ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Exempt

Job Title   : ACCOUNTING OPERATIONS MANAGER (2543)
Completion Date  : 10/04/2001
Policy Group   : Exempt-Administrators & Professionals

PURPOSE:

Developing programs and processes that provide a service to students and/or other internal College or District customers.

ORGANIZATIONAL IMPACT

Expert Services or Work Unit Supervision provided by the employee in one or more of the following:  - Organizing, planning for, developing, and directing a work unit. - Serving as an organization-wide expert in a professional or technical area.

DUTIES:*

1. Resolve student/District staff conflicts/inquiries, establish new accounts, and discuss contracts via telephone and in person.  Act as ACCD Training Institution Official for billing to state agencies.  Review contract provisions to assure appropriate set up of necessary operational accounts.

2. Manage and supervise all internal and external restricted-fund financial matters to include monitoring, collecting, and reporting of restricted-fund programs.  Review grant provisions to assure financial compliance.

3. Manage and reconcile assigned account groups and compile and prepare reports to appropriate agency; coordinate and assist with monthly and yearly reconciliation for the auditors.  Prepare and submit budget for tuition-exempt scholarships; coordinate non-restricted operational budgets.

4. Oversee monthly financial system closing and distribution of monthly departmental reports.

5. Research problems regarding state appropriations; contact hours; and city, state, and federal inquiries.

6. Manage submission of IRS data forms 1098Ts and 1099s.

7. Review operations in office to streamline production.

8. Select, train, supervise, and motivate staff to ensure work area goals are met.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Advanced knowledge of accounting principles as it relates to Accounts Payable, Accounts Receivable, Collections, and Grants/Systems; District mainframe accounting systems (SISPLUS, Advantage, Loan Management System, and HRS) and how they interact.

Excellent organizational and time management skills; good oral/written communication, public relations, and supervisory skills.

Ability to manage complex accounting projects; handle multiple priorities; read and interpret accounting printouts.

LICENSES/CERTIFICATIONS:

Must have a valid Texas Driver's License and be insurable through ACCD insurers.

JOB EMPOWERMENT

The employee works to achieve specific function-level goals within the framework of existing policies, principles, or theories.  The employee decides how to spend his/her own time or subordinates' time to reach these goals.  The employee is typically expected to provide periodic status reports (for example, weekly, monthly, or quarterly) to management only as appropriate.

MANAGEMENT OF PEOPLE

The employee is accountable for total performance/capability management of others including selection, termination, performance appraisal, salary administration, and career development.

APPLICATION OF KNOWLEDGE

The primary results expected of the employee are highly advanced or specialized professional or management services.  This job requires very extensive training followed by a number of years of applied experience to provide authoritative advice in a specialized or technical field.  OR, for a management position which directs diversified functions, it requires significant managerial experience in a specialized area.

PROBLEM ANALYSIS

(+)  The employee deals with issues or problems that often require thoughtful reasoning before coming up with approaches or solutions.  The search for solutions may be accomplished relatively quickly.  However, the search may require more study based on standards or approaches defined by management or the proper professional/technical discipline.

STUDENT/COMMUNITY INTERACTION

The employee works with students or members of the community in situations that require skill in counseling, educating, or convincing others.

CONSTITUENT RELATIONSHIPS

The employee is required to have highly developed interpersonal skills for dealing with sensitive, emotional, or potentially controversial interpersonal situations.  Works with others to overcome resistance, change behavior, or motivate subordinates (i.e., management of employees).

MINIMUM AND PREFERRED EDUCATION

Minimum: A Bachelor's degree.

Preferred: A Bachelor's degree.

Specifically, the position requires a Bachelor’s degree in Business Administration with a concentration in Accounting.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Five to eight years.

Preferred: Nine to twelve years.

Specifically, the position requires a minimum of five years of experience related to the duties and level of responsibilities specified.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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