ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
Exempt
Job Title : ASST ACCOUNTS PAYABLE MANAGER (2687)
Completion
Date :
Policy Group : Exempt-Administrators & Professionals
PURPOSE:
Providing business or administrative recommendations to others inside or outside the College or District that will be used to make decisions.
ORGANIZATIONAL IMPACT
(+) Advisory Services or Work Leadership. The employee provides direct services to customers or collaborates with other professionals by one or more of the following: - Personally assessing situations, obtaining necessary information, drawing conclusions and recommending and/or implementing courses of action in accord with normal practices and procedures. - Advising or training other professionals. - Helping organize the activities and output of fellow workers on a day-to-day basis as a working supervisor or work leader.
DUTIES:*
1. Analyze
contracts for compliance with District policies/procedures and federal, state,
and local regulations. Review and
process all construction-related disbursements, payments, and reports.
2. Assist Accounts Payable Manager by
providing leadership to accounts payable and supporting activities. Set work schedules and work load distribution
to ensure deadlines are met.
3. Assist in the evaluation and resolution
of daily problems following District policies and procedures.
4. Compile
and generate reports to reconcile assigned account groups; coordinate and
assist with monthly and annual reconciliation for the auditors.
5. Assist with the weekly cash disbursements and monthly financial system closing.
* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.
KNOWLEDGE/SKILLS/ABILITIES:
Knowledge of accounting principles specifically as they relate to ACCD policies and procedures; federal and state regulations; and the IRS tax code.
Excellent communication, interpersonal, customer service, and computer skills.
Ability to handle multiple priorities under pressure, meet deadlines, and resolve problems.
JOB EMPOWERMENT
Once given general assignments, the employee determines priorities and defines what should be done and how to do it. The employee has the ability to change his/her own, or a subordinate's procedures or approaches as appropriate for getting the job done. Review of the employee's work results is after the fact, usually occurring at the end of a week or longer.
MANAGEMENT OF PEOPLE
The employee is accountable for either (or a combination of):
· The leadership of a team.
· Project leadership for an employee group.
APPLICATION OF KNOWLEDGE
The primary results expected of the employee are professional or management services. The employee designs and implements formal programs or policies OR provides leadership and expert advice to other professionals. This capability generally requires formal education such as college degree, or equivalent, or advanced vocational skills supplemented by several years of progressive professional/technical development on the job.
PROBLEM ANALYSIS
The employee deals with issues or problems that often require thoughtful reasoning before coming up with approaches or solutions. The search for solutions may be accomplished relatively quickly. However, the search may require more study based on standards or approaches defined by management or the proper professional/technical discipline.
STUDENT/COMMUNITY INTERACTION
The employee often deals with students or members of the community. The employee must have skill to understand and influence others.
CONSTITUENT RELATIONSHIPS
(+) The employee must frequently be in contact with people outside the work unit to provide or obtain information. The ability to clearly express oneself is important. This job requires courteous behavior in face-to-face dealings with other employees, students, or the general public.
MINIMUM AND PREFERRED EDUCATION
Minimum: A Bachelor's degree.
Preferred: A Bachelor's degree.
Specifically, the position requires a Bachelor’s degree in Accounting, Business Management, Business Administration, or a business-related field.
MINIMUM AND PREFERRED EXPERIENCE
Minimum: Three to four years.
Preferred: Three to four years.
Specifically, the position requires three years of experience in accounting with some supervisory experience. Prefer the above experience in a college or university setting.
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Note: "(+)" indicates that an "intermediate" definition was selected for this factor. The statement applies to the lower level.
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Incumbent signature Date
Supervisor signature Date