ALAMO COMMUNITY COLLEGE DISTRICT JOB DESCRIPTION
 Nonexempt

Job Title   : ADMISSIONS SECRETARY (1166)
Completion Date  : 04/10/1997
Policy Group   : Nonexempt-Clerical/Maintenance/Technical

PRIMARY IMPACT:

Provides standard administrative, technical, or production services or information that support others, and/or organizes data and information that is used and analyzed by others.

DUTIES:*

1. Build semester database from student applications and composite scores.  Retrieve ranking list used to determine admission into program.

2. Calculate all students' composite scores for student ranking process.

3. Notify and process all students who are accepted for admission into program.

4. Create/maintain student files; review files and purge records after appropriate time period.  Keep records on student immunizations.

5. Provide statistics and other reports as required by researching student information on computer mainframe and in student files.

6. Advise students concerning ways to enhance their admission possibilities, file completions, and course selections.

7. Train/supervise work study student(s).

8. Provide computer assistance to professors who need to retrieve information.

9. Provide other clerical assistance as required by office demands.

* Any one position may not include all of the duties listed, nor do the examples necessarily include all of the duties performed.

 KNOWLEDGE/SKILLS/ABILITIES:

Knowledge of computer operations and DOS; computer software including Microsoft Office, WordPerfect, Access, Excel, and Word; records management.

Data entry/retrieval skills; good verbal communication skills.

Ability to organize work/determine priorities; deal with demanding faculty/students.

JOB EMPOWERMENT

Once given general assignments, the employee determines priorities and defines what should be done and how to do it.  The employee has the ability to change his/her own, or a subordinate's procedures or approaches as appropriate for getting the job done.  Review of the employee's work results is after the fact, usually occurring at the end of a week or longer.

LEADERSHIP OF PEOPLE

Accountable for helping others or providing regular guidance on an as-needed basis.

VERBAL COMMUNICATION SKILLS

Explaining information related to day-to-day or recurring issues.

WRITTEN COMMUNICATION SKILLS

Composing letters, memos, or reports of a routine or recurring nature.

PROBLEM ANALYSIS

The employee typically has to deal with problems or situations similar to ones previously encountered and make choices from a limited set of alternatives.  However, after awhile, the answers tend to follow a pattern.

MINIMUM AND PREFERRED EDUCATION

Minimum: A high school diploma or equivalent (G.E.D.).

Preferred: An Associate's degree (two-year program or two to three years of college) or equivalent formal training.

Specifically, the position prefers courses in office systems tech, records management, and computers.
 MINIMUM AND PREFERRED EXPERIENCE

Minimum: Six months to one year.

Preferred: One to two years.

Specifically, the position requires a minimum of one year of office/clerical experience.

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Note:  "(+)" indicates that an "intermediate" definition was selected for this factor.  The statement applies to the lower level.
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