Updates and Forms
Certificate
of Lost Receipt for Procurement Card - This form
should be completed for any P-Card transaction that does NOT have
an itemized receipt from the vendor. Acceptance of this form in
lieu of the original receipt is at the discretion of the Budget
Manager. If the form is not accepted, the cardholder must reimburse
the Alamo Community College District for the amount of the transaction.
Repeated lack of documentation could result in permanent termination
of the P-Card.
Certificate
of Lost Receipt for Library Card - This form should
be completed for any L-Card transaction that does NOT have an
itemized receipt from the vendor. Acceptance of this form in lieu
of the original receipt is at the discretion of the Budget Manager.
If the form is not accepted, the cardholder must reimburse the
Alamo Community College District for the amount of the transaction.
Repeated lack of documentation could result in permanent termination
of the L-Card.
How
to dispute a transaction – Chase Dispute Form
A cardholder may dispute a charge that is not recognized or that
appears to be incorrect. The cardholder should first make a good-faith
effort to settle a claim or dispute for purchases directly with
the vendor. If an agreement cannot be reached with the vendor,
contact a JP Morgan/Chase Chargeback Specialist at 888-297-0768;
Fax the Chase Dispute form to (847) 931-8861 or Email to ccs-disputes@jpmchase.com.
Disputes must be sent to JP Morgan/Chase within 60 days of the
posting date of the transaction.
P-Card Billing
Cycle and L-Card
Billing Cycle
The Billing Cycle is a form to help the cardholder remember when
to print the statement and submit original, supporting documentation.
It also provides a time schedule for the Budget Manager to electronically
certify the transaction and sign a hard copy of the printed expense
statement and when to forward the Expense Statement to the Card
Administrator.
Form
for Food Purchase
The form is for Food Purchases, give an explanation of why the
food was purchased.
Contact Information: Sylvia
Morgan, P-Card Administrator, @ 210-485-0126