Each
individual cardholder is responsible for the procurement card issued
in their name and must take all necessary actions to ensure the card
is maintained in a safe manner that follows all procurement card guidelines.
Access to the procurement card should be carefully controlled and
all charges on the procurement card should be reconciled promptly
to ensure all charges are legitimate. Any questionable activity, loss
or theft of the procurement card, must be reported to the Procurement
Card Administrator immediately.
Application
policy
Any Alamo Community College District fulltime/ banner trained employee
may request a procurement card if approved by a Budget Manager, and
the Vice President of College Services. Budget Managers must be senior
to the cardholder or not be directly supervised by the cardholder.
Cardholder
policy
The cardholder cannot be the approving official for payment of his
own purchases.
Personal
use policy: The procurement card is NOT for personal use!
The procurement card will have the State of Texas Seal and the wording
"For Official Use Only" clearly indicated. This card is
for business purposes only and may NOT be used for personal transactions.
Allowed
Purchases
The procurement card may be used for purchase of goods up to the maximum
single transaction limit on the individual card (default is $250 per
day, maximum $750 per cycle). Some examples of allowable purchases
include office supplies, research supplies, printing, duplicating,
repairs. Please see the Procurement
Card Handbook for a complete listing and all Guidelines
Contact
Information: Sylvia Morgan,
P-Card Administrator, @ 210-208-8094