Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the meeting to order at 7:05 p.m. and announced that a quorum of trustees was present.
The following trustees were present:
District 2 Denver McClendon
District 3 Ricardo A. Martinez
District 4 Marcelo S. Casillas
District 5 Roberto Zarate, Assistant Secretary
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 8 Gary Beitzel
District 9 James A. Rindfuss, Secretary
The following trustees were not present:
District 1 Luz Maria Prieto, Vice Chair
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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The invocation was given by Adriana Palacios, President’s Intern, President’s Office, Northwest Vista College
There were no memorials.
Chancellor Dr J. Terence Kelly recognized the District Employee of the Month, Dana Morris, Senior Multimedia Specialist, Library and Media Services Department, San Antonio College.
Gil Castillo expressed opposition to the tuition and fee increase that the Board would be considering during this meeting.
1. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON JUNE 19, 2003
On motion by Trustee Marcelo Casillas, seconded by Trustee Gary Beitzel and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on June 19, 2003 are hereby approved.”
Trustee Roberto Zarate abstained.
2. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON JULY 14, 2003
On motion by Trustee Beitzel, seconded by Trustee James Rindfuss and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on July 14, 2003 are hereby approved.”
Trustees Ricardo Martinez, and Roberto Zarate abstained.
3. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON JULY 29, 2003
On motion by Trustee Casillas, seconded by Trustee Beitzel and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on July 29, 2003 are hereby approved.”
Trustees Ricardo Martinez and Roberto Zarate abstained.
4. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON AUGUST 5, 2003
On motion by Trustee Beitzel, seconded by Trustee Rindfuss and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on August 5, 2003 are hereby approved.”
Trustees Ricardo Martinez, Marcelo Casillas, and Roberto Zarate abstained.
5. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON AUGUST 14, 2003
On motion by Trustee Rindfuss, seconded by Trustee Charles Conner and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on August 14, 2003 are hereby approved.”
Trustees Ricardo Martinez and Roberto Zarate abstained.
6. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON FEBRUARY 17, 2004
On motion by Trustee Casillas, seconded by Trustee Beitzel and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on February 17, 2004 are hereby approved.”
Trustees Ricardo Martinez and Roberto Zarate abstained.
7. APPROVAL OF THE MINUTES OF THE
REGULAR BOARD MEETING ON FEBRUARY 17, 2004
On motion by Trustee Roberto Zarate, seconded by Trustee Denver McClendon and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Regular Meeting of the Board of Trustees of the Alamo Community College District held on February 17, 2004 are hereby approved.”
Trustee Ricardo Martinez abstained.
Dr. J. Terence Kelly provided a brief report on the following:
· Training, Internships, Exchanges, & Scholarships (TIES) Award
· 26th Annual SA to DC Trip
· Update on Strategic Plan
· St. Philip’s College Fuel Cell Conference
· Budget Development Process and Schedule
The trustees and department directors discussed various aspects of the departmental monthly reports, including the signature and approval levels presented by Acquisitions and Administrative Services, the program status summary of Facilities, and the Brackenridge project.
PROGRAM HIGHLIGHTS/RECOGNITION
Ruben Torres, Dean of Continuing Education at San Antonio College and Mona Aldama Ramirez, Coordinator, presented information to the Board regarding the Alternative Teacher Certification Program.
Malcolm Verdict, Associate Director of the Energy Systems Lab, Texas Engineering Experience Station, Texas A&M University, presented information to the Board regarding the Energy Costs Reduction Measures project. The trustees and Mr. Val Santos discussed other possible initiatives that provide savings in the utilities area, including water utility savings.
CLOSED SESSION
Chairman Dr. Sprague announced that the Board would adjourn into Closed Session pursuant to sections 551.071, and 551.072 of the Texas Open Meetings Act at 8:45 p.m.
Chairman Dr. Sprague reconvened the meeting into Open Session at 9:31 p.m.
9. CONTRACT RENEWAL OF ADMINISTRATORS REPORTING TO THE
CHANCELLOR FOR A ONE-YEAR TERM
On motion by Trustee Zarate, seconded by Trustee Casillas and by unanimous vote of the Board, the following minute order was adopted:
“The administrators listed below have been reviewed in accordance with ACCD Policy DLA by the Chancellor. I, hereby, recommend the renewal of the contracts for the following administrators for the period September 1, 2004 to August 31, 2005.
Dr. Charles Burmeister, Director for Management & Information Systems
Theresa Fayette, Director of Human Resources
Richard Hernandez, Director of Student Financial Services
Linda O’Nave, Director of Acquisitions and Administrative Services
Carlos Ramirez, Director of Finance and Accounting
Val Santos, Director of Facilities
Dr. Adelina Silva, Director for Student & Community Program Development
The salaries for these administrative positions is contingent upon the availability of funds.”
10. CONTRACT RENEWAL OF ADMINISTRATORS REPORTING TO THE
On motion by Trustee McClendon, seconded by Trustee Casillas and by unanimous vote of the Board, the following minute order was adopted:
“The administrators listed below have been reviewed in accordance with ACCD Policy DLA by the Chancellor. I, hereby, recommend the renewal of the contracts for the following administrators for the period September 1, 2004 to August 31, 2006.
Dr. Jacqueline Claunch, President of Northwest Vista College
Dr. Ana M. Guzman, President of Palo Alto College
Dr. Angie S. Runnels, President of St. Philip=s College
Dr. Robert E. Zeigler, President of San Antonio College
Ray Patterson, Director of Audits
The salaries for these administrative positions is contingent upon the availability of funds.”
11. CONTRACT RENEWAL OF ADMINISTRATORS REPORTING TO THE DISTRICT DIRECTOR FOR FINANCE AND ACCOUNTING
On motion by Trustee Zarate, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
"The administrators listed below have been reviewed in accordance with ACCD Policy DLA by the District Director for Finance & Accounting. The salaries of the administrative positions are contingent upon the availability of funds. I, hereby, recommend the renewal of the contract for the administrators for the period specified:
Ms. Carol Riley, District Controller
Ms. Lenora C. Chapman, District Treasurer
September 1, 2004 to August 31, 2005.”
12. CONTRACT RENEWAL OF ADMINISTRATIVE STAFF 2004-2005
AT NORTHWEST VISTA COLLEGE
On motion by Trustee McClendon, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The individuals identified on attached List No. 1 for Northwest Vista College, have been evaluated by the President in accordance with administrative policy. I hereby recommend employment of these administrators at Northwest Vista College for the period of September 1, 2004 through August 31, 2005. Salaries for the respective administrative positions are contingent upon the availability of funds.”
13. CONTRACT RENEWAL OF ADMINISTRATIVE STAFF 2004-2005
AT PALO ALTO COLLEGE
On motion by Trustee Casillas, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“The attached list No. 1 of administrators at Palo Alto College has been reviewed by the President in accordance with administrative policy. I, hereby, recommend employment of these administrators for the period September 1, 2004 through August 31, 2005. Salaries for the respective administrative positions are contingent on the availability of funds.”
14. CONTRACT RENEWAL OF ADMINISTRATIVE STAFF 2004-2005
AT ST. PHILIP’S COLLEGE
On motion by Trustee Casillas, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The attached list of administrators has been reviewed in accordance with District policy by the President of St. Philip's College. I hereby recommend renewal of their current contracts. Salaries for the respective administrative positions for the Fiscal Year 2004-2005 will be determined in the budget process.”
15. CONTRACT RENEWAL OF ADMINISTRATIVE STAFF 2004-2005
AT SAN ANTONIO COLLEGE
On motion by Trustee Beitzel, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“The attached list of administrators at San Antonio College has been reviewed by the President in accordance with administrative policy. I hereby recommend employment of these administrators for the period September 1, 2004 through August 31, 2005. Salaries for the respective administrative positions are contingent upon the availability of funds.”
16. GRANTING OF TITLE OF EMERITUS STATUS
On motion by Trustee Beitzel, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“In recognition of her long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of Nursing Education, be conferred upon Ella M. Stiles, and she is granted all rights and privileges of this title effective December 14, 2003.”
17. PRESENTATION AND DISCUSSION ON DEBT MANAGEMENT
This item was pulled from the agenda at the request of Chairman Dr. Gene Sprague.
18. DISCUSSION AND ACTION ON SELECTION OF INVESTMENT MANAGEMENT CONSULTING SERVICES (RFP #04A-041)
On motion by Trustee Rindfuss, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby selects the firm of Smith Barney as investment management consultant with a base term from the date of the award through August 31, 2007 with options to extend for two (2) additional one-year terms. The firm will be eligible for renewal based on satisfactory services and contract pricing unchanged.”
19. APPROVAL OF TUITION AND FEE INCREASE FOR FISCAL YEAR 2004-2005
Chancellor, Dr. J. Terence Kelly explained that the preference is to make this recommendation while the budget is being developed overall, but state law requires that tuition and fee increases be established in advance of registration which for ACCD, will happen in April 2004, therefore, the Board must consider this recommendation now.
After some discussion, Trustee Rindfusss made a motion to increase tuition by $3 per credit hour and a $10 increase in the general fee, seconded by Trustee McClendon.
Trustee Rindfuss amended his motion to include a $3 per hour increase in tuition, a $20 increase in the general fee, and acceptance of other incidental fees as recommended by staff, seconded by Trustee Conner.
The trustees discussed the purpose in increasing the general fee that will provide for the additional demand for services resulting from increased enrollment and decreased state funding.
After discussion Chairman Dr. Sprague called for the vote and by majority vote of the Board, the following minute order was adopted:
“The attached Tuition and Fee Schedule (Exhibit A) effective Fall 2004 is hereby approved.”
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ALAMO COMMUNITY COLLEGE DISTRICT |
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TUITION AND FEE SCHEDULE |
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EFFECTIVE FALL 2004 |
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Non-Texas Residents and |
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Texas Residents |
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International Students |
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In- District |
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Out of District |
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Semester |
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General |
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General |
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General |
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Hours |
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Tuition |
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Fee |
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Tuition |
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Fee |
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Tuition |
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Fee |
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1 |
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$228.00 |
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$100.00 |
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$456.00 |
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$100.00 |
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$912.00 |
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$100.00 |
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2 |
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$228.00 |
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$100.00 |
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$456.00 |
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$100.00 |
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$912.00 |
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$100.00 |
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3 |
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$228.00 |
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$100.00 |
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$456.00 |
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$100.00 |
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$912.00 |
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$100.00 |
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4 |
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$228.00 |
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$100.00 |
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$456.00 |
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$100.00 |
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$912.00 |
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$100.00 |
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5 |
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$228.00 |
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$100.00 |
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$456.00 |
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$100.00 |
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$912.00 |
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$100.00 |
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6 |
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$228.00 |
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$100.00 |
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$456.00 |
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$100.00 |
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$912.00 |
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$100.00 |
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7 |
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$266.00 |
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$105.00 |
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$532.00 |
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$105.00 |
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$1,064.00 |
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$105.00 |
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8 |
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$304.00 |
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$105.00 |
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$608.00 |
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$105.00 |
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$1,216.00 |
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$105.00 |
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9 |
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$342.00 |
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$105.00 |
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$684.00 |
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$105.00 |
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$1,368.00 |
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$105.00 |
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10 |
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$380.00 |
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$105.00 |
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$760.00 |
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$105.00 |
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$1,520.00 |
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$105.00 |
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11 |
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$418.00 |
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$105.00 |
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$836.00 |
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$105.00 |
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$1,672.00 |
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$105.00 |
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12 |
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$456.00 |
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$105.00 |
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$912.00 |
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$105.00 |
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$1,824.00 |
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$105.00 |
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13 |
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$494.00 |
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$105.00 |
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$988.00 |
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$105.00 |
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$1,976.00 |
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$105.00 |
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14 |
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$532.00 |
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$105.00 |
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$1,064.00 |
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$105.00 |
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$2,128.00 |
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$105.00 |
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15 |
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$570.00 |
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$105.00 |
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$1,140.00 |
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$105.00 |
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$2,280.00 |
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$105.00 |
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16 |
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$608.00 |
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$105.00 |
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$1,216.00 |
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$105.00 |
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$2,432.00 |
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$105.00 |
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17 |
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$646.00 |
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$105.00 |
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$1,292.00 |
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$105.00 |
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$2,584.00 |
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$105.00 |
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18 |
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$684.00 |
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$105.00 |
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$1,368.00 |
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$105.00 |
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$2,736.00 |
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$105.00 |
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19 |
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$722.00 |
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$105.00 |
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$1,444.00 |
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$105.00 |
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$2,888.00 |
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$105.00 |
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20 |
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$760.00 |
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$105.00 |
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$1,520.00 |
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$105.00 |
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$3,040.00 |
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$105.00 |
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21 |
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$798.00 |
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$105.00 |
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$1,596.00 |
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$105.00 |
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$3,192.00 |
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$105.00 |
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6 - 21 credits at a rate of $38.00 per credit for In-District Tuition, $76.00 per credit for Out of District Tuition, and $152.00 per credit for Non Resident and International Student Tuition. |
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For each summer term, the General Fee will be $100.00. |
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Minimum tuition for each summer term will be $114.00 for In-District Texas residents, $228.00 for |
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Out-of-District Texas residents, and $456.00 for Non-Texas residents and international students. |
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Any student currently enrolled as of the official census date who subsequently enrolls in a Flexible |
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Entry class organized in the same semester will be assessed tuition and fees as though another |
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class was being added to the student's current load. |
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The registration fee will be $10.00 for fall and spring semesters and $6.00 for each summer session. |
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A library fee of $10.00 will be charged per student per semester and each summer term. |
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Parking fees for the full year will be $15.00 and after January 1, $10.00. Parking fines will be $10.00 |
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and if not paid within 10 days, $16.00. |
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Registration Fee : |
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Fall and Spring Semester, per semester |
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$ 10.00 |
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Summer Sessions, per term |
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$ 6.00 |
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Library Upgrade Fee, per term |
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$ 10.00 |
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Applied Music Fee : Private lessons |
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One hour lessons per week, per semester |
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$ 90.00 |
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One hour or two half-hour lessons per week, per summer term |
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$ 20.00 |
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Class lessons, two lessons per week, per semester |
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$ 24.00 |
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Private lessons, one half-hour lesson, per week, per semester |
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$ 60.00 |
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Private lessons, sixteen hours of lesson, per summer term |
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$ 90.00 |
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Private lessons, eight hours of lesson, per summer term |
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$ 60.00 |
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Class lessons, thirty hours of lesson, per summer term |
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$ 24.00 |
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Auditing Fee |
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$ 10.00 |
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General Fee : |
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1-6 hours |
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$ 100.00 |
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7 or more hours |
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$ 105.00 |
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Summer and Mini Semester |
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$ 100.00 |
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Laboratory Fees |
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$ 2.00 to |
$24.00 |
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Nursing Allied Health Fee : |
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Per Semester |
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$ 10.00 |
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Per Summer Term |
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$ 10.00 |
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Special Fee : |
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Fees for defrayal of unusual supply or participation costs of |
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Varies |
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certain courses (e.g., golf, photography, etc.) |
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Student Insurance Fees : |
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Fall or Spring Semester |
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$ 4.00 |
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Per Summer Semester and Continuing |
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$ 1.00 |
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Education Courses |
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International Student Insurance Fees : |
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Per Semester, Fall or Spring Semester |
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$ 61.00 |
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Summer and Mini Semester |
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$ 20.00 |
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*Continuing Education Fees : |
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Adult Vocational Programs |
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$2.10 to $ 3.50/instructional hour |
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Apprenticeship Training (B.A.T.) Programs |
$2.00/instructional hour |
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Community Service Programs |
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$1.50 to $ 3.50/instructional hour |
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Sponsored Programs |
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Contract Courses |
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Instructor cost plus all direct costs |
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and indirect costs divided by minimum |
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number of students needed. |
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Continuing Education Instructional Technology |
$ 5.00 to $ 20.00/instructional hour |
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Based Courses |
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($10 maximum per course) |
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*For all types of C. E. programs, other direct and/or indirect costs of a particular course may be prorated and added to the basic fee. |
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Examination Fees : |
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Advanced Standing Examination Fee |
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$ 38.00 |
$ 38.00 |
/credit hr. |
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/credit hr. |
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$ 114.00 |
$ 114.00 |
minimum |
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minimum |
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G.E.D. |
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$ 65.00 |
$ 65.00 |
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Re-Exam Fee (if failed) |
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$ 7.00 |
$ 7.00 |
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Tasp Alternative |
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$ 15.00 |
$ 15.00 |
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Correspondence Exam |
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$ 10.00 |
$ 10.00 |
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Texas Securities (Austin) |
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$ 10.00 |
$ 10.00 |
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Women's Programs |
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(including Women's Center participants) |
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$ 5.00 |
$ 5.00 |
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Late Registration Fee : |
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$ 25.00 |
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Parking Permits : |
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Full Year |
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$ 15.00 |
$ 15.00 |
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After January 1 |
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$ 10.00 |
$ 10.00 |
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Summer Term |
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$ 7.00 |
$ 7.00 |
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Replacement |
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$ 8.00 |
$ 8.00 |
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Parking Fines |
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$ 10.00 |
$ 10.00 |
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Parking Fines if not paid within 10 days |
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$ 16.00 |
$ 16.00 |
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Returned Check |
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$ 35.00 |
$ 35.00 |
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Return Automated Clearing House (ACH) Fee |
$ 35.00 |
$ 35.00 |
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Library Fines : |
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Books |
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$ 0.10 |
$ 0.10 |
per day/per book |
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per day/per book |
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Reserved Books |
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$ 0.50 |
$ 0.50 |
per day/per item |
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per day/per item |
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Schedule Change Fee |
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$ 4.00 |
$ 4.00 |
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Installment Payment Plan |
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Administrative Fee, per semester |
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$ 25.00 |
$ 25.00 |
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Late Fee, per each late payment |
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$ 10.00 |
$ 10.00 |
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Credit Card Usage Fee |
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$ 4.00 |
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/transaction |
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Workshop Fees: |
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A fee is charged for workshops organized for special groups that may or may not carry |
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semester credit hours. The amount of the fee, which is in addition to the required tuition, |
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is announced at the time of the workshop. |
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Foreign Student Registration Processing Fee |
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$ 15.00 |
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Registration Receipt Copy Fee |
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$ 2.00 |
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Planetarium Admission |
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Free |
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Trustees Ricardo Martinez and Marcelo Casillas opposed.
20. FINANCIAL REPORTS
The trustees expressed concern regarding the consistency of the figures reported on the statements and a revised format for these reports was discussed.
This item was tabled for consideration, pending revisions, at April’s Regular Board Meeting.
21. DELEGATION OF AUTHORITY TO NEGOTIATE AND EXECUTE THE ANNUAL RENEWAL OF THE INTERLOCAL AGREEMENT RELATED TO THE UTILITY ESCROW SETTLEMENT WITH THE CITY OF SAN ANTONIO
On motion by Trustee McClendon, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“The Board authorizes the Chancellor or his designee to finalize the negotiation and execution of the annual renewal of the interlocal agreement related to the utility escrow settlement with the City of San Antonio.”
On motion by Trustee Rindfuss, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“The Alamo Community College District Board of Trustees approves the amended election order calling for an election of three single-member district trustees to close early voting on Sunday, May 9, 2004 in observance of Mother’s Day for the May 15, 2004 Regular Trustee Election.”
On motion by Trustee Rindfuss, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“The Alamo Community College District Board of Trustees approves the amended election order calling for a special trustee election to close early voting on Sunday, May 9, 2004 in observance of Mother’s Day for the May 15, 2004 Special Trustee Election.”
24. RESOLUTION CALLING FOR A JOINT ELECTION
On motion by Trustee Zarate, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
"The Alamo Community College District Board of Trustees approves the attached resolution for a joint election with Bexar County, Edgewood Independent School District, San Antonio Independent School District, Northeast Independent School District, City of San Antonio and Emergency Services Districts 4, 5 and 6 for the May 15, 2004 Regular and Special Trustee Election."
THE STATE OF TEXAS §
COUNTY OF BEXAR §
ALAMO COMMUNITY COLLEGE DISTRICT §
WHEREAS, ALAMO COMMUNITY COLLEGE DISTRICT, BEXAR COUNTY, EDGEWOOD INDEPENDENT SCHOOL DISTRICT, SAN ANTONIO INDEPENDENT SCHOOL DISTRICT, NORTHEAST INDEPENDENT SCHOOL DISTRICT, CITY OF SAN ANTONIO and EMERGENCY SERVICES DISTRICTS 4, 5 AND 6 wish to hold their elections, or a portion thereof, jointly in election precincts that can be served by common polling places; and
WHEREAS, a joint election will be to their mutual benefit and convenience;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE ALAMO COMMUNITY COLLEGE DISTRICT:
THAT the ALAMO COMMUNITY COLLEGE DISTRICT, as agreed upon by the individual entities, enter into a joint election with BEXAR COUNTY, EDGEWOOD INDEPENDENT SCHOOL DISTRICT, SAN ANTONIO INDEPENDENT SCHOOL DISTRICT, NORTHEAST INDEPENDENT SCHOOL DISTRICT, CITY OF SAN ANTONIO and EMERGENCY SERVICES DISTRICTS 4, 5 AND 6, as permitted by Section 271.002(a) of the Texas Election Code;
THAT the joint election take place on May 15, 2004 and/or early voting, as the case may be, on and from April 28, 2004 until the conclusion of early voting;
THAT the joint election be limited to election precincts that can be served by common polling places within the aforementioned entities and community college district;
THAT the joint election be conducted under the auspice of the Bexar County Elections Administrator within the boundaries of the aforementioned entities and community college district, using therefore one set of election officers and clerks at each polling place.
THAT as to polling places for early voting, the election officers and clerks at such polling places shall be the same election officers appointed by the Bexar County Elections Administrator in accordance with this joint election;
THAT the aforementioned entities and community college district share in the expense for preparation of the ballot for joint election; that each entity share in the expense for election officials with respect to all polls within the ALAMO COMMUNITY COLLEGE DISTRICT, as well as polls outside of said District, where such officials act for the partner districts in the said joint election; that each entity shall share in rental of jointly used voting machines/devices; and transportation expenses therefore, as well as servicing of such machines/devices; that each entity share the cost for the use of the facilities for voting and election supplies jointly used; that poll lists, tally sheets, return forms, early voting ballots, and supplies for early voting be supplied by the Bexar County Elections Administrator;
THAT the Bexar County Elections Administrator is hereby authorized and empowered to provide the following services for said election
(1) Procurement and distribution of all election supplies, including, but not limited to, the preparation, printing and distribution of ballots;
(2) Assembly and editing of the lists of registered voters to be used in conducting the election, in conformity with the boundaries of the ALAMO COMMUNITY COLLEGE DISTRICT and the election precincts established for the election;
(3) Procurement, preparation and distribution of election equipment and transportation of equipment to and from the polling places;
(4) Information services for voters and election officers;
(5) A school of instruction for election officers;
(6) Preparation of writ of election-to-election officers and notices of appointment, as required by law;
(7) The conduct of early voting, in person and by mail;
(8) Appointment of election of officers to constitute an early voting ballot board, charged with the duty of casting, counting, canvassing, and recording the early voting ballots in said election, and with making due return and statement of canvass of all early voting ballots cast in said election;
(9) Compliance with all applicable bidding requirements;
(10) Payment of the expenses payable to third parties, including, but not limited to, election judges and clerks;
(11) General overall supervision of the election and advisory services, and other incidental related services as may be necessary to effectuate the election, including, but not limited to, those services provided for past community college district elections; with such services requested in accordance with the cost schedule mutually agreed upon by the parties;
THAT a single ballot form be used in the joint election at each polling place to contain all of the officers and issues to be voted on at that polling place;
THAT the election judges, alternate judges and clerks be paid $7.00 per hour, $6.00 per hour and $6.00 per hour respectively as allowed under Section 32.091 and Section 271.013 of the Texas Election Code; provided, however, that each judge, alternate judge and/or clerk shall not be paid for more than one hour of work before the polls open, nor for a longer time than two hours after the official time for closing the polls, or subsequent to two hours after voting is concluded by all voters offering themselves for voting, whichever is the later; that the election officer who delivers the returns of elections shall be paid the maximum amount allowable under Section 32.092 and Section 271.013 of the Texas Election Code; provided.
PASSED AND ADOPTED this ________ day of __________________________ , 2004.
______________________________________
Chairman, Board of Trustees
ALAMO COMMUNITY COLLEGE DISTRICT
______________________________________
Secretary, Board of Trustees
ALAMO COMMUNITY COLLEGE DISTRICT
SEAL
25. APPROVAL OF EARLY VOTING AND ELECTION DAY POLLING LOCATION SITES
On motion by Trustee Casillas, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
"The Alamo Community College District Board of Trustees approves the early voting and election day polling location sites as shown on the attached list for the May 15, 2004 Regular and Special Trustee Election and a June 12, 2004 runoff election if necessary.”
26. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATION FOR PROJECT MANAGEMENT SEVICES (RFP NO. 04A-043) FOR MIGRATION TO BANNER SYSTEM
Trustee Beitzel, as the representative for the Board on the Banner Committee, presented information to the Trustees regarding the migration process, and highlighted the practice of relieving appointed staff of their normal duties, in order to represent their department in the migration process. The revelation of this practice lead to discussion of associated budgetary implications.
On motion by Trustee Conner, seconded by Trustee Casillas and by majority vote of the Board, the following minute order was adopted:
"Based on proposals received on February 10, 2004, the contract for project management services for the Banner migration is awarded to Strata Information Group, San Diego, California which submitted a proposal for $260,400 per year which may be renewed for an additional two years (RFP No. 04A-043).”
Trustee McClendon was not present at the time of the vote.
27. DISCUSSION AND POSSIBLE ACTION ON SELECTION OF DESIGN
AND CONSTRUCTION ADMINISTRATION SERVICES, PALO ALTO COLLEGE AND ST. PHILIP’S COLLEGE PARKING LOT PROJECTS (RFP NO. 04M-046)
On motion by Trustee Conner, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
"The Building Committee hereby recommends to the Board of Trustees the firm(s) recommended by the screening committee for contract award of the Design and Construction Administration Services contract(s) for Palo Alto College and St. Philip’s College Parking Lot Projects (RFP No. 04M-046).”
28. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON MARCH 16, 2004
On motion by Trustee Casillas, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on March 16, 2004 is hereby approved.
Agenda Items Include: 29, 30, 31 32, 33, 34, 35,
36, 37, 38, 39, 40, & 41”
As requested by Trustee Beitzel, item #34 was pulled from the Consent Agenda and given individual consideration.
34. REPORT ON STATUS AS OF MARCH 1, 2004 OF PRIVATE AND GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
Trustee Beitzel questioned the representation of indirect costs and Chancellor Dr. Kelly stated that these are costs incurred by the organization to operate the grant.
On motion by Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“The Alamo Community College District Board of Trustees hereby accepts the report on the Private & Government Grants as shown on the attached report* dated March 1, 2004.”
29. ELECTION OF FULL–TIME FACUTLY AT THE COLLEGES OF THE ACCD
“Election of full-time faculty is submitted by the College Presidents and shown on List No. 1 for the 2004-2005 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”
30. ELECTION OF FULL–TIME, ADJUNCT AND CONTINUING
EDUCATION FACUTLY AT THE COLLEGES OF THE ACCD
“Election of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 7 for the 2003-04 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”
31. MONTHLY REPORT ON STATUS OF 2001 BOND
This is an informational item on funding, expenditures, commitments, and available balances.
32. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS
33. REQUEST FOR APPROVAL TO SUBMIT A PROPOSAL FOR A COMMUNITY DEVELOPMENT BLOCK GRANT FOR THE ALAMO COMMUNITY COLLEGE DISTRICT’S BRACKENRIDGE SCHOOL BUILDING
“The Alamo Community College District Board of Trustees hereby approves the submission of a Community Development Block Grant Proposal for the renovation of the Brackenridge School Building as shown on the attached report*.”
35. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT
GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report* for the period of FEBRUARY 1, 2004 through FEBRUARY 29, 2004.”
36. ACTION ON COMPETITIVE SEALED PROPOSALS FOR KOEHLER HOUSE RE-ROOF, SAN ANTONIO COLLEGE FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 04M-036)
" Based on proposals received January 22, 2004, the contract is awarded to Prestige Roofing, Inc. of San Antonio, Texas, submitting the base proposal that offers the best value for the District in the amount of $96,888.00 for Koehler House Re-roof, San Antonio College, CSP 04M-036, for the ACCD Facilities Department. A ten percent (10%) contingency of $9,688.00 is approved for this project."
37. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE PURCHASE OF A DIGITAL ULTRASOUND IMAGING SYSTEM, FOR THE ALLIED HEALTH DEPARTMENT, ST. PHILIP=S COLLEGE (BID NO. 04A-045)
"Based on bids received February 3, 2004, the contract is awarded to GE Medical Ultrasound of The Woodlands, Texas, submitting the low bid of $37,375.00 for the purchase of a Digital Ultrasound Imaging System for the Allied Health Department, St. Philip=s College (Bid No. 04A-045.)"
38. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR PURCHASE OF A REFURBISHED IMMUNOHISTOCHEMISTRY UNIT, FOR THE ALLIED HEALTH DEPARTMENT, ST. PHILIP=S COLLEGE (BID NO. 04A-042)
"Based on bids received February 3, 2004, the contract is awarded to Biogenex of San Ramon, CA, submitting the low bid of $30,000.00 for the Purchase of a Refurbished Immunohistochemistry Unit for the Allied Health Department, St. Philip=s College (Bid No. 04A-042)."
39. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE ANNUAL CONTRACT FOR TRAINING MANIKINS AND MODELS, FOR VARIOUS DEPARTMENTS THROUGHOUT THE DISTRICT (BID NO. 04A-031)
"Based on bids received February 5, 2004, the contract is awarded to the following vendors for the items listed:
Awarded Vendors Awarded Items Initial Awards
Armstrong Medical Industries, Inc. Items A; C; H; J; K; M; and Q $ 5,648.00
Lincolnshire, IL
Laerdal Medical Corporation Items F; I; L; S; T; U; V; W; Y; and BB $47,791.50
Gatesville, TX
Matrix Medical, Inc. Items B; D; E; N; O; P; and Z $ 3,408.00
Ballentine, SC
NASCO Items G; R; X; and AA $11,361.38
Fort Atkinson, WI
for a total initial award amount of $68,208.88 from the Annual Contract for Training Manikins and Models for various departments throughout the District (Bid No. 04A-031). Unit prices were quoted and will remain firm for the contract term as additional needs are identified."
40. ACTION ON PROPOSALS FOR AN INTEGRATED WEB BASED MEDIA SYSTEM FOR NORTHWEST VISTA COLLEGE’S LEARNING TECHNOLOGIES DEPARTMENT
“Based on proposals received on January 22, 2004, the contract is awarded to Tegrity, Inc., San Jose CA submitting the lowest proposal of $35,307.00 for an Integrated Web Based Media System (RFP No. 03A-112.)”
41. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS
OF $25, 000.00
"The cooperative purchase report for January/February 2004 is hereby accepted."
CLOSED SESSION
Chairman Dr. Sprague announced that the meeting would adjourn into Closed Session pursuant to sections 551.071 and 551.072 of the Texas Open Meetings Act at 10:56p.m.
Chairman Dr. Sprague reconvened the meeting into Open Session at 11:28 p.m.
42. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
There were no actions to come before the Board.
SETTING OF NEXT MEETING
A Regular Meeting of the Board of Trustees is scheduled for Tuesday, April 20, 2004, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.
ADJOURNMENT
On motion by Trustee Conner, seconded by Trustee Zarate and there being no further business, the meeting was adjourned at 10:20 p.m.
Approved for submission to the Board:
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Dr. J. Terence Kelly
Chancellor
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Prepared by:
Aurora M Medina
Board Liaison