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Quote
Requirements
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With the aggregate category and total dollar amount of your
order you can learn the quote requirement using the following:
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Aggregates Under $10,000
(U)
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- Individual
purchase < $2,000 -
1 current verbal
quote
- Individual
purchase ≥ $2,000 < $5,000 -
1 verbal quote if
issuing to a SMWBE vendor; otherwise, submit 3 documented quotes (two
from SMWBE vendors, if available).
- Individual
purchases ≥ $5,000 < $10,000 -
3 written quotes
(signed, dated and two from SMWBE vendors, if available.)
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Aggregates Between
$10,000 - $49,999 (B)
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- Each purchase -
three signed, dated, written price quotes (two from SMWBE vendors, if
available).
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Aggregates of $50,000 or
more (O)
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- Each purchase
must be supported by a formally advertised ACCD bid(s) or cooperative
contract. (Does not apply to mainframe computer or computer
peripheral purchases. The formal bid limit for this category is
$15,000.)
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Non-Exempt Consultant
Contracts
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- Contract
less than $10,000 – Follow the instruction and complete the required
forms at http:
www.accd.edu/district/legal/contracts.htm. After work is performed satisfactorily
and invoice received, a direct pay is to be submitted by the originating
department.
- Contracts
between $10,000 - $49,999. Obtain three written
proposals – submit a letter of agreement and have the selected firm
execute a letter of agreement, then submit a requisition and a purchase
order will be issued PRIOR to any service provided.
- Contracts $50,000
or more – Formal RFP solicitation, written agreement, purchase order
will be issued PRIOR to any service provided. If the contract is
more than $50,000, approval from the Board of Trustees must be obtained.
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Effective:
September 1, 2009
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