Alamo Community College District
San Antonio, TX

MEETING OF THE BOARD OF TRUSTEES
REGULAR BOARD MEETING

THURSDAY, MARCH 23, 2006
6:30 P.M.

GEORGE E. KILLEN COMMUNITY EDUCATION & SERVICE CENTER
101 COMMUNITY MEETING ROOM
201 W. SHERIDAN
SAN ANTONIO, TEXAS

NOTICE IS HEREBY GIVEN THAT THE REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES OF THE ALAMO COMMUNITY COLLEGE DISTRICT WILL BE HELD ON THE 23RD DAY OF MARCH 2006. THE MEETING OF THE BOARD WILL CONVENE IN OPEN SESSION AT 6:30 P.M.

This regular board meeting of the Board of Trustees, being held for the reasons listed below, is authorized in accordance with the Texas Government Code, §§ 551.001 - 551.146. Verification of Notice of Meeting and Agenda are on file in the Office of the Chancellor. Executive Session, if required, is authorized by Chapter 551 and will be conducted prior to the conclusion of the meeting. If it is decided during the course of the meeting, that discussion of any item listed on the agenda should be held in Executive Session, the Board will convene in such Executive Session in accordance with Tex. Govt. Code §§ 551.071 - 551.084. In order to vote on items discussed in Executive Session, the Board of Trustees must take action in the open portion of the meeting on items discussed in the Executive Session. The Board will consider, discuss, and take appropriate action regarding the following items:

AGENDA

CALL TO ORDER

ROLL CALL

CERTIFICATION AND POSTING OF NOTICE

CITIZENS TO BE HEARD

EXECUTIVE SESSION

Pursuant to § 551.072, Tex. Govt. Code, the Board will deliberate the purchase, exchange, lease or value of real property, as affecting potential financing methods.

Pursuant to § 551.074(a)(1), Tex. Govt. Code, the Board will deliberate the Appointment
of the District Director of Internal Audit in the context of the District’s Internal Audit function.

Pursuant to § 551.074(a)(1), Tex. Govt. Code, the Board will discuss personnel matters involving one or more District Administrators in light of Opinion of the Attorney General No. GA-0415 issued March 15, 2006.

Pursuant to §§ 551.071(2) and 551.074(a)(1), Tex. Govt. Code, the Board will deliberate
the process for filling the Chancellor’s position.
Pursuant to § 551.071, Tex. Govt. Code, the Board will consult with its attorney to seek her advice on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.
Under §§ 551.071(1) (a) and (b), Tex. Govt. Code, the Board will consult with its attorneys about pending litigation, including William Miller vs. ACCD (State Court); Angela Campos vs. ACCD; Howard Crowell et al. vs. ACCD; Janette Grant vs. ACCD; Theresa Martinez-Fayette vs. ACCD (State Court) and Karen A Douglas & Robert W. Douglas (Small Claims court).
Under § 551.071(2), Tex. Govt. Code, the Board will consult with its attorneys, both in-house and retained, about pending Charges of Discrimination lodged with the U.S. Equal Employment Opportunity Commission by the following past and present ACCD employees: Juan Alvarado, Henrietta de Andrade, Steve Chelewski, Larry Edmond, Joan Fabian, Sally Hoppstetter, Delia Joseph, Debra Sanchez, Phillip C. Shannon, Cheryl Williams, Martin Hope, Felipa Lopez, and Connie Cantu.

Any action on these matters will be taken in Open Session.

At 7:00 pm the Board will reconvene in Open Session and any item in Executive Session
not discussed prior to 7:00 pm will be discussed when the Board reconvenes in Executive
Session.

RECONVENE OPEN MEETING AT 7:00 PM

Action, if any, on items discussed in Executive Session:

Discussion and possible action on the appointment of the District Director of Internal Audit in the context of the District’s Internal Audit function.

Discussion and possible action on the process for filling the Chancellor’s position.

Discussion and Possible Action on William Miller vs. ACCD (State Court); Angela Campos vs. ACCD; Howard Crowell et al. vs. ACCD; Janette Grant vs. ACCD; Theresa Martinez-Fayette vs. ACCD (State Court) and Karen A. Douglas & Robert W. Douglas (Small Claims court).
Discussion and Possible Action on charges filed by the following past and present ACCD employees: Juan Alvarado, Henrietta de Andrade, Steve Chelewski, Larry Edmond, Joan Fabian, Sally Hoppstetter, Delia Joseph, Debra Sanchez, Phillip C. Shannon, Cheryl Williams, Martin Hope, Felipa Lopez, and Connie Cantu.

INVOCATION

Dr. Thomas Hoy, Interim Executive Vice President, SAC

PLEDGE OF ALLEGIANCE

MEMORIALS

Luis A. Amador, Journeyman Plumber, Facilities, NVC

RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF

District Wide Employee of the Month (March)
Sylvia Lopez-DeLaGarza, Science Lab Technician III, Natural & Physical Science, NVC

District Wide Student of the Month (March)
Michelle A. Vargas, Business Management Major, Palo Alto College

CORRECTION AND APPROVAL OF MINUTES

Regular Board Meeting on February 21, 2006 ....................1

ACTING CHANCELLOR’S REPORTS

Monthly Reports of the Acting Chancellor, Vice Chancellors, College Presidents, District Directors, and General Counsel ....................2

PROGRAM HIGHLIGHTS

Senior Summer, SAC ....................3

NEW BUSINESS

Annual Decision Regarding the State Employee Charitable Contribution Program ....................4

Delegation of Authority to Negotiate and Execute the Annual Renewal of the Interlocal
Agreement Related to the Utility Escrow Settlement with the City of San Antonio ....................5

INTERNAL AUDIT

Discussion and possible action on the selection of a firm to perform Audit Consultation
Services, including District-wide risk assessment (RFP 06A-057) ....................6

POLICIES

Recommendation for adoption of proposed local policy DHA - Employee Standards of
Conduct: Sexual Harassment ....................7

Recommendation for adoption of proposed local policy DMB - Termination of
Employment: Tenure ....................8

Recommendation for adoption of proposed local policy CAK - Appropriations and
Revenue Sources: Investments ....................9

Recommendation for adoption of proposed Exhibit CAK - Appropriations and Revenue Sources: Investments ....................10

Recommendation for adoption of proposed local policy FBA - Admissions and
Attendance: Admissions Requirements ....................11

Recommendation for adoption of proposed local policy BBC - Board Members: Vacancies and Removal from Office ....................12

FACILITIES

Discussion and Possible Action on Selection of Professional Design Services for
Indefinite Delivery, Indefinite Quantity (IDIQ) Architectural/Engineering Services,
District-wide (RFP No. 04A-134) ....................13

Discussion and Possible Action on Approval of Negotiated Fee for Phase II Design Services
for Elevator Replacement and Modification, St. Philip’s College and San Antonio
College – RFP 04M-023 ....................14

FISCAL AFFAIRS

Financial Reports ....................15

Recommendation on External Auditors ....................16

Approval of Tuition and Fee Increase for Fiscal Year 2006-2007 ....................17

Approval of Investment Manager for Endowment Fund ....................18

Consideration and Approval of a Resolution Authorizing the Issuance of “Alamo
Community College District Limited Tax Bonds, Series 2006.” ....................19

Consideration and Approval of a Resolution Authorizing the Issuance of “Alamo
Community College District Combined Fee Revenue Bonds, Series 2006.” ....................20

Consideration and Approval of a Resolution Authorizing the Issuance of Obligations Designated as “Alamo Community College District Maintenance Tax Notes,
Series 2006.” ....................21

PALO ALTO COLLEGE

Summer four day work week at Palo Alto College ....................22

Fee Waiver for Off-Campus students: Texas Department of Criminal Justice-Windham
School District at Dominguez State Jail ....................23

CONSENT AGENDA

The Following Items Comprise the Consent Agenda and ....................24
are considered by the Board of Trustees in One Motion

Agenda Items Include: *25, *26, *27, *28, *29, *30, *31, *32, *33, *34, *35, *36, *37,
*38, *39, and *40.

PERSONNEL*

Appointment of Full Time Faculty, Adjunct and Continuing Education Faculty ....................25
at the Colleges of the ACCD

Election of Full-Time Faculty 2006-07, Northwest Vista College ....................26

Election of Full-Time Faculty 2006-07, SAC, PAC, SPC ....................27

Election for Appointment of Vice President of Academic Affairs
of Northeast College ....................28

Election for Appointment of Vice President of Student and Administrative
Services at Northeast College ....................29

*These appointments are being made contingent upon receipt by the hiring authorities of further information about potential conflicts of interests, in light of Opinion of the Attorney General No. GA-0415 issued March 15, 2006.

LEGAL COUNSEL

Approval of Certification of Unopposed Candidates and Order of Cancellation of Election
of the Alamo Community College District Board of Trustees ....................30

ACQUISITIONS

Monthly Report on Cooperative Purchases in Excess of $50,000.00. ....................31

Discussion and possible action on bids for the Purchase of One (1) Computerized Plasma
Arc Cutting System, for the ACCD Repair and Manufacturing Technology Program,
St. Philip’s College-Southwest Campus (Bid No. 06A-051) ....................32

FISCAL AFFAIRS

Monthly Report on Financial Status of 2004 Maintenance Tax Notes ....................33

Monthly Report on Status of Projects Funded By 2004 Maintenance Tax Notes ....................34

Monthly Report on Status of Northeast College Tax Revenue Set-Aside ....................35

Monthly Report on Status of 2001, 2003 and 2004 Bond Construction Funds ....................36

Monthly Report on Status of 2005 Maintenance Tax Notes and Combined Fee Revenue Bond Construction Funds ....................37

Approval and Ratification of Budget Amendment Report and Budget ....................38
Transfer Report

Request Board approval of reimbursement to Trustee Beitzel ....................39

INSTITUTIONAL ADVANCEMENT

Request for Acceptance of Private Gifts, Non-Government Grants and Government Grants
to the Alamo Community College District ....................40

 

EXECUTIVE SESSION

If needed, the Board will re-convene in Executive Session to discuss matters not
concluded in the previous executive session portion of the meeting.

RECONVENE OPEN MEETING

Action on Items Discussed in Executive Session

SETTING OF NEXT MEETING DATE

A Regular Meeting of the Board of Trustees is scheduled for Tuesday,
April 18, 2006, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 West Sheridan.

ADJOURNMENT

POSTED AT THE ACCD GEORGE KILLEN COMMUNITY EDUCATION & SERVICE CENTER, 101 COMMUNITY MEETING ROOM, (201 W. SHERIDAN) AT
__4:35___A.M. / (P.M.) ON THIS 15th____ DAY OF __MARCH____, 2006.

This meeting site is wheelchair accessible. The accessible entrance is located at the front entrance to Building E (entrance faces S. Flores Street). Accessible parking spaces are located in front of Building E, located in the parking lot that faces S. Flores Street. Auxiliary aids and services are available upon request (interpreters for the deaf must be requested twenty-four hours prior to the meeting) by calling 210-208-8020.

________________________________
Charles J. Conner
Chairman, ACCD Board of Trustees

________________________________
Dr. Daniel R. Derrico
ACCD Acting Chancellor