Quote
Requirements
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| With
the aggregate category and total dollar amount of your order you can
learn the quote requirement using the following: |
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Aggregates
Under $10,000 (U) |
- Individual
purchase < $2,000 -
1 current verbal quote
- Individual
purchase ≥ $2,000 < $5,000
-
1 verbal quote if issuing to a SMWBE vendor; otherwise, submit 3 documented
quotes (two from SMWBE vendors, if available).
- Individual
purchases ≥ $5,000
< $10,000 -
3 written quotes (signed, dated and two from SMWBE vendors, if available.)
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Aggregates
Between $10,000 - $24,999 (B) |
- Each
purchase - three signed, dated, written price quotes (two from SMWBE
vendors, if available).
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Aggregates
of $25,000 or more (O) |
- Each
purchase must be supported by a formally advertised ACCD bid(s) or
cooperative contract. (Does not apply to mainframe computer
or computer peripheral purchases. The formal bid limit for this category
is $15,000.)
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Non-Exempt
Consultant Contracts |
- Contract
less than $10,000 – Follow the instruction and complete the required
forms at http:
www.accd.edu/district/legal/contracts.htm.
After work is performed satisfactorily and invoice received,
a direct pay is to be submitted by the originating department.
- Contracts between $10,000 - $24,999. Obtain three written proposals
– submit a letter of agreement and have the selected firm execute
a letter of agreement, then submit a requisition and a purchase order
will be issued PRIOR to any service provided.
- Contracts $25,000 or
more – Formal RFP solicitation, written agreement, purchase order
will be issued PRIOR to any service provided. If the contract
is more than $50,000, approval from the Board of Trustees must be
obtained.
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Effective:
September 1, 2007 |