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Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
January 20, 2004
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the meeting to order at 7:05 p.m. and announced that a quorum of trustees was present.
The following trustees were present:
District 1 Luz Maria Prieto, Vice Chair
District 2 Denver McClendon
District 4 Marcelo S. Casillas
District 5 Roberto Zarate, Assistant Secretary
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 8 Gary Beitzel
District 9 James A. Rindfuss, Secretary
The following trustees were not present:
District 3 Vincent A. Lazaro
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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INVOCATION
The invocation was given by Dr. Patti Candia, Vice President of Student Affairs, St. Philip’s College
MEMORIALS
A moment of silence was observed for :
Sadie M. McMillon
Student Affairs Nurse
SAC
Demise: 12-10-2003
Eldon W. Langford
Geology Associate Professor
SAC
Demise: 01-12-2004
RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF
Chancellor Dr J. Terence Kelly recognized Frances L. Rocha, Hospitality Assistant for the Department of Tourism, Hospitality, and Culinary Arts at St. Philip’s College.
CITIZENS TO BE HEARD
Thad Harkins, attorney for Meagan Meershite spoke regarding grievances she filed but for which she has received no response and he requested the Board consider her grievance.
1. APPROVAL OF THE MINUTES OF THE
BOARD RETREAT ON NOVEMBER 7 & 8, 2003
On motion by Trustee James Rindfuss, seconded by Trustee Roberto Zarate and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Retreat of the Board of Trustees of the Alamo Community College District held on November 7 & 8, 2003 are hereby approved.”
2. APPROVAL OF THE MINUTES OF THE
SPECIAL BOARD MEETING ON DECEMBER 4, 2003
On motion by Trustee Gary Beitzel, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on December 4, 2003 are hereby approved.”
3. APPROVAL OF THE MINUTES OF THE
REGULAR BOARD MEETING ON DECEMBER 16, 2003
On motion by Trustee Beitzel, seconded by Trustee Zarate and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Regular Meeting of the Board of Trustees of the Alamo Community College District held on December 16, 2003 are hereby approved.”
Trustee Marcelo Casillas abstained.
CHANCELLOR’S REPORT
Dr. J. Terence Kelly provided a brief report on the following:
· Mid-Year Budget Workshop
· Update on TSPR Review in February
· Update on Summit with Independent School District Superintendents
· Update on Tax Referendum – Update on Strategic Plan
· The Board Functioning as a Committee of the Whole
Dr. Kelly also mentioned President Bush’s recent announcement in the State of the Union Address regarding specialized funding for workforce development for community colleges. He congratulated the campuses on their record enrollments exceeding 50,000 students for the spring semester.
Trustee Charles Conner recommended finalizing the organization’s strategic plan, including a long-term financial plan. He also indicated that perhaps the assistance of a public relations firm would be necessary to assist in developing insight about the community’s sense of the District’s position as it relates to the bond referendum.
Trustee James Rindfuss indicated his preference that the Board meet and act as a committee of the whole permanently.
Trustee Roberto Zarate commented on the improved structure of the agenda and requested that the financial reports (agenda item #5) be explained in depth.
PROGRAM HIGHLIGHTS/RECOGNITION
Dr. Angie Runnels, President of St. Philip’s College introduced Dr. Federico Zaragoza, Vice President of Administration for Southwest Campus.
Dr. Zaragoza introduced Dr. Richard Butler, an economist at Trinity University, who assisted him in presenting information on the Aero Space and Information Technology Security Academies, the role of the academies in the economic development of San Antonio’s community, and how ACCD is a part of this relationship.
Dr. Kelly stated how impressed he was with the powerful partnerships that make these academies such a powerful economic development tool.
Trustee Conner suggested using programs such as this one to promote a better image of the Alamo Community College District in the community.
4. PROPOSED TERMINATION OF DR. ERNEST A. MARTINEZ
This item was pulled off the agenda and reserved for close session discussion as requested by Chairman Dr. Gene Sprague.
5. FINANCIAL REPORTS
Chancellor Dr. Kelly, indicated that the reports had been revised to facilitate a better understanding for the trustees.
Trustees and Mr. Carlos Ramirez, District Director for Finance and Accounting engaged in discussion regarding the revisions and other figures as reported on the financials. In the end, it was concluded that the wording used to describe some of the figures was misleading and it was agreed that they would be revised.
On motion by Trustee Denver McClendon, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“These financial reports are hereby accepted as presented.”
6. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF ADDITIONAL
FUNDS FOR THE EXECUTIVE SEARCH CONSULTANT,
ISAACSON MILLER (RFP NO. 03A-019).
Chancellor Dr. Kelly assured the Board that payment for the expenditures requested by the consultant were, in fact, related to the Chancellor’s search and that the consultant produced the necessary documentation to justify payment, therefore, he recommended approval of payment.
On motion by Trustee Rindfuss, seconded by Trustee McClendon and by unanimous vote of the Board, the following minute order was adopted:
"Based upon receipt of documentation from Isaacson Miller to support requested reimbursement for additional expenses, the Board of Trustees approves the following supplemental payment to the executive search firm, which was contracted to conduct the search for ACCD’s new chancellor. This payment is for transportation, lodging, meals, candidate expenses and indirect expenses beyond those originally projected. The amount to be paid to Isaacson Miller shall not exceed $23,804.73. The firm conducted the search under the terms & conditions of the RFP No. 03A-019.”
7. ORDER CALLING FOR A SPECIAL TRUSTEE ELECTION OF THE ALAMO COMMUNITY COLLEGE DISTRICT
Chancellor Dr. Kelly requested Mr. Ray Patterson, District Director Internal Audits, address this item. Mr. Patterson provided an explanation to the Board of the election items specifically the changes in election dates and the possible delays associated with those dates.
On motion by Trustee Rindfuss, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
"In accordance with the attached resolution, the Alamo Community College District shall call for a special election to be held on May 15, 2004 and a runoff election if necessary on June 12, 2004, to elect single-member trustee district No. Five (5) of the Alamo Community College District Board.”
8. ORDER CALLING FOR AN ELECTION OF THREE SINGLE-MEMBER DISTRICT TRUSTEES OF THE ALAMO COMMUNITY COLLEGE DISTRICT
On motion by Trustee Zarate, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
"In accordance with the attached resolution, the Alamo Community College District shall call for an election to be held on May 15, 2004 and a runoff election if necessary on June 12, 2004, to elect three single-member district trustees No. One (1), No. Two (2) and No. Three (3) of the Alamo Community College District Board.”
9. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON JANUARY 20, 2004
On motion by Trustee Beitzel, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on January 20, 2004 is hereby approved.
Agenda Items Include: 10, 11, 12, 13, 14, & 15”
After Trustee McClendon expressed interest in item #12, Trustee Rindfuss made an amended motion to approve consent items as 10, 11, 13, 14, & 15, but excluding item #12, seconded by Trustee Marcelo Casillas and approved by unanimous vote of the Board.
10. ELECTION OF FULL–TIME, ADJUNCT AND CONTINUING
EDUCATION FACUTLY AT THE COLLEGES OF THE ACCD
“Election of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 5 for the 2003-04 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”
11. MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND
This is an informational item on funding, expenditures, commitments, and available balances.
13. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT
GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report* for the period of DECEMBER 1, 2003 through DECEMBER 31, 2003.”
14. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR A COMPUTER NUMERICALLY CONTROLLED (CNC) TURNING CENTER, FOR THE REPAIR AND MANUFACTURING TECHNOLOGY DEPARTMENT, SOUTHWEST CAMPUS, ST. PHILIP’S COLLEGE (BID NO. 04A-017).
"Based on bids received November 13, 2003, the contract is awarded to Champion Machine Tool Sales, Inc of Spring, Texas, submitting the lowest bid meeting specifications (LBMS) of $ 42,655.00 for a Computer Numerically Controlled (CNC) Turning Center, for the Repair and Manufacturing Technology Department, Southwest Campus, St. Philip?s College (Bid No. 04A-017)."
15. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS
OF $25, 000.00
"The cooperative purchase report for October/November 2003 is hereby accepted."
12. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS
Trustee McClendon questioned category 4 Institutional Support on page 2 of 2. Chancellor Dr. Kelly explained that these were funds that were collected, not used, in the general fund and are available for use.
Dr. Charles Burmeister, District Director for Information Systems, explained that these fees were collected from students, faculty, and staff for Internet service rendered by the district and would be used to help pay for health premiums.
On motion by Trustee McClendon, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”
CLOSED SESSION
Chairman Dr. Sprague announced that the meeting would adjourn into Close Session under the statues providing for such Closed Session at 8:29p.m.
RECONVENE OPEN MEETING
Chairman Dr. Sprague reconvened the meeting into Open Session on Tuesday January 20,
2004 at 11:10 p.m.
23. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
On motion by Trustee Rindfuss, seconded by Trustee Zarate and by unanimous vote, the Board authorizes Reba Kennedy, legal counsel, to proceed with the appeal of the Browning case by filing a motion for re-hearing or two if necessary and further exhaust avenues if motions are unsuccessful by filing a petition for review and even a writ of certiorari with the supreme court.
SETTING OF NEXT MEETING
A Regular Meeting of the Board of Trustees is scheduled for Tuesday, February 17, 2004, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.
ADJOURNMENT
There being no further business, the meeting was adjourned at 11:12 p.m.
Approved for submission to the Board:
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Dr. J. Terence Kelly
Chancellor
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Prepared by:
Aurora M Medina
Board Liaison