These forms are utilized to document/process a variety of personnel actions including new hires, resignations, retirements, transfers, and salary adjustments.

Key points:

Job Title/Class. Code
Always indicate the official job title and the classification code (it is a 4-digit code that begins with 1, 3, 5 or 6 for classified/skilled trades and 2 for professional jobs) as stated in the Staff Compensation Plan (for non-faculty positions).

Position No.
This number is unique to each budgeted position. It is six digits beginning with 1 for SAC, 2 for SPC, 3 for PAC, 4 for NVC, 0 for District and 5, 6, 7, or 8 for District jobs at NVC, SAC, SPC, or PAC respectively. You can find position numbers in the Personnel Register with an extra 0 at the beginning and the end.

Base Semi-monthly or Hourly Rate
For all regular positions, list the base semi-monthly rate (Annual/24). For all temporary positions, list the hourly rate (Annual/2080).

Pay Grade
Always indicate the pay grade or level from the Staff Compensation Plan. It is a three digit code that begins with 1 or 2 for classified jobs and 3 for professional jobs.

Special Pay
Usually a semi-monthly amount that is 5 to 10% of base pay that is awarded for an acting/interim or additional assignment. Lump-sum amounts may be indicated for one-time payment of a special function. If such is the case, be sure to indicate "one time only" in the "Type" section.

Total Semi- Monthly Salary $
Add up the figures in Base section + Special Pay Section.

FTE%
Full time equivalent percentage. Forty (40) hours = 100; 30 hours = 75%; 20 hours = 50%; 19 hours = 48%.

Hrs. & Days
If employees work any hours outside of the normal 8 a.m. to 5 p.m. schedule, please indicate the work schedule so shift differential can be calculated if necessary.

Compensation/Job Classification

Updated October 9, 1998