BYLAWS
OF
ALAMO AREA ACADEMIES, INC.
A Texas
Non-Profit Corporation
These Bylaws (“Bylaws”) govern the affairs of Alamo Area Academies, Inc., a
Texas non-profit corporation (the
“Corporation”), organized
under the Texas Non-Profit Corporation Act (the “Act”).
GENERAL STATEMENT OF PURPOSE
At the time of the incorporation of the
Corporation, it was the intention of the Corporation’s Board of Directors (“AAAI Board of Directors”) to
undertake certain activities, including, but not limited to:
·
Approving the budget for all Academies supported
by the Corporation (each an “Academy”
and collectively, the “Academies”)
and reviewing necessary financial reports.
·
Securing the financial, material and human
resources from government, industry, foundations, the community and other
sources needed to sustain the Corporation and the individual Academies.
·
Approving the strategic plan for the Academies.
·
Coordinating the Academies’ marketing and
promotional activities.
·
Overseeing the development and administration of
scholarship programs for Academy graduates.
·
Determining the need for new Academies, and
helping to establish them.
·
Making the decision to close existing Academies
when appropriate, following consultation with and recommendations from that
Academy’s Industry Council (“Industry
Council”).
·
Establishing governance policies for each Academy,
including the size of each Industry Council, and appointing members of the
Boards of Advisory Directors upon recommendation from those Boards.
·
Overseeing the coordination of the individual
Academy programs so that the Academies as a whole function effectively to
promote the goals and objectives of the Corporation.
As a vibrant community volunteer undertaking, the foregoing non-exclusive
Statement of Purpose is not intended to be legally binding. The AAAI Board of
Directors reserves the right to modify, eliminate or amend the foregoing General
Statement of Purpose from time to time, in the AAAI Board of Directors’ sole
discretion whenever in its judgment the best interests of the Corporation would
be served thereby.
ARTICLE I.
OFFICES
1.1
Principal Office. The principal office of the Corporation shall
be located in San Antonio, Bexar
County, Texas.
1.2
Other Offices.
The Corporation may have such other offices, either within or without
the State of Texas, as the AAAI
Board of Directors may determine or as the affairs of the Corporation may
require from time to time.
1.3
Registered Office and Registered Agent. The Corporation shall have and continuously
maintain in the State of Texas a
registered office, and a registered agent whose office is identical with such
registered office, as required by the Act.
The registered office may be, but need not be, identical with the
principal office of the Corporation in the State of Texas,
and the address of the registered office may be changed from time to time by
the AAAI Board of Directors.
ARTICLE II.
MEMBERS
2.1
Classes of Members. The Corporation shall have no members.
ARTICLE III.
BOARD OF DIRECTORS
3.1
General Powers.
The affairs of the Corporation shall be managed by its board. Only Directors
and guests of the AAAI Board of Directors may attend meetings of the AAAI Board
of Directors.
3.2
Number.
The number of Directors shall be increased hereby from three (3) as
specified in the Articles of Incorporation to not less than seven (7) nor more than
twenty-five (25). The total number of
members of the AAAI Board of Directors (each a “Director”) shall be designated by the AAAI Board of
Directors from time to time by a majority vote of the AAAI Board of Directors,
but in no event shall the number be less than seven (7).
3.3
Designated Directors. The AAAI Board of
Directors shall, at all times, have directors designated (“Designated Directors”) by the following designating parties
(each a “Designating Party”
and collectively, the “Designating
Parties”):
(a) one (1) Designated Director shall be
designated to the AAAI Board of Directors by the Industry Council of each of
the Academies supported by the Corporation as the Designating Party;
(b) one (1) Designated Director shall be
designated to the AAAI Board of Directors by the Alamo Community College
District as the Designating Party;
(c) one
(1) Designated Director shall be designated to the AAAI Board of Directors by
the City of San Antonio, Texas as the Designating Party; and
(d) one
(1) Designated Director shall be designated to the AAAI Board of Directors by
Alamo Worksource as the Designating Party.
Each Designating Party shall only
select candidates to be a Designated Director who are qualified and committed
to personally attend AAAI Board of Directors meetings, play an active role in
the AAAI Board of Directors and participate in the activities of the
Corporation. The names of each of the candidates shall be submitted to the
Executive Committee of the AAAI Board of Directors for consideration and comment
in advance of becoming a Designated Director; however, each candidate selected
by a Designating Party shall nevertheless become a Designated Director as and
when so designated by the Designating Party.
3.4
Additional Directors. In addition to the Designated
Directors, there shall be such additional Directors as the AAAI Board of
Directors shall establish, from time to time (“Additional Directors”).
As with the Designated Directors, candidates to become Additional
Directors shall be qualified and committed to attending AAAI Board of Directors
meetings, playing an active role in the AAAI Board of Directors and participating
in the activities of the Corporation.
3.5
Election.
The initial members of the AAAI Board of Directors shall, by majority
vote, nominate and elect the first twenty (20) members of the AAAI Board of
Directors. Once twenty (20) Directors are so elected, the AAAI Board of
Directors as thereafter constituted may, from time to time, nominate and elect,
by majority vote, additional Directors until the maximum number of directors
have been elected. The Corporation will hold an annual meeting of the AAAI
Board of Directors during the month of March of each year (“Annual Meeting”). At least one
(1) month prior to the Annual Meeting, the Executive Committee shall meet to
nominate candidates for AAAI Board of Directors positions, including the
persons designated to be Designated Directors by the Designating Parties. At the Annual Meeting, the AAAI Board of
Directors shall elect Directors, other than Designated Directors, to be filled,
including any vacant positions. At least
a majority of the members of the AAAI Board of Directors must participate for
the election to be valid. Individual members of the AAAI Board of Directors
shall vote either for or against the entire slate of designated
candidates. The slate must be approved
by a majority of those members voting. If
the proposed slate is not approved, the Executive Committee will meet and
propose another slate (or slates, if more than one submission is necessary) for
consideration in accordance with the foregoing until a slate of Directors is
elected. The AAAI Board of Directors
shall also elect a Chair of the AAAI Board of Directors (“Chair”) by majority vote. The AAAI Board of Directors shall
determine the procedures for the election where not specified in the Articles
or these Bylaws.
3.6
Tenure. Each Director shall initially hold
office for a term of one (1) year from the meeting in which he or she is
designated or elected in accordance with Sections 3.3 and 3.4, and until a
successor shall have been designated or elected, qualified, and accepted office
at the next annual meeting. A Designated
Director shall serve as a Director for such period as the Designated Director
is so designated by the Designating Party. Each Director shall hold office
until his or her term expires and until his or her successor shall have been
elected and qualified. A Director (other than a Designated Director) may be
re-elected for as many terms as the Director is willing and able to serve as a
Director.
3.7
Vacancies.
Any vacancy occurring on the AAAI Board of Directors and any
directorship to be filled by reason of an increase in the number of Directors,
shall be filled by the AAAI Board of Directors, except that a vacancy of a
Designated Director shall be filled by the Designating Party with which the
vacating Director was affiliated. A Director elected to fill a vacancy shall be
elected for the unexpired term of his or her predecessor in office. The name(s) of the of the nominee(s) to fill
the vacancy and the date the nominee(s) respective term will expire must be circulated
to the AAAI Board of Directors at least ten (10) days before the date of the
election of the nominee(s). The election
of Directors to replacement terms shall be by a majority vote of the Directors.
3.8
Resignation or Removal of Directors. Any Director may resign at any time. Any Director who fails to attend three (3)
consecutive regular meetings of the AAAI Board of Directors may be removed
without notice by resolution passed by a majority of the seated Directors of
the AAAI Board of Directors. Any
Director may be removed by resolution passed by a two-thirds majority of the
Directors whenever in its judgment the best interests of the Corporation would
be served thereby. A Designated Director
may be removed (i) as otherwise provided by these Bylaws; (ii) at any time at
the request of such Designating Party, if such Director was designated by such
Designating Party; or (iii) in the event of the resignation, incapacity or
death of any Designated Director. In the event of the removal of a Designated
Director, the Designating Party shall promptly designate a replacement in
accordance with these Bylaws who shall become a Designated Director who shall
serve until removed as previously provided herein.
3.9
Regular Meetings. The AAAI Board of Directors may provide for
regular meetings by resolution stating the time and place of such
meetings. The meetings may be held
either within or without the State of Texas and shall be
held at the Corporation’s principal office in Texas
if the resolution does not specify the location of the meetings. No notice of regular meetings of the AAAI
Board of Directors is required other than a resolution of the AAAI Board of
Directors stating the time and place of the meetings.
3.10
Special Meetings. Special meetings of the AAAI Board of
Directors may be called by or at the request of the Chair or any two
Directors. The person or persons
authorized to call special meetings of the AAAI Board of Directors may fix any
place, within the State of Texas,
as the place for holding any special meetings of the AAAI Board of Directors
called by them. The person or persons
calling a special meeting shall notify the secretary of the information
required to be included in the notice of the meeting. The secretary shall give notice to the
Directors as required by Section 12 of these Bylaws.
3.11
Cancellation of Meetings. The AAAI Board of Directors may cancel any
meeting for cause, except as may be otherwise provided by these Bylaws.
3.12
Notice.
Notice of any special meeting of the AAAI Board of Directors shall be
given at least ten (10) days previously thereto by written notice delivered
personally or sent by mail, electronic transmission (e.g. e-mail), facsimile or
telegram to each Director at his or her postal, facsimile or e-mail address as
shown by the records of the Corporation.
If mailed, such notice shall be deemed to be delivered when deposited in
the United States
mail so addressed with postage thereon prepaid.
If notice be given by facsimile, such notice shall be deemed to be
delivered upon transmission. If notice
be given by telegram, such notice shall be deemed to be delivered when the
telegram is delivered to the telegraph company. Notice given by electronic
transmission is deemed given when the notice is transmitted to an electronic
mail address provided by the Director for the purpose of receiving notice or
communicated to the Director by any other form of electronic transmission
consented to by the Director. Any
Director may waive notice of any meeting.
The attendance of a Director at any meeting shall constitute a waiver of
notice of such meeting, except where a Director attends a meeting for the
express purpose of objecting to the transaction of any business because the
meeting is not lawfully called or convened.
Neither the business to be transacted at, nor the purpose of, any
regular or special meeting of the AAAI Board of Directors need be specified in
the notice or waiver of notice of such meeting, unless specifically required by
law or by these Bylaws.
3.13
Meetings Held by Consent; Waiver of Notice. A meeting of the AAAI Board of Directors may
be held at any time and place without notice by prior unanimous consent of the
Directors, or with the presence and participation of all Directors. Any notice required to be given under this
Article may be waived by the person entitled thereto.
3.14
Quorum. A
majority of the voting members of the AAAI Board of Directors shall constitute
a quorum for the transaction of business at any meeting of the AAAI Board of
Directors; but if less than a majority of the Directors are represented, by
presence or by proxy, at said meeting, a majority of the Directors present may
adjourn the meeting from time to time without further notice.
3.15
Proxy.
Although a Director may not send a representative to an AAAI
Board of Directors meeting in lieu of attending a meeting, any member of the
AAAI Board of Directors may appoint another member of the AAAI Board of
Directors to serve as proxy with full power of substitution to attend and
represent them at any AAAI Board of Directors meeting. The proxy appointment shall be in written
form, signed by the Director appointing the proxy, and must clearly identify
the specific meeting for which the proxy is authorized. A proxy shall be void if the Director who
executed it personally attends the meeting.
3.16
Manner of Acting. The act of a majority of the Directors
present at a meeting at which a quorum is present shall be the act of the AAAI
Board of Directors, unless the act of a greater number is required by law or by
these Bylaws.
3.17
Compensation.
Directors as such shall not receive any stated salaries for their
services, but by resolution of the AAAI Board of Directors the expenses of
attendance, if any, may be allowed for attendance at each meeting of the AAAI
Board of Directors; however, nothing herein contained shall be construed to
preclude any Director from serving the Corporation in any other capacity and
receiving compensation therefor.
3.18
Informal Action by Directors. Any action required by law to be taken at a
meeting of Directors or any committee, or any action which may be taken at a
meeting of Directors or any committee, may be taken without a meeting if a
consent in writing setting forth the action to be taken is signed by a
sufficient number of Directors or committee members as would be necessary to
take that action at a meeting at which all of the Directors or members of the
committee were present and voted.
3.19
Attendance by Telephone. Members of the AAAI Board of Directors may
participate in and hold a meeting of such AAAI Board of Directors by means of
conference telephone or similar communications equipment whereby all persons
participating in the meeting can hear each other, and participation in a
meeting pursuant to this section shall constitute presence in person at such
meeting.
ARTICLE IV.
OFFICERS
4.1
Officers.
The officers of the Corporation shall be a President, a Chair, a
Secretary, a Treasurer and if the AAAI Board of Directors determines appropriate,
one or more Vice Chairs, and such other officers as may be elected in
accordance with the provisions of this Article.
Any two or more offices may be held by the same person, except the
offices of President and Secretary. All
officers shall have the authority to perform their duties prescribed by law or
by these Bylaws and/or by the AAAI Board of Directors.
4.2
Election and Term of Office. The officers of the Corporation (except the
President) shall be elected annually by the AAAI Board of Directors at the Annual
Meeting of the AAAI Board of Directors and will assume office immediately upon
election. If the election of officers
shall not be held at such Annual Meeting, such election shall be held as soon
thereafter as conveniently may be. New
offices may be created and filled at any meeting of the AAAI Board of
Directors. Each officer shall hold
office until his or her successor shall have been duly elected and shall have
qualified. All officers are eligible to
be elected to successive terms of office.
4.3
Removal.
Any officer elected or appointed by the AAAI Board of Directors may be
removed by resolution passed by personal or proxy vote of the majority of the
seated Directors whenever it is the judgment of the AAAI Board of Directors
that the best interests of the Corporation would be served thereby, but such
removal shall be without prejudice to the contract rights, if any, of the
officer so removed.
4.4
Vacancies.
A vacancy in any office because of death, resignation, disqualification
or otherwise, may be filled by the AAAI Board of Directors for the unexpired
portion of the term.
4.5
President. The President shall be an ex-officio
Director of the Corporation and shall attend meetings of the AAAI Board of
Directors save and except those dealing with the compensation, employment or
termination of the employment of the President but shall not be a voting member
of the AAAI Board of Directors. The AAAI
Board of Directors, by a two-thirds (2/3) majority vote, shall hire and/or
terminate the employment of the President. The pay, conditions of employment,
and responsibilities and powers of the President other than as set forth in
these Bylaws shall be determined by a two-thirds (2/3) vote of the Executive
Committee. The President shall serve at the pleasure of the AAAI Board of
Directors. The President shall be the chief executive and administrator of the
Corporation and shall be responsible for the operations of the Corporation
under the direction of the AAAI Board of Directors. Subject to the advance approval of the
Executive Committee, the President may employ, and may terminate, members of
the staff necessary to carry on the work of the Corporation, shall fix their
compensation within the approved budget and supervise them in the conduct of
their duties. The President may sign, with the Secretary or any other proper
officer of the Corporation authorized by the AAAI Board of Directors, any
deeds, mortgages, bonds, contracts or other instruments which the AAAI Board of
Directors has authorized to be executed, except in cases where the signing and
execution thereof shall be expressly delegated by the AAAI Board of Directors
or by these Bylaws or by statute to some other officer, committee or agent of
the Corporation; and, in general, the President shall perform all duties
incident to the office of President and such other duties as may be prescribed
by the AAAI Board of Directors from time to time.
4.6
Chair.
The Chair of the AAAI Board of Directors shall be chosen from among the
Directors by the Board. The Chair will prepare
the agenda and preside at all meetings of the Board, serve on Board committees
as provided in these Bylaws, act as spokesperson for the Board, and perform
such other duties as from time to time may be assigned to him or her by the
Board.
4.7
Secretary.
The Secretary shall also be a Director. The Secretary shall keep the
minutes of the meetings of the Executive Committee and the AAAI Board of
Directors in one or more books provided for that purpose; give all notices in
accordance with the provisions of these Bylaws or as required by law; be
custodian of the corporate records; keep a register of the post office address
of each Director which shall be furnished to the Secretary by each Director;
and, in general, perform all duties incident to the office of Secretary and
such other duties as from time to time may be assigned to him or her by the
President or by the AAAI Board of Directors.
4.8
Treasurer.
The Treasurer shall also be a Director. The Treasurer shall have charge
and custody of and be responsible for all funds and securities of the
Corporation; receive and give receipts for monies due and payable to the
Corporation from any source whatsoever, and deposit all such monies in the name
of the Corporation in such banks, trust companies, or other depositories as
shall be selected in accordance with the provisions of Article VIII of these
Bylaws; and, in general, perform all the duties incident to the office of
Treasurer and such other duties as from time to time may be assigned by the
President or by the AAAI Board of Directors.
If required by the AAAI Board of Directors, the Treasurer shall give a
bond for the faithful discharge of duties in such sum and with such surety or
sureties as the AAAI Board of Directors shall determine. The AAAI Board of
Directors of Directors may engage another entity to carry out the fiscal
administration responsibilities of the Corporation under the supervision of the
Treasurer.
4.9
Vice Chair(s).
In the absence of the Chair or in the event of the Chair’s inability or
refusal to act, the Vice Chair (or in the event there be more than one Vice Chair,
the Vice Chairs in order of their succession to the Chair as designated by the
AAAI Board of Directors) shall perform the duties of the Chair, and when so
acting, shall have all the powers of and be subject to all the restrictions
upon the Chair. Any Vice Chair shall
perform such other duties as from time to time may be assigned to a Vice Chair
by the AAAI Board of Directors.
ARTICLE V.
COMMITTEES
5.1
Committees of Directors. The AAAI Board of Directors, by resolution
adopted by a majority of the Directors in office, shall designate and appoint
one or more committees which shall include an Executive Committee, a Finance
Committee, and certain standing committees as provided in Section 5.4. Each committee shall consist of two or more
Directors, which committees, to the extent provided in said resolution, shall
have and exercise the authority of the AAAI Board of Directors in the
management of the Corporation. However,
no such committee shall have the authority of the AAAI Board of Directors in
reference to amending, altering or repealing these Bylaws; electing, appointing
or removing any member of any such committee or any Director or officer of the
Corporation; authorizing the sale, lease, exchange or mortgage of all or
substantially all of the property and assets of the Corporation; authorizing
the voluntary dissolution of the Corporation or revoking proceedings therefor;
adopting a plan for the distribution of the assets of the Corporation; or amending,
altering or repealing any resolution of the AAAI Board of Directors which by
its terms provides that it shall not be amended, altered or repealed by such
committee. The designation and
appointment of any such committee and the delegation thereto of authority shall
not operate to relieve the AAAI Board of Directors, or any individual Director,
of any responsibility imposed on the AAAI Board of Directors or the Director by
law.
5.2
Executive Committee. The Executive Committee shall consist of the
following eight (8) members: (i) Chair (who shall chair the Executive
Committee), (ii) the Secretary, (iii) the Treasurer, (iv) two (2) Designated
Directors as shall be elected by a majority vote of the AAAI Board of Directors and (iii) two (2) Directors (other than non-Designated
Directors) elected by a majority vote of the AAAI Board of Directors and (iv)
the immediate past Chair or such other Director as the initial Chair may
designate until the initial Chair is succeeded as Chair. The President shall
attend all meetings of the Executive Committee save and except those dealing
with the employment or termination of the employment of the President but shall
not be a voting member of the Executive Committee. The Executive Committee
shall have and exercise the authority of the AAAI Board of Directors in the
management of the Corporation. The
Executive Committee shall meet at the discretion of the Chair. A majority of the Executive Committee shall
constitute a quorum. The Executive Committee will be responsible for
recommending the annual budget in accordance with Section 5.3 and other
proposals to the AAAI Board of Directors.
The Executive Committee shall maintain minutes of all actions taken at
an Executive Committee meeting.
5.3
Budget.
Before incurring any expenses of any kind or nature, the President shall
prepare and submit for the approval of the Executive Committee which, in turn,
shall review and submit for the approval of the AAAI Board of Directors, a
detailed budget, and no expenses shall be incurred in excess of such budget,
except upon approval of the AAAI Board of Directors. Thereafter, budgets for annual operations
shall be similarly so prepared and submitted to the AAAI Board of Directors for
its approval.
5.4
Finance Committee. The Finance Committee shall consist of the
following five (5) Directors: (i) the
Chair; (ii) Treasurer, (iii) two (2) Designated Directors as shall be
designated by a majority vote of the AAAI Board of Directors but only one (1)
of which may be a member of the Executive Committee; and (iv) one (1) other Director
designated by a majority vote of the AAAI Board of Directors and who is not a
member of the Executive Committee. The President shall attend all meetings of
the Finance Committee save and except those dealing with the employment or
termination of the employment of the President but shall not be a voting member
of the Finance Committee. The Treasurer will serve as chair of the Finance
Committee.
5.5
Standing Committees. In addition to the Executive Committee and
the Finance Committee, there may be the following standing committees of the
AAAI Board of Directors, as determined by a majority vote of the AAAI Board of
Directors: Administration, Fundraising,
Long-Range Planning and Board Development/Nominating Committees. Other committees not having and exercising
the authority of the AAAI Board of Directors in the management of the
Corporation may be designated by resolution adopted by a majority of the
Executive Committee present at a meeting at which a quorum is present. Such committees will have the
responsibilities and powers deemed proper by the Executive Committee. The Chair of the Board shall appoint the chair
of each committee (“Committee Chair”)
subject to the approval of the Executive Committee. The Committee Chair of each committee may
then select at least one (1) Director to serve on the committee and any number
of other members of the Committee who need not be members of the AAAI Board of
Directors. Any members of a committee
may be removed by the Committee Chair of that committee whenever, in the
judgment of the Committee Chair of that committee, the best interests of the
Corporation shall be served by such removal.
5.6
Other Committees. Other committees not having and exercising
the authority of the AAAI Board of Directors in the management of the
Corporation may be designated by a resolution adopted by a majority of the
Directors present at a meeting at which a quorum is present. Except as otherwise provided in such
resolution, the Chair of the Board shall appoint the members thereof subject to
the approval of the Executive Committee.
Any members thereof may be removed by the person or persons authorized
to appoint such member whenever in their judgment, the best interest of the
Corporation shall be served by such removal.
5.7
Term of Office.
Each member of a committee shall continue as such until the next Annual Meeting
and until the committee member’s successor is appointed, unless the committee
shall be sooner terminated, or unless such member be removed from such committee,
or unless such member shall cease to qualify as a member thereof.
5.8
Vacancies.
Vacancies in the membership of any committee may be filled by
appointments made in the same manner as provided in the case of the original
appointments.
5.9
Quorum.
Unless otherwise provided in the resolution of the AAAI Board of
Directors designating a committee, a majority of the whole committee shall
constitute a quorum and the act of a majority of the members present at a
committee meeting at which a quorum is present shall be the act of the
committee.
5.10
Rules.
Each committee may adopt rules for its own government not inconsistent
with these Bylaws or with rules adopted by the AAAI Board of Directors.
ARTICLE VI.
ACADEMY INDUSTRY COUNCILS
6.1
Academy Industry Councils Statement of Purposes. Each Academy shall have its own volunteer
Industry Council, consisting of representatives from employers, schools and
other participating entities. The Industry
Councils shall not be legal entities and shall act in an advisory
capacity. At the time of the incorporation of the Corporation, it was the
intention of the AAAI Board of Directors that each of the Academy Industry
Councils undertake certain activities, including, but not limited to:
·
Identifying the skill needs of the industry it
represents and working with the teaching faculty to keep the curriculum in the
Academy current and relevant.
·
Conducting an annual fundraising campaign to
support the Academy’s budget.
·
Providing materials, equipment and human
resources to support the Academy.
·
Maintaining broad representation across the
industry in its membership.
·
Providing opportunities for student internships.
·
Assisting in the job placement of graduates.
·
Monitoring and evaluating the progress of the
Academy, and recommending to the AAAI Board of Directors the expansion,
contraction or closure of the Academy when it finds those actions appropriate.
·
Participating in career awareness activities for
current and prospective students, and in school staff development programs that
support the Academy.
·
With staff, developing the budget for the
Academy for submission to the AAAI Board of Directors.
·
Such other activities as the AAAI Board of
Directors may specify.
As a vibrant community volunteer undertaking, the foregoing non-exclusive
Academy Industry Council Statement of Purposes is not intended to be legally
binding. The AAAI Board of Directors reserves the right to modify, eliminate or
amend the foregoing from time to time, in the AAAI Board of Directors’ sole
discretion whenever, in its judgment, the best interests of the Corporation
would be served thereby.
6.2
Membership.
Members of each Academy’s initial Industry Council shall be appointed by
the AAAI Board of Directors after consultation with the participating entities
in the individual Academies. Subsequent Industry
Council members shall be nominated as a slate by the current members of each
Academy’s Industry Council subject to confirmation by a majority vote of the
AAAI Board of Directors. Each Industry
Council will elect its own chair (“Industry
Council Chair”), and it will designate one of its members to also serve
as a Director on the AAAI Board of Directors
6.3
Number and
Term of Office. The number of members of each Academy’s Industry
Council shall be determined from time to time by the AAAI Board of Directors. Industry Council members shall serve one (1)
year terms until the next Annual Meeting of the AAAI Board of Directors and may
be reappointed for unlimited subsequent terms.
6.4
Vacancies.
Any vacancy occurring in a respective Industry Council and any opening to
be filled by reason of an increase in the number of members of a respective Industry
Council, shall be filled by the Executive Committee in consultation with the Industry
Council Chair of the respective Industry Council. An Industry Council member selected
to fill a vacancy shall be elected for the unexpired term of his or her
predecessor in office. The selection of an Industry Council member to a
replacement term shall be by a majority vote of the AAAI Board of Directors in
consultation with the chair of the respective Industry Council.
6.5
Resignation or Removal of Industry Council members. Any Industry Council member may resign at any
time. Any Industry Council member may be removed by resolution passed by a
majority of the AAAI Board of Directors in consultation with the Industry
Council Chair of the respective Industry Council (or the Industry Council if
the Industry Council Chair is subject to removal) whenever the AAAI Board of
Directors, in its judgment, determines that the best interests of the
Corporation and/or the respective Academy would be served thereby. The chair of
a respective Industry Council may be similarly removed by the AAAI Board of
Directors whenever the AAAI Board of Directors, in its judgment, determines
that the best interests of the Corporation and/or the respective Academy would
be served thereby.
6.6
Meetings and
Rules of Procedure. Each respective Industry Council shall
meet in accordance with Sections 3.9 through 3.19 of these Bylaws, mutatis mutandis, and shall adopt such
other rules and procedures as it finds appropriate to conduct its business,
subject to approval by the AAAI Board of Directors. It shall be the responsibility of each Industry
Council Chair to have such minutes prepared and submitted to the Secretary of
the Corporation promptly following each meeting of the respective Industry
Council.
6.7
Officers. With
the advance approval of the AAAI Board of Directors, each respective Industry
Council may create such other offices as it deems necessary for the efficient
discharge of its responsibilities.
6.8
No Authority to Bind the Corporation. No member or officer of any Industry Council
shall have, or represent that he or she has, any authority or power to
represent or legally bind the Corporation nor shall any member or officer of
any Industry Council take any action that has the appearance of any such
authority.
ARTICLE VII.
CONTRACTS, CHECKS, DEPOSITS AND FUNDS
7.1
Contracts.
The AAAI Board of Directors may authorize any officer or officers, agent
or agents of the Corporation, in addition to the officers so authorized by
these Bylaws, to enter into any contract or execute and deliver any instrument
in the name of and on behalf of the Corporation. Such authority may be general or confined to
specific instances.
7.2
Checks and Drafts. All checks, drafts or orders for the payment
of money, notes or other evidences of indebtedness issued in the name of the
Corporation shall be signed by such officer or officers, agent or agents of the
Corporation and in such manner as shall from time to time be determined by
resolution of the AAAI Board of Directors, specifically including delegation of
authority for disbursements to a fiscal agent of the Corporation. In the absence of such determination by the
AAAI Board of Directors, such instruments shall be signed by the fiscal agent,
President or Treasurer and, if the amount exceeds $2,500.00, the instrument
shall be countersigned by the President or Chair.
7.3
Loans. No
loans shall be contracted on behalf of the Corporation unless authorized by a resolution
of the AAAI Board of Directors. Such
authority may be general or confined to specific instances.
7.4
Deposits.
All funds of the Corporation shall be deposited from time to time to the
credit of the Corporation in such banks, trust companies or other depositaries
as the AAAI Board of Directors may select.
If an independent fiscal agent is engaged to administer the fiscal
affairs of the Corporation, funds held for the Corporation by that fiscal agent
are deemed to be properly deposited for the purposes of these Bylaws.
7.5
Gifts.
The AAAI Board of Directors may accept on behalf of the Corporation any
contribution, gift, bequest or devise for the general purposes or for any
special purpose of the Corporation.
7.6
Interests of Directors, etc. Subject to the restrictions of Sections 8.7
and 8.8 of this Article, the Corporation may enter into contracts or other
transactions with any other corporation, person, firm, association, trust or
entity even though one or more of the Directors or officers of the Corporation
may be a party to or interested directly or indirectly in such contracts or
transactions in some capacity other than as a Director or officer of the
Corporation, but, if any Director or officer of the Corporation having such
other interest acts in any way for or on behalf of the Corporation in
connection with such matter, such other interest shall be made known to the
AAAI Board of Directors before it finally authorizes or approves such contract
or transaction.
7.7
Prohibition Against Sharing in Corporate Earnings. No Director, officer, or employee of or
member of a committee of or person connected with the Corporation, or any other
private individual shall receive at any time any of the net earnings of
pecuniary profit from the operations of the Corporation, and no such person or
persons shall be entitled to share in the distribution of any of the corporate
assets upon the dissolution of the Corporation; provided, that this shall not
prevent the payment to any such person of such reasonable compensation for services
rendered to or for the Corporation in effecting any of its purposes as shall be
fixed in accordance with these Bylaws.
Upon such dissolution or winding up of the affairs of the Corporation,
whether voluntary or involuntary, the assets of the Corporation, after all
debts have been satisfied, then remaining in the hands of the AAAI Board of
Directors shall be distributed, transferred, conveyed, delivered, and paid
over, in such amounts as the AAAI Board of Directors may determine or as may be
determined by a court of competent jurisdiction upon application of the AAAI
Board of Directors, exclusively to entities which are qualified as exempt
organizations under the provisions of Section 501(c)(3) of the Internal Revenue
Code of 1986 and its Regulations as they now exist or as they may hereafter be
amended.
7.8
Exempt Activities. Notwithstanding any other provision of these
Bylaws, no Director, officer, employee, or representative of this Corporation
shall take any action or carry on any activity by or on behalf of the
Corporation not permitted to be taken or carried on by an organization exempt
under Section 501(c)(3) of the Internal Revenue Code of 1986 and its
Regulations as they now exist or as they may hereafter be amended.
ARTICLE VIII.
BOOKS AND RECORDS
8.1
Books and Records. The Secretary of the Corporation shall keep, or
have kept, correct and complete books and records of account and shall also
keep, or have kept, minutes of the proceedings of the AAAI Board of Directors
and committees having any of the authority of the AAAI Board of Directors and
each Academy.
ARTICLE IX.
INDEMNIFICATION AND INSURANCE
9.1
Indemnification. The
corporation shall indemnify persons for whom indemnification is permitted by applicable
law to the fullest extent permissible under applicable law.
9.2
Insurance. The AAAI Board of Directors may purchase
such insurance coverages, including, but not limited to comprehensive general
liability and indemnification insurance, as the AAAI Board of Directors from
time to time shall determines to be necessary and desirable in such AAAI Board
of Directors’ sole discretion.
ARTICLE X.
FISCAL YEAR
10.1
Fiscal Year.
The fiscal year of the Corporation shall be the calendar year.
ARTICLE XI.
WAIVER OF NOTICE
11.1
Waiver of Notice. Whenever any notice is required to be given
under the provisions of the Act or under the provisions of the Articles of
Incorporation or these Bylaws of the Corporation, a waiver thereof in writing
signed by the person or persons entitled to such notice, whether before or
after the time stated therein, shall be deemed equivalent to the giving of such
notice.
ARTICLE XII.
AMENDMENTS TO BYLAWS
12.1
Amendment to Bylaws. These Bylaws may be altered, amended or
repealed and new Bylaws may be adopted by a majority of the Directors present
at any regular meeting or at any special meeting, if at least five (5) days’
written notice is given of an intention to alter, amend or repeal these Bylaws
or to adopt new Bylaws at such meeting.
ARTICLE XIII.
MISCELLANEOUS PROVISIONS
13.1
Legal Authorities Governing Construction of Bylaws. These Bylaws shall be construed in accordance
with the laws of the State of Texas. All references in these Bylaws to statutes,
regulations, or other sources of legal authority shall refer to the authorities
cited, or their successors, as they may be amended from time to time.
13.2
Legal Construction. If any provision in these Bylaws is held to
be invalid, illegal, or unenforceable in any respect, the invalidity,
illegality, or unenforceability shall not affect any other provision and these
Bylaws shall be construed as if the invalid, illegal, or unenforceable
provision had not been included in these Bylaws.
13.3
Rules of Order.
The meetings and proceedings of this Corporation shall be regulated and
controlled according to “Robert’s Rules of Order Revised” for parliamentary
procedure, except as may otherwise be provided by these Bylaws.
13.4
Headings.
The headings used in these Bylaws are used for convenience and shall not
be considered in construing the terms of these Bylaws.
13.5
Gender.
Wherever the context requires, all words in these Bylaws in the male
gender shall be deemed to include the female or neuter gender, all singular
words shall include the plural, and all plural words shall include the
singular.
13.6
Power of Attorney. A person may execute any instrument related
to the Corporation by means of a power of attorney if an original executed copy
of the power of attorney is provided to the secretary of the Corporation to be
kept with the Corporation records.
13.7
Parties Bound.
These Bylaws shall be binding upon and inure to the benefit of the
Directors, officers, committee members, employees, any agents of the
Corporation and their respective heirs, executors, administrators, legal
representatives, successors, and assigns except as otherwise provided in these
Bylaws.
Approved by the Board: April
15, 2005.
______________,
Secretary