ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION

Exempt

Job Title : ACCOUNTS PAYABLE MANAGER (2117)

Completion Date : 05/21/1997

Policy Group : Exempt-Administrators & Professionals

PURPOSE:

Improving operational efficiencies through the implementation of operational improvements, or through the management of College or District resources.

ORGANIZATIONAL IMPACT

Advisory Services or Work Leadership. The employee provides direct services to customers or collaborates with other professionals by one or more of the following: - Personally assessing situations, obtaining necessary information, drawing conclusions and recommending and/or implementing courses of action in accord with normal practices and procedures. - Advising or training other professionals. - Helping organize the activities and output of fellow workers on a day-to-day basis as a working supervisor or work leader.

DUTIES:*

1. Provide leadership and expertise to Accounts Payable staff to ensure payments are timely and correct.

2. Review payment and check requests for correct accounting, proper signatures, supporting documentation, and any policy violations.

3. Review and reconcile all Accounts Payable, retainage accounts, and encumbrance reports; prepare monthly reports.

4. Prepare unclaimed check report.

5. Assist in writing policy regarding travel and agency accounts.

6. Prepare affidavits of forgery when necessary.

7. Research and prepare analysis of payments as requested by the Board or Vice Chancellor of Fiscal Affairs.

8. Prepare monthly analysis of administrator and Board member travel.

9. Prepare annual Forms 1099.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of basic accounting principles; personal computers and various software; mainframe computer; and IRS regulations regarding 1099s.

Good oral and written communication skills; proven supervisory skills; and good organizational and time management skills.

JOB EMPOWERMENT

The employee works to achieve specific function-level goals within the framework of existing policies, principles, or theories. The employee decides how to spend his/her own time or subordinates' time to reach these goals. The employee is typically expected to provide periodic status reports (for example, weekly, monthly, or quarterly) to management only as appropriate.

MANAGEMENT OF PEOPLE

The employee is accountable for total performance/capability management of others including selection, termination, performance appraisal, salary administration, and career development.

APPLICATION OF KNOWLEDGE

The primary results expected of the employee are professional or management services. The employee designs and implements formal programs or policies OR provides leadership and expert advice to other professionals. This capability generally requires formal education such as college degree, or equivalent, or advanced vocational skills supplemented by several years of progressive professional/technical development on the job.

PROBLEM ANALYSIS

The employee deals with issues or problems that often require thoughtful reasoning before coming up with approaches or solutions. The search for solutions may be accomplished relatively quickly. However, the search may require more study based on standards or approaches defined by management or the proper professional/technical discipline.

STUDENT/COMMUNITY INTERACTION

(+) The employee often deals with students or members of the community. The employee must have skill to understand and influence others.

CONSTITUENT RELATIONSHIPS

The employee is required to have highly developed interpersonal skills for dealing with sensitive, emotional, or potentially controversial interpersonal situations. Works with others to overcome resistance, change behavior, or motivate subordinates (i.e., management of employees).

MINIMUM AND PREFERRED EDUCATION

Minimum: A Bachelor's degree.

Preferred: A Bachelor's degree.

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Three to four years.

Preferred: Five to eight years.

========================================================================

Note: "(+)" indicates that an "intermediate" definition was selected for this factor. The statement applies to the lower level.

========================================================================

Incumbent signature Date

Supervisor signature Date