbal/written communication skills. Must be accurate, creative, and detail-oriented

Ability to determine most effective forms of analysis; handle multiple projects/priorities; work irregular hours (nights, weekends) as required for task completion

LICENSES/CERTIFICATIONS:

Must have a valid Texas Driver's License and be insurable through ACCD insurers.

JOB EMPOWERMENT:

The employee works to achieve specific function-level goals within the framework of existing policies, principles, or theories. The employee decides how to spend his/her own time or subordinates' time to reach these goals. The employee is typically expected to provide periodic status reports (for example, weekly, monthly, or quarterly) to management only as appropriate.

MANAGEMENT OF PEOPLE:

Accountable for helping others and providing on-the-job training or guidance

APPLICATION OF KNOWLEDGE:

The primary results expected of the employee are professional or management services. The employee designs and implements formal programs or policies OR provides leadership and expert advice to other professionals. This capability generally requires formal education such as college degree, or equivalent, or advanced vocational skills supplemented by several years of progressive professional/technical development on the job.

PROBLEM ANALYSIS:

The employee deals with issues or problems that often require thoughtful reasoning before coming up with approaches or solutions. The search for solutions may be accomplished relatively quickly. However, the search may require more study based on standards or approaches defined by management or the proper professional/technical discipline.

STUDENT/COMMUNITY INTERACTION:

The employee may deal with students or members of the community. The employee must be polite and helpful.

CONSTITUENT RELATIONSHIPS:

The employee must frequently be in contact with people outside the work unit to provide or obtain information. The ability to clearly express one self is important. This job requires courteous behavior in face-to-face dealings with other employees, students, or the general public.

MINIMUM AND PREFERRED EDUCATION:

Minimum: A Bachelor's degree

Preferred: A Bachelor's degree

Specifically, the position requires a Bachelor’s degree in Accounting, Finance, or Business.

MINIMUM AND PREFERRED EXPERIENCE:

Minimum: Five to eight years.

Preferred: Five to eight years.

Specifically, the position requires a minimum of five years of experience in functions related to the level of responsibilities specified.

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