ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ADVISING/ASSESSMENT SPECIALIST (5218)
Completion Date  : 03/11/2002
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides analytic/diagnostic services or uses highest level technical skills which noticeably affect work results.

DUTIES:*

1. Produce/maintain introductory materials for international student applicants; reply to inquiries from international student applicants regarding admission requirements.

2. Assist the Director in interviewing international student applicants; provide academic advising to enrolled international students; ensure all required documents for their admission have been completed and submitted before issuing INS Form I-20; process I-20 forms; establish/maintain folders for all international F-1 students and verify the accuracy of information; maintain confidentiality.

3. Document residence status of new/transfer non-resident international F-1 visa students; compile report for Office of Immigration and Naturalization Service.

4. Schedule and attend meetings with the International Student Advisor and international students to review the students’ academic progress and determine eligibility for continued enrollment; monitor students to ensure they remain enrollment eligible.

5. Advise students concerning course work and degree plans; evaluate students’ high school and college transcripts; determine remedial needs of students and place them in appropriate developmental courses; verify when students have completed required remedial courses and determine if they have finished prerequisite courses.

6. Interpret TASP, ACCUPLACER, ASSET, ACT/SAT, etc., test results; maintain security and confidentiality of test results; register students for appropriate classes upon completion of developmental courses; enter student test scores, etc., into the Student Information System; place holds as needed; work with students and counselors at off-campus sites to resolve holds.

7. Collect, verify, and input all registration data including transcripts and course registrations.

8. Advise/authorize students to take the Alternative TASP test or the ACCUPLACER/ASSET tests; interpret TASP legislation for students; advise first-time-in-college students regarding TASP and their responsibilities; document official TASP status of students and their respective scores.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of ACCD degrees and certificates, current TASP legislation; graduation requirements; computerized student information system; and word processing.  Familiarity with Immigration & Naturalization Service (INS) regulations pertaining to F-1 students.

Skills in interpretation of assessment scores; transcript evaluation; developing good working relationships with other departments and outside agencies; working well within a team.

Ability to prepare/present programs to groups from various backgrounds and one-on-one settings; work independently and solve problems effectively; concentrate on detailed projects with numerous interruptions; communicate effectively both orally and in writing; understand detailed written/oral instructions; follow established procedures; effectively serve students from different nationalities and ethnic groups.

JOB EMPOWERMENT

(+)  The employee follows existing procedures to which he/she can make some changes to solve problems.  Progress or results of work is periodically checked and prior approval is required before changing standard work procedures.

LEADERSHIP OF PEOPLE

The job is accountable for either (or a combination of):
·  The technical leadership of a team.
·  Project leadership for an employee group.

VERBAL COMMUNICATION SKILLS

(+)  Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Composing letters, memos, reports, or documents of a unique or non-recurring nature. May need to convert specialized terminology into general business language.

PROBLEM ANALYSIS

The employee typically has to deal with issues or problems that often require assessment and reasoning before coming up with an approach or solution.  The search for solutions may be accomplished quickly, but usually requires assessment and analysis of various alternatives based on standards or approaches defined by management or the appropriate professional/technical discipline.

MINIMUM AND PREFERRED EDUCATION

Minimum: An Associate's degree or equivalent.

Preferred: A Bachelor's degree.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Three to four years.

Preferred: Five to eight years.

Specifically, the position requires three years of related experience, preferably in a higher education setting.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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