Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the meeting to order at 7:05 p.m. and announced that a quorum of trustees was present.
The following trustees were present:
District 1 Luz Maria Prieto, Vice Chair
District 2 Denver McClendon
District 4 Marcelo S. Casillas
District 5 Roberto Zarate, Assistant Secretary
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 8 Gary Beitzel
District 9 James A. Rindfuss, Secretary
The following trustees were not present:
District 3 Vincent A. Lazaro
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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The invocation was given by Debra Brandon, Benefits Coordinator, Human Resources Department, Community Education Service Center
There were no memorials.
Chancellor Dr J. Terence Kelly recognized the District Employee of the Month, Reese Hearn, Senior Multi Media Specialist, Instructional Innovation Center at St. Philip’s College.
Jennifer Ramos announced her candidacy for the District 3 trustee seat for the Alamo Community College District.
Joe Farias spoke in favor of Jennifer Ramos’ candidacy and announced his support for her appointment.
Ricardo Martinez announced his candidacy for District 3 trustee seat for the Alamo Community College District.
1. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON APRIL 29, 2003
On motion by Trustee Gary Beitzel, seconded by Trustee James Rindfuss and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on April 29, 2003 are hereby approved.”
Trustees Denver McClendon and Roberto Zarate abstained.
2. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON MAY 20, 2003
On motion by Trustee Rindfuss, seconded by Trustee Beitzel and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on May 20, 2003 are hereby approved.”
Trustees Luz Maria Prieto, Denver McClendon and Roberto Zarate abstained.
3. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON JUNE 10, 2003
On motion by Trustee Rindfuss, seconded by Trustee Beitzel and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on May 20, 2003 are hereby approved.”
Trustees Denver McClendon and Roberto Zarate abstained.
4. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON SEPTEMBER 10, 2003
On motion by Trustee Beitzel, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on September 10, 2003 are hereby approved.”
5. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON NOVEMBER 6, 2003
On motion by Trustee Rindfuss, seconded by Trustee Zarate and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on November 6, 2003 are hereby approved.”
Trustee Beitzel abstained.
6. APPROVAL OF THE MINUTES OF THE
REGULAR BOARD MEETING ON JANUARY 20, 2004
On motion by Trustee Zarate, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Regular Meeting of the Board of Trustees of the Alamo Community College District held on January 20, 2004 are hereby approved.”
7. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON FEBRUARY 6, 2004
On motion by Trustee Rindfuss, seconded by Trustee Zarate and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on February 6, 2004 are hereby approved.”
Chairman Dr. Sprague abstained.
Dr. J. Terence Kelly provided a brief report on the following:
· TSPR Administrative Responses
· Update on Strategic Plan
· Texas A&M Energy Cost Reduction Measures
· EPortal System for Board Email and Calendar Use
Dr. Kelly also mentioned March 1, 2004 as a target date for the opening of the New Braunfels facilities.
The trustees discussed the future of the District’s Strategic Plan.
PROGRAM HIGHLIGHTS/RECOGNITION
Dr. Jacqueline Claunch, with the assistance of Northwest Vista students presented Northwest Vista’s Annual Report to the trustees highlighting the mission, strategic objectives, receipt of the Met Life Foundation Award for student retention, the new charter for Phi Theta Kappa, and other partnerships being built between the campus and its’ community.
John Strybos, Director of Construction, presented an overview on the current status of existing capital improvement projects.
9. EMPLOYMENT STATUS OF DR. ERNEST A. MARTINEZ
This item was pulled off the agenda and reserved for close session discussion as requested by Chairman Dr. Gene Sprague.
10. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATION FOR
On motion by Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“Based on proposals received on December 18, 2003, the contract is awarded to Fox Lawson & Associates, LLC, St. Paul, MN submitting the lowest proposal of $100,000.00 to be paid out in a 3-5 year plan for above services (RFP No. 04A-029).
The trustees, chancellor, and staff discussed the details, purpose, end product and funding source for this proposal.
11. CONSIDERATION AND APPROVAL OF A RESOLUTION RELATING TO ESTABLISHING THE ALAMO COMMUNITY COLLEGE DISTRICT’S INTENTION TO REIMBURSE ITSELF FOR THE PRIOR LAWFUL EXPENDITURE OF FUNDS RELATING TO ACQUIRING AND INSTALLING A FINANCIAL AND ACCOUNTING SYSTEM AND RELATED TECHNOLOGY IMPROVEMENTS FROM THE PROCEEDS OF OBLIGATIONS TO BE ISSUED BY THE DISTRICT FOR AUTHORIZED PURPOSES; AUTHORIZING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE
On motion by Trustee Rindfuss, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves the reimbursement resolution (Exhibit A).”
Dr. Chuck Hall, Financial Advisor, First Southwest Company, and the trustees discussed the time constraints of the action being considered.
12. FINANCIAL REPORTS
Mr. Carlos Ramirez, District Director for Finance and Accounting, Chancellor Dr. Kelly, and the trustees discussed the specifics of the financial reports.
On motion by Trustee McClendon, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“These financial reports are hereby accepted as presented.”
13. ACCEPTANCE OF RESIGNATION OF DISTRICT 3
TRUSTEE VINCENT A. LAZARO
On motion by Trustee Charles Conner, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees of the Alamo Community College District, hereby accepts the resignation of Vincent A. Lazaro, District 3 Trustee of the Alamo Community College District, effective February 9, 2004.”
14. DISCUSSION AND POSSIBLE ACTION REGARDING FILLING
THE DISTRICT 3 TRUSTEE VACANCY POSITION
Mr. Ray Patterson, District Director Internal Audits, addressed this item and provided an explanation to the Board of options available for filling this vacancy. He stated the options included leaving the seat empty, receiving applicants for appointment, or holding a special election.
The trustees and Mr. Patterson discussed the advantages and disadvantages of each option.
On motion by Trustee Rindfuss, seconded by Trustee McClendon and by unanimous vote of the Board, direction was provided to Mr. Patterson to run ads in the San Antonio Express News, La Prensa, and the Southside Reporter newspapers as soon as possible with an application deadline on Wednesday February 25, 2004 at 5 pm., and a Special Meeting to be held on Friday February 26, 2004 for review of applicants and appointment of a replacement.
15. SUMMER FOUR DAY WORK WEEK AT PALO ALTO COLLEGE
On motion by Trustee Marcelo Casillas, seconded by Trustee McClendon and by unanimous vote of the Board, the following minute order was adopted:
“Palo Alto College is hereby authorized to implement the Four Day Work Week on May 10 – July 29, 2004.”
18. UPDATE ON FREEZING OF TAXES FOR SENIOR CITIZENS AND
DISABLED RESIDENT HOMEOWNERS
The trustees agreed to postpone action on this item indefinitely.
16. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON FEBRUARY 17, 2004
On motion by Trustee McClendon, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on February 17, 2004 is hereby approved.
Agenda Items Include: 17, 19, 20, 21, & 22”
As requested by Trustee McClendon, item #18 was pulled from the Consent Agenda and given individual consideration.
17. ELECTION OF FULL–TIME, ADJUNCT AND CONTINUING
EDUCATION FACUTLY AT THE COLLEGES OF THE ACCD
“Election of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 6 for the 2003-04 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”
19. MONTHLY REPORT ON STATUS OF 2001 BOND
This is an informational item on funding, expenditures, commitments, and available balances.
20. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS
21. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT
GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report* for the period of JANUARY 1, 2004 through JANUARY 31, 2004.”
22. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS
OF $25, 000.00
"The cooperative purchase report for December 2003/January 2004 is hereby accepted."
CLOSED SESSION
Chairman Dr. Sprague announced that the meeting would adjourn into Close Session under the statues providing for such Closed Session at 8:52p.m.
Chairman Dr. Sprague reconvened the meeting into Open Session on Tuesday February 17, 2004 at 10:15 p.m.
23. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
On motion by Trustee Rindfuss, seconded by Trustee McClendon and by unanimous vote, the Board authorizes Dr. Kelly, and Linda O’Nave to work with legal counsel, in a effort to acquire land, as discussed in close session, for the District by submitting a contract, that would be subject to a feasibility study and appraisal.
On motion by Trustee Rindfuss, seconded by Trustee Casillas and by majority vote, the Board will offer a counter settlement, as discussed in close session, to the offer submitted by Dr. Ernest Martinez which will expire Friday February 20, 2004 at 5pm. The Board also gives Dr. Ernest Martinez a twenty-day notice to prepare for an open session hearing, to be scheduled immediately following the twenty days, as requested by Dr. Martinez, in which each party will be allotted two hours to present their case and each party will incur legal fees accordingly.
Chairman Dr. Sprague called for the vote by raising your right hand. The votes are recorded as follows.
District 1 Luz Maria Prieto, Vice Chair Opposed
District 2 Denver McClendon In Favor
District 4 Marcelo S. Casillas In Favor
District 5 Roberto Zarate, Assistant Secretary In Favor
District 6 Dr. Gene Sprague, Chairman In Favor
District 7 Charles J. Conner In Favor
District 8 Gary Beitzel In Favor
District 9 James A. Rindfuss, Secretary In Favor
SETTING OF NEXT MEETING
A Regular Meeting of the Board of Trustees is scheduled for Tuesday, March 16, 2004, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:20 p.m.
Approved for submission to the Board:
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Dr. J. Terence Kelly
Chancellor
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Prepared by:
Aurora M Medina
Board Liaison