ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
Nonexempt
Job Title : CONTINUING EDUCATION ASSISTANT (8278)
Completion
Date :
Policy Group : Nonexempt-Clerical/Maintenance/Technical
Grade : 130
PRIMARY IMPACT:
Provides analytic/diagnostic services or uses highest level technical skills which noticeably affect work results.
DUTIES:*
1. Process annual report on CE progress, contact hours, and managers’ contributions. Prepare spreadsheets, charts, and pie graphs on courses, contact hours for CE and credit courses offered by CE, and percentage of contributions credited to each manager.
2. Process monthly report on status of course offerings. Track enrollment, verify census date, and ensure contact hours for state reimbursement.
3. Compile monthly CE Specialists’ production statistics to document growth of department.
4. Monitor enrollment of courses under contract.
5. Monitor fund balances and analyze accounts daily to advise on appropriations, expenses, revenues; ensure funds are available to cover adjunct faculty salaries; transfer funds if necessary.
6. Serve as information specialist for the division; assist with incoming phone and walk-in inquiries.
7. Monitor non-reimbursable courses.
* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.
KNOWLEDGE/SKILLS/ABILITIES:
Knowledge of non-profit/college fund accounting; budget preparation/maintenance; general accounting principles; calculating faculty work load.
Skills in computerized accounting (spreadsheets/graphs/MS applications), analysis, problem solving, and oral/written communication.
Ability to interpret/implement/explain college and district policies/objectives to all levels of employees; meet deadlines; work under pressure.
JOB EMPOWERMENT
Once given general assignments, the employee determines priorities and defines what should be done and how to do it. The employee has the ability to change his/her own, or a subordinate's procedures or approaches as appropriate for getting the job done. Review of the employee's work results is after the fact, usually occurring at the end of a week or longer.
LEADERSHIP OF PEOPLE
Accountable for helping others or providing regular guidance on an as-needed basis.
VERBAL COMMUNICATION SKILLS
(+) Explaining information related to day-to-day or recurring issues.
WRITTEN COMMUNICATION SKILLS
(+) Composing letters, memos, or reports of a routine or recurring nature.
PROBLEM ANALYSIS
The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives. However, after awhile, the answers tend to follow a pattern.
MINIMUM AND PREFERRED EDUCATION
Minimum: A formal training program after high school of approximately one year in duration.
Preferred: An Associate's degree or equivalent.
MINIMUM AND PREFERRED EXPERIENCE
Minimum: One to two years.
Preferred: Three to four years.
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Note: "(+)" indicates that an "intermediate" definition was selected for this factor. The statement applies to the lower level.
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Incumbent signature Date
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