Committee Meeting Updates 2007 CEC Updates CEC Update January 7, 2008 CEC Update March 10, 2008 CEC Update March 17, 2008 CEC Update March 31, 2008 CEC Update April 7, 2008 CEC Update April 28, 2008 CEC Update May 5, 2008

Executive Committee Members NAME TITLE EMAIL PHONE FAX CLAUNCH, Jackie, Dr. President, Northwest Vista College jclaunch@mail.accd.edu 348-2001 348-2004 CLEARY, Thomas, Dr. Vice Chancellor for Planning, Performance, & Information Systems tcleary1@mail.accd.edu 220-1655 220-1532 CONTRERAS, Adriana, Dr. Deputy to the Chancellor acontreras81@mail.accd.edu 208-8020 208-8149 DRUM, Richard, Dr. Employee Services Representative rdrum@mail.accd.edu 208-8070 208-8077 DUBAY, Roland Executive Director of Institutional Advancement rdubay@mail.accd.edu 208-8105 208-8108 FABIANKE, Jo-Carol, Dr. District Director for Achieving the Dream jfabianke@mail.accd.edu 208-8015 208-8037 GUZMAN, Ana “Cha”, Dr. President, Palo Alto College aguzman@mail.accd.edu 921-5260 921-5385 KYLE, Jacquelyn District Director of Titan/Banner Project jkyle3@mail.accd.edu 563-7395 220-1635 LESLIE, Bruce H., Dr. Chancellor bleslie@mail.accd.edu 208-8020 208-8149 LOSTON, Adena, Dr. President, St. Philip’s College   aloston@mail.accd.edu 531-3591 531-3590 McCABE, Martha District Director of Legal Affairs Mmccabe1@mail.accd.edu 208-8014 208-8045 McLAUGHLIN, James Vice Chancellor for Administration jmclaughlin@mail.accd.edu 208-8021 208-8181 RENO, Eric, Dr. President, Northeast Lakeview College ereno@mail.accd.edu 590-5484 590-5485 REYES, Veronica District Project Coordinator/ Staff Council Representative vreyes@mail.accd.edu 220-1563 220-1532 SILVA, Adelina “Lina”, Dr. District Director of Student & Community Pgm Dev. asilva@mail.accd.edu 563-7335  563-7337 STRYBOS, John W., P.E. Associate Vice Chancellor of Facilities jstrybos@mail.accd.edu 563-7300 563-7301  WALSH, TERRY, Dr.  SAC Counselor/Associate Professor, Transfer Center / Faculty Senate Representative twalsh@mail.accd.edu 733-2553   ZARAGOZA, Federico, Dr. Vice Chancellor of Economic and Workforce Development fzaragoza@mail.accd.edu 208-8018 208-8181 ZEIGLER, Robert, Dr. President, San Antonio College rzeigler@mail.accd.edu 733-2190 733-2204 ZUNIGA, Leo Associate Vice Chancellor of Communications lzuniga@mail.accd.edu 208-8112 208-8114

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING October 1, 2007

The following constitute the results of the several topics discussed at Monday’s Chancellor’s Executive Committee (CEC) meeting: 1. George Grondin, ACCD’s new Enterprise Systems Project Manager, was introduced. 2. Mecca Salahuddin presented opportunities for mentoring through the ALAS program. 3. As a follow up to the email sent to President’s on 9/20, Martha McCabe provided an update on community counseling in the context of the absence of liability insurance, stating that our new insurance does not provide a license to provide community counseling. The CEC agreed upon the following: a. A limit of 6 hours for non-academic counseling, during which time the individual may be redirected to outside services. The presidents will identify the counselors to be involved in these non-academic interventions. b. ACCD will not offer or provide walk-in counseling services to the public. c. Presidents will work with respective counseling departments to ensure we are abiding by policies and other requirements. d. Dr. Drum will review the job descriptions for counselors and collaborate with Ms. McCabe on the insurance provisions. 4. Dr. Carlos Ayala presented a draft of the powerpoint presentation to be used at Employee Development Day on Monday. 5. Ms. McCabe provided an overview of an emergency notification system demonstrated at a meeting the prior week. The system has the ability to reach thousands of individuals (e.g. students, faculty, and staff) via email, cell phone, and text message within a matter of seconds/minutes. Ms. McCabe will go forward with an RFP for a notification system. 6. A committee was appointed to determine the best approach to developing a common catalog. Dr. Zeigler will chair a committee made up of Jo-Carol Fabianke, Adena Williams Loston, Leo Zuniga, Jim Dublin, Lina Silva, Jacquelyn Kyle, and Christa Emig. Bob Zeigler and Paul Martinez will meet to discuss the topic as it relates to faculty. 7. Mark Hagen, of the Office of International Programs shared a draft of a job description for an international student recruiter. This stems from a PIP to increase the number of international students and expand the international student services offices at each of the colleges. Members of the CEC were asked to reserve the dates of 11/2 and 11/3 for a Board Retreat.

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING October 15, 2007

The following constitute the results of the several topics discussed at Monday’s Chancellor’s Executive Committee (CEC) meeting: 1. Drs. Fabianke and Zaragoza are exploring the degrees and experience required for faculty employment in the context of ISD faculty requesting to teach dual credit courses. A district-wide approach that aligns with SACS and THECB requirements is being considered. An update will be provided to the CEC. 2. College Presidents received a letter from the Texas Higher Education Coordinating Board (THECB) with information regarding outreach to students with 55 hours or more, who never earned a degree. All colleges agreed to contact students based on data provided by the THECB. Stacy Johnson (PAC) will work with VP’s & Lina Silva to discuss the current process in place at PAC and determine the best process to use district-wide; this project will be added to PIP list. Dr. Reno will draft a letter to the THECB, for signature by all five president’s, speaking to the value of an associates degree. Our local legislative delegation will be cc’d. 3. Dr. Claunch will send out an informational DISTALL email regarding the status of the distance learning faculty certification. A single certifying course has been developed for Blackboard and a pilot group of faculty at each college has been trained. 4. A number of months ago, each president selected a district-wide area of focus to oversee. The areas are as follows: Dr. Zeigler – Common catalog and curriculum Dr. Loston – Entry level requirements Dr. Claunch – Values team and Baldrige Dr. Reno – Academic policies and procedures Dr. Guzman – Distance education and financial aid 5. Drs. Fabianke and Contreras distributed copies of the results from the Employment Development Day (EDD) survey, a calendar with an alternative proposed date, and general questions to pose to colleges and departments. Responses to questions will be discussed at the CEC on November 5th. Best practices from peer institutions will also be researched. 6. Jim McLaughlin, Dr. Claunch, John Strybos will take the lead on exploring the feasibility and cost effectiveness of a district-wide recycling program. 7. Dr. Loston shared information on the SPC Homecoming on the weekend of October 20 and 21st. 8. Lina Silva met with the 29 student affected by the change in the intercollegiate program. Intercollegiate sports were never approved by the Board; students were notified and encouraged to participate in club sports.

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING October 22, 2007

The following constitute the results of the several topics discussed at Monday’s Chancellor’s Executive Committee (CEC) meeting: 1. The vice chancellor for workforce and economic development and the vice chancellor for administration are asked to present a progress report on Process Improvement Plans (PIP’s) for their respective area at each CEC meeting. They should also invite the chair of a PIP committee to provide an update. There are currently 44 district processes as part of this first PIP cycle. 2. A status report of the 37 Strategic Priorities will also be reviewed at each CEC meeting to determine which priorities have been completed, which will require a phase two, and discussion of any new priorities to be added. 3. Dr. Leslie reiterated that ACCD is not under a hiring freeze; the hiring process should continue throughout November and December, with any new employees starting in January. 4. The Board will hold a retreat on Saturday, November 2, 2007. 5. The facilities department is exploring the possibility of outsourcing some functions; presidents and others will be involved in developing a plan. A plan is tentatively scheduled to be presented to the Board in February.

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING November 5, 2007

The following constitute the results of the several topics discussed at Monday’s Chancellor’s Executive Committee (CEC) meeting:   The Student Outcomes, Assessment, and Research (SOAR) office shared a draft of the executive Key Performance Indicators (KPI’s) report. The College President’s will review the report with their respective teams and bring back for further discussion at a CEC meeting.   Two ACCD Department of Public Safety process improvement projects (PIP) were shared with the CEC, the first related to measures pertaining to police visibility and the second related to an employee ID card. The ID card discussion will continue at the next CEC meeting on December 17 th.   The District Director of Financial Aid provided a status report on a PIP related to the student repayment process for Title IV program dollars. Additional information is to be compiled, with further discussion taking place at the next CEC meeting in December.   The CEC discussed the need to clarify the role and function of the Continuity Committee and its relationship to other project-specific committees. A meeting is scheduled for Thursday, November 15 th between the Chancellor, Presidents, Vice Chancellors, and members of the Continuity Committee. Employee focus groups, facilitated by Jackie Beede, will take place the week of November 12 th. A representative group of employees from all colleges and the district will participate in the focus groups; Presidents and Vice Chancellors are to submit names of individuals to Jo-Carol Fabianke. Leo Zuniga, Dr. Paul Martinez, Dr. Mel Indyk, and a rep from the Office of Legal Affairs were asked to convene a committee and develop a template to formalize the process for rolling out initiatives. The need for this committee stems from the lack of information related to new initiatives, such as how were committee members selected, who is responsible for communicating the information with other departments or offices, who is responsible for the rollout plan for the colleges and district, etc.   Dr. Leslie reiterated that any data released for the Alamo Community Colleges should come from SOAR. On college-specific information, SOAR should be copied. SOAR ultimately retains the information and serves as a point of contact.   The topic of Intercollegiate Athletics continues to be discussed; the Office of Legal Affairs, Dr. Silva, and Dr. Zaragoza, are working to define and address the issues, explore the options, and revamp our current model. Carol Riley has been charged to develop a policy proposal for Board consideration that clarifies the Board’s position as established in 1999.   The next CEC meeting will be held on Monday, December 17 th.

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING November 12, 2007

The following constitute the results of the several topics discussed at Monday’s Chancellor’s Executive Committee (CEC) meeting: 1. Ms. Pat Major presented the Payroll and Related Business Audit Findings and Recommendation Executive Summary. The report will be taken to the Board Audit, Budget and Finance Committee meeting on 12/6/07. There are approximately 150 findings and recommendations that will require resolution. 2. The President’s and Vice Chancellor’s agreed to hold a workshop in January or February of 2008 to review the current process for developing new programs and to discuss a masterplan for all programs. 3. In a previous meeting, the CEC discussed and agreed to the use of gift certificates for credit courses for purposes of a recognition, award, silent auction donation, etc. Dr. Reno distributed a sample certificate that can be modified for ACCD’s use. 4. Dr. Leslie reminded the President’s of the 12/14/07 deadline for submitting nominations for NISOD awards. This year at NISOD, Dr. Leslie will host a luncheon for all recipients; additional information will follow as the date approaches. 5. Presidents were asked to submit to Dr. Drum, a list of faculty positions to be advertised. Advertisements will run by the winter holiday break in December. 6. The President’s and Vice Chancellor’s agreed that each of the Colleges will name a P-16 representative to work with Dr. Fabianke and the Coordinating Board. Dr. Fabianke will follow up with the Coordinating Board on the financial allocation for the Colleges. 7. The President’s and Vice Chancellor’s agreed that Dr. Cha Guzman will lead a committee to review our financial organization and operations.

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING December 17, 2007

The following constitute the results of the several topics discussed at Monday’s Chancellor’s Executive Committee (CEC) meeting: The Texas Association of Collegiate Registrars and Admissions Officers (TACRAO) recommends excluding dual credit, early credit high school courses, and developmental courses from the new 6 Course Drop Limit ruling. ACCD currently excludes these categories and is consistent with the recommendations.   Drs. Richard Drum and Eric Reno, in conjunction with the VPAA’s and others, will explore policies and procedures related to course loading and staff teaching courses, to ensure that all Colleges are consistent, that the policy is clearly understood, and that the information is communicated on a regular basis to faculty and staff.   Dr. Fabianke clarified that when a student applies via applytexas.org, they need not reapply to enroll in another ACCD college. Students must inform the admissions representative at the second or subsequent college(s) that they have already applied; it does not happen automatically. Leo Zuniga and Arne Saustrup will coordinate to ensure that information in prominently noted online and College Presidents will ensure the information is included in catalogs and that staff are aware of the process.   Dr. Leslie received an email concerning the mark-up at our bookstores. To clarify, ACCD does not set the rate, it is part of the bookstore contract. The new Vice Chancellor for Academic and Student Success will be charged with forming a committee to explore best practices.   Updates from three process improvement committees were given: Contracts that Provide for the Delivery of Services (Chair: Erick Akins); Acquisitions Customer Service Outreach and Training (Chair: Dwight Gillespie); and Inventory Control Process Improvement in Accountability, Communication, and Training (Chair: Gina Lopez).   Mr. Jim McLaughlin reported that beginning in the spring semester, bills will be initiated when a student registers, which should alleviate the challenges associated with the gap between when a student registers and when a bill is initiated.

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING January 7, 2008

The following constitute the results of the several topics discussed at Monday’s Chancellor’s Executive Committee (CEC) meeting:   Jackie Claunch presented findings from the values survey. The next step of the process includes forums at each college and the district. The values committee will structure the process based on feedback from CEC.   Policy/Ethics Training will be launched in February. The interactive, online training takes about 30 minutes and will be available from Feb – May. The training will be incorporated into new employee orientation. Additional information is forthcoming.   Dr. Fabianke will work with the vice presidents to develop a consistent Institutional Research Human Subjects form.   Dr. Silva and others met with Excelsior College to discuss an articulation agreement. Transfer plans will be developed by 4/1 for nursing, criminal justice, and allied health. Presidents were asked to forward the names of similar partnerships to Dr. Fabianke so that a master list can be developed.

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING March 10, 2008

No. Agenda Item Discussion Decision Action Rollout Plan 1. Code of Conduct – Dr. Leslie X       2. Baldrige Examiners (Use of ETAP) – Dr. Reno     Drum will research whether ETAP can be used to cover Baldrige examiner fee ($100)   3. Mandated Language in Publications – Dr. Reno   The catalog will go out fall 2008, with the same legal/official language in the front section. Zuniga to bring work to date on catalog on 3/17. Presidents will work with respective teams to ensure goal is met. JCF will distribute a common outline ASAP (following meeting with Continuity Committee on Thrs 3/13).   4. Invocation and Program Highlights – Dr. Leslie X Invocation – respect for diverse beliefs Keep program highlight presentations to 5 minutes, with 5 minutes for Q&A Presidents to help monitor time limits. Presenters should practice presentation in the boardroom.   5. Review Board and Committee Agendas Early College Programs Dual Credit     Individuals attending SENSE conference should be briefed by respective presidents and encouraged to talk to peers Press announcement on 18th after Board approval – Strybos & Zuniga 6. Progressive Discipline Documentation – Dr. Leslie     Reiterate that everyone should follow standard (legal, official) ACCD approach to progressive discipline; if questions, contact Assoc VC for Employee Services.   7. Institutional Effectiveness =Policy BIA =KPI’s =SENSE Report – Velda Villarreal & Dr. Leslie     Silva to work with retention committee to explore data.   8. Recycling Team – Dr. Claunch     System-wide effort; has commitment for initiative from CEC. Recycling team will come back to CEC with more information. Strybos working with acquisitions (and colleges) on bids for recycling contractor; committee developing parameters.   9. ESC Region 20/ACCD Adult Education-Developmental ED Conference     ESC Region 20 Project GREAT –Presidents support effort and will get back with Silva regarding conference date. Silva convening planning team (comprised of dev ed faculty).   10. Higher Education ATU Study – Dr. Leslie X       11. Institutional Advancement – Mr. DuBay X   Designate responsibilities to advancement officer; coordinate efforts with Institutional Advancement. Dev meeting on 3.17.08.   12. Summary of Action Agreements – Dr. Leslie

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING March 17, 2008

No. Agenda Item Discussion Decision Action 1. Common Catalog Update     Presidents/designated rep to review catalog materials distributed by Nancy Kemp, Coordinator of Publications. Contact Fabianke with concerns. 2. New School for the Arts & Guilford Tech Music Program – Dr. Leslie X   Presidents to send Dr. Leslie name of rep they would like to have visit Guilford Tech program. SAC & SPC to submit name of rep for site visit to New School for the Arts 3. Policy BIA – Institutional Effectiveness: Performance Reports – Dr. Leslie & Ms. Villarreal     Phase 1 – student Phase 2 – employees (role & responsibility) Phase 3 – external (community, partners, etc.) Silva to serve as contact for customer service reports as noted in policy. Villarreal to work with Riley to amend policy, building in ACCD’s KPI component. 4. Tom Cleary Introduction – Dr. Leslie X     5. KRA #33 – Focus on Bond/CIP and Impacts – Strybos & Loston X   McLaughlin, Cleary, and Strybos to develop life cycle cost model. 6. KRA #34 – External Audit Recommendations – Mr. McLaughlin X     7. Board Calendar for April – Dr. Leslie X     8. Tuition & Fees – Mr. McLaughlin X     9. Administrative Evaluations – Drs. Leslie & Drum     Due date is May Board meeting; info must be to ES by April 22. Evaluations conducted for all contract administrators in current position for over 6 months. 1. Self-evaluation responding to nine responsibilities (3-4 pgs); 2. Include and respond to areas in ES form; 3. 360 evaluation (for limited group). Drum, Leslie, Cleary, & Claunch to revisit 360 and assess survey questions. Drum to send materials electronically. 10. Budget Development Status – Dr. Leslie & Mr. McLaughlin     Develop parallels for colleges’ presentations to board; McLaughlin to work with presidents to develop consistent themes (aligned with 5 goals) for presentation in May. 11. Final Discussion – Baldrige Examiners (use of ETAP) – Dr. Lewis       12. SACS Conference Tours of ACCD College Campuses – Dr. Lewis   Colleges to submit one proposal for tours; will work with conference coordinators.   13. Discussion of Water Cooler – Mr. Zuniga     Zuniga, Leslie, and Hendricks to discuss water cooler test run/pilot. 14. Weekly Reports – Dr. Leslie X     15. Summary of Action Agreements – Dr. Leslie

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING March 31, 2008

No. Agenda Item Discussion Decision Action Rollout Plan 1. Review of Action Items from 3.17.08 - Mr. McLaughlin and Dr. Contreras X       2. Tuition Freeze and Related Programs – Mr. McLaughlin Consider military bases when looking at space utilization.   Cleary to research various schedules to determine feasibility within current system Tuition FreeZe Program - Recommendation to change GPA from 2.5 to 2.0 (good academic standing) Cleary to work with staff involved with implementation Develop consistent communication strategy – Zuniga & college PR directors Consider scholarship to offset tuition increase/meet the difference in tuition Q&A section – Silva Research Texas Guaranteed Tuition Plan – Zuniga & IT   3. Policy Clarifications (Fraternization, Hiring Authority, Naming Policy) – Ms. McCabe Some policies deferred until Riley returns. Discussed DDC (local) and DH (local).   McCabe to discuss comments from group with Riley.   4. Board Agenda Review – Mr. McLaughlin X       5. Budget (Personnel Management) – Mr. McLaughlin X   McLaughlin to email documents to college presidents and VPCS’, along with Academic support definition and staffing document   6. Determining GPA – Dr. Contreras     Fabianke will contact presidents and Cleary for reps to serve on committee.   7. Planning Model – Dr. Ayala     CEC to review report and provide feedback to Ayala via email; report to be emailed to CEC; further discussion on 4.7.08.   8. Request for Math Faculty Representatives – Dr. Contreras     Presidents to submit names of math faculty members to attend a presentation on an on-line math support system for students.   9. Summary of Action Agreements – Drs. Leslie and Contreras X

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING April 7, 2008

No. Agenda Item Discussion Decision Action Rollout Plan 1. Review of Action Items from 3.31.08 - Drs. Zaragoza and Contreras X       2. Status Update on Academic Program Model – V. Villarreal     Feedback from College IR (Velda has meeting with college IR on 4/16, after which she will work with IT). Will then develop condensed report w/Fabianke.   3. SENSE Report – J. Fabianke/ V. Villarreal     Each college to submit plan for site visit to Fabianke based on area selected at Institute. Presentation to be made at Academic Accountability and Student Success committee meeting on 4/8.   4. Workforce and CE Contracts and Contract Approval Procedures and Amount Limits – E. Akins/F. Zaragoza   “Contracts that Provide for the Delivery of Services Approval Process” adopted with minor changes. Akins to email modified document to CEC. Akins to work with Zuniga to develop plan for communicating process to ACCD family. 5. Internship Model – F. Zaragoza     CEC comments to be discussed with Chancellor; document to be emailed to CEC; expand committee; document to be shared with legal affairs; any additional comments to be emailed to Zaragoza. Revisit issue in 30 days (5/12)   6. Policy Updates and Clarifications – C. Riley ·       Job Offers Clarification ·       Honorary Degree ·       Facilities Planning (CLA)   “Offers of Employment and Salary Determination” - agreed upon by CEC Job offers - Drum to develop matrix specifying responsibilities of ES and colleges, with timeline. Honorary Associates Degree – send questions/comments to Riley CLA – for further discussion between Chancellor, Presidents, and VC’s.   7. Integrated Planning Model – C. Ayala     Forward final thoughts to Ayala by 4/11/08; document then shared with Leslie; updated version to be emailed to CEC and shared with college planning teams. Build in two week review period for college planning teams. All comments forwarded to Ayala.   8. Fuel Card Program – J. Strybos     Training session for fuel cards: Monday, 4/14, 8:30 -9:30 a.m. in board room; Strybos to invite admin assistants.   9. Board Agenda Review – F. Zaragoza X       10. Summary of Action Agreements – Drs. Leslie and Contreras X       11. Food Service at the Colleges, May – August– R. Zeigler     McLaughlin working with acquisitions; status report 4/21 to CEC.   12. Electronic PAR – R. Drum     Electronic PAR update will be emailed to ACCD family by 4.14.08.

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING April 28, 2008

No. Agenda Item Discussion Decision Action Rollout Plan 1. Review of Action Items from 04.14.08 – Leslie and Contreras         2. Introduction of Ms. Retha Karnes, Associate General Counsel X       3. Policy Review – Riley DDA Hiring Authority – Faculty DDC Hiring Authority –Non Contract BAA – Board Hiring Authority BFA1- Chancellor Hiring Authority BE- Policy and Bylaw Development   Policy BE – for approval at May Board meeting (with minor modifications) Policies DDA, DDC, BAA – deferred until 5/5/08.   4. Values - Claunch     Claunch to review comments shared by the CEC; will be discussed further on 5/5/08.   5. Report on Fayette vs. ACCD - McCabe X       6. Small, Minority, and Women Owned Business Enterprise (SMWBE) Update – Strybos X       7. SENSE - Leslie     Contreras to contact Robert Gonzales (NVC Science) and Alfred Alvarez (PAC Math) regarding THECB committee.   8. Board Annual Calendar - Leslie X       9. Out of Service Area Dual Credit Tuition Charge     Presidents to submit list of partnerships or agreements (MOU) with entities out of service area. Guzman to forward a template to presidents and vc’s. McLaughlin to forward SOAR report.   10. Board Retreats - Leslie   June retreat moved to June 27th and 28th in Kerrville.     11. Budget Status – McLaughlin     Presidents to forward recommendations by Friday, May 2nd.   12. Summary of Action Agreements – Drs. Leslie and Contreras X

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UPDATE CHANCELLOR’S EXECUTIVE COMMITTEE MEETING May 5, 2008

In attendance: Dr. Leslie, Dr. Zaragoza, Mr. McLaughlin, Dr. Cleary, Dr. Claunch, Dr. Guzman, Dr. Loston, Dr. Reno, Dr. Zeigler, Ms. McCabe, Dr. Fabianke, Dr. Contreras, Dr. Terry Walch, Roland DuBay, Veronica Reyes, John Strybos, Leo Zuniga, Dr. Silva, David Winney