ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

Nonexempt

Job Title : REGISTRATION SPECIALIST (8204)

Completion Date : 01/16/2004

Policy Group : Nonexempt-Clerical/Maintenance/Technical

Grade : 160

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Assess residency classifications, foreign and domestic, to ensure correct interpretations of the rules and regulations.

2. Evaluate/review transcripts from high schools, colleges, and universities for admission to the college.

3. Solve problems and conflicts so the student can continue the registration process.

4. Review applications for proper coding for contact-hour reimbursement and auditors.

5. Data enter student and course information.

6. Assist students in registration traffic flow.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Extensive knowledge of the Texas Higher Education Coordinating Board’s residency rules and regulations; ACCD policies; mainframe computer system.

Able to operate a personal computer; communicate effectively with students and ACCD personnel; maintain effective work relations with all employees and the general public.

JOB EMPOWERMENT

The employee carries out instructions within an existing work routine. There is some leeway for changing the order of assigned tasks. However, prior approval is required before changing the nature of the work performed or before dealing with unassigned tasks.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

(+) Preparing standard letters, documents, or reports from precise instructions or examples.

PROBLEM ANALYSIS

(+) The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives. However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: A formal training program after high school of approximately one year in duration.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Six months to one year.

Preferred: One to two years.

Specifically, the position requires at least six months of related experience, preferably in an education setting.

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Note: "(+)" indicates that an "intermediate" definition was selected for this factor. The statement applies to the lower level.

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