ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
Exempt
Job Title : ASSISTANT BURSAR (2689)
Completion
Date :
Policy Group : Exempt-Administrators & Professionals
PURPOSE:
Developing programs and processes that provide a service to students and/or other internal College or District customers.
ORGANIZATIONAL IMPACT
(+) Advisory Services or Work Leadership. The employee provides direct services to customers or collaborates with other professionals by one or more of the following: - Personally assessing situations, obtaining necessary information, drawing conclusions and recommending and/or implementing courses of action in accord with normal practices and procedures. - Advising or training other professionals. - Helping organize the activities and output of fellow workers on a day-to-day basis as a working supervisor or work leader.
DUTIES:*
1. Supervise the daily departmental operations (receipting, recording, and depositing of all funds received); ensure funds are properly deposited daily; assist Bursar in the management of the departmental activities; address and resolve routine office matters; ensure supply and equipment needs are adequate.
2. Perform bank and account reconciliations to ensure policy and procedures are being followed, assets are safeguarded, and internal control are in place.
3. Account for District Student Receivables (returned checks, delinquent installment accounts, returned WEBCheck credit card chargebacks, and other miscellaneous small balances) and ensure they are recorded and accounted for; set up procedures to reduce the amount and number of receivables in order to maximize revenue and reduce expenses.
4. Issue/Replenish/Review the petty cash process; ensure charges and reimbursements are accurate, timely, and allowable within District policy.
5. Manage the departmental cash working funds; set up procedures that verify and balance the daily funds; ensure cash is properly safeguarded.
6. Schedule/Coordinate training and development of college work study and temporary employees.
* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.
KNOWLEDGE/SKILLS/ABILITIES:
Knowledge of accounting; personnel management/evaluation/motivation; planning; budgeting; general office practices; office computer programs such as word processing and spreadsheets.
Excellent verbal/written communication skills; organizational skills; highly developed interpersonal skills.
Abilities in cash management/internal controls and leadership.
JOB EMPOWERMENT
(+) Once given general assignments, the employee determines priorities and defines what should be done and how to do it. The employee has the ability to change his/her own, or a subordinate's procedures or approaches as appropriate for getting the job done. Review of the employee's work results is after the fact, usually occurring at the end of a week or longer.
MANAGEMENT OF PEOPLE
Work flow management of a unit including training and contribution to performance appraisal (but not the full complement of management duties).
APPLICATION OF KNOWLEDGE
The primary results expected of the employee are professional or management services. The employee designs and implements formal programs or policies OR provides leadership and expert advice to other professionals. This capability generally requires formal education such as college degree, or equivalent, or advanced vocational skills supplemented by several years of progressive professional/technical development on the job.
PROBLEM ANALYSIS
The employee deals with issues or problems that often require thoughtful reasoning before coming up with approaches or solutions. The search for solutions may be accomplished relatively quickly. However, the search may require more study based on standards or approaches defined by management or the proper professional/technical discipline.
STUDENT/COMMUNITY INTERACTION
The employee often deals with students or members of the community. The employee must have skill to understand and influence others.
CONSTITUENT RELATIONSHIPS
The employee is required to have highly developed interpersonal skills for dealing with sensitive, emotional, or potentially controversial interpersonal situations. Works with others to overcome resistance, change behavior, or motivate subordinates (i.e., management of employees).
MINIMUM AND PREFERRED EDUCATION
Minimum: A Bachelor's degree.
Preferred: A Bachelor's degree.
Specifically, the position requires a Bachelor’s degree in Accounting, Finance, or Business Administration.
MINIMUM AND PREFERRED EXPERIENCE
Minimum: Three to four years.
Preferred: Three to four years.
Specifically, the position requires three years of experience in accounting. Cash handling, customer service, fund accounting, and supervisory experience preferred.
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Note: "(+)" indicates that an "intermediate" definition was selected for this factor. The statement applies to the lower level.
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Incumbent signature Date
Supervisor signature Date