ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ADMISSIONS CLERK I (1030)
Completion Date  : 06/12/1997
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Completes assigned tasks as requested.

DUTIES:*

1. Process/maintain records of student course additions/drops/withdrawals in the Student Information System.

2. Process name and social security number changes; process faculty assignments in student records system.

3. Enter student data/tracking survey forms on the student record system; follow up with students to obtain missing information.

4. Provide customer service to students/faculty/staff; offer information concerning college services and academic/registration procedures; verify enrollment status of current/previous students.

5. Provide data entry of student grades at end of each term.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of college admission requirements, application procedures, residency determination, course offerings, academic policies, organization of the college, department programs/locations, Student Information System software, CRT terminal operation/data processing, and general office equipment operation plus the Optical Disk System.

Good oral/written communication and interpersonal skills.

Ability to concentrate on detailed projects during numerous interruptions.

 JOB EMPOWERMENT

The employee carries out instructions within an existing work routine.  There is some leeway for changing the order of assigned tasks.  However, prior approval is required before changing the nature of the work performed or before dealing with unassigned tasks.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Preparing standard letters, documents, or reports from precise instructions or examples.

PROBLEM ANALYSIS

The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: A high school diploma or equivalent (G.E.D.).

MINIMUM AND PREFERRED EXPERIENCE

Minimum: Three to six months.

Preferred: Six months to one year.

Specifically, the position requires a minimum of three months of clerical/office experience to include some experience with data entry/retrieval.  Six months of experience or experience in admissions/records is preferred.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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