ALAMO COMMUNITY COLLEGE DISTRICT
JOB DESCRIPTION
OPERATING TITLE: DIRECTOR OF ADMISSIONS & RECORDS
Class Code:
4236
DESCRIPTION OF WORK
General Statement of Duties: Directs and coordi
Supervision received: General
Direction
Supervision exercised: Upper
level manager
RESPONSIBLE TO: Dean of Student Affairs
EXAMPLES OF DUTIES*
Manages the
student record system to maximize efficiency, utility, and compliance with governmental
regulations; overseeing registration and scheduling courses; providing transfer
credit evaluations and verifying students for graduation; ensuring security and
integrity of academic records and conceiving and developing better systems both
human and Technological.
Coordinates
dissemi
Coordi
Provide Managerial leadership to direct reports and their respective
staff to ensure that a cohesive team effort is applied to service operations.
Supervises graduation exercises including evaluation of student
records, issuing Caps and Gowns, printing of special and ceremony program
logistics.
Oversees the compilation of information, such as class schedules and
graduation requirements, and admissions and registration information for the
school bulletins and catalog.
Directs workers engaged in transcribing and evaluating academic records
of students applying for admission.
Directs the preparation of statistical reports on the college’s
enrollment for outside agencies and/or state/federal reports as required.
Interprets registration and admissions
policies to faculty, staff, and students.
Analyzes statistical data on registration for
administrative use in formulating policies.
Serves on numerous committees at the college
or District level.
Directs college admissions procedures for all entering students.
Audits records
for compliance of long and short-term programmatic goals and objectives; to
ensure that the college’s strategic and annual enrollment goals are met.
Maintains
college’s student information system to include WEB access, degree audits,
database tables, and school calendar.
Prepares
and manages departmental budget as well as oversees the preparation of
personnel evaluations.
Interprets and disseminates the Texas Coordinating Board rules and
regulations.
Insures security of records and the updating of security paper used for
transcripts.
* Any one position may not include all of the tasks listed, nor do the
examples necessarily include all of the tasks performed.
QUALIFICATIONS FOR APPOINTMENT
Knowledge, Skills, and Abilities:
Working knowledge of SCT PLUS/SCT BANNER/ or
related Computer System.
Comprehensive
knowledge of practices and procedures used in a Registrar’s Office.
Knowledge of state and federal regulations pertaining to student
records, state reports, residency determi
Experience or working knowledge of
college/university administrative processes a plus to include knowledge of
District/college policies and procedures.
Considerable knowledge of college admissions
functions, records maintenance and their management.
Highly computer-literate with project
management tools.
Excellent skills in organization,
oral/written communications, and facilitation.
Demonstrated ability to overcome obstacles and negotiate resolutions to
complex problems.
Ability to respond effectively to sensitive inquiries, interact at a
professional level with employees to include administrators, faculty, staff and
the public, and work in a team environment.
EDUCATION:
Master’s degree required.
EXPERIENCE:
Experience in Higher
Education Administration, Higher Education Student Services, or Higher
Education Admissions and/or Records Management.
Minimum of three (3) years prior managerial experience.
PHYSICAL REQUIREMENTS:
No substantial physical activity required.
I certify that this is
an accurate statement of the duties and responsibilities of this position and
that the position is necessary to carry out the functions for which I am
responsible.
EMPLOYEE’S SIGNATURE
(OPTIONAL) DATE
SUPERVISOR’S SIGNATURE DATE
CONCURRENCE OF NEXT
HIGHER LEVEL DATE