Minutes
Alamo Community College District
Regular
Meeting of the Board of Trustees
201 W.
CALL TO ORDER AND ROLL CALL
Chairman
Dr. Gene Sprague called the meeting to order at
The
following trustees were present:
District 2
District 3 Ricardo A.
District 4 Marcelo S. Casillas
District 5 Roberto Zarate, Assistant Secretary
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 8 Gary Beitzel
District 9 James A. Rindfuss, Secretary
The
following trustees were not present:
District 1 Luz Maria Prieto, Vice Chair
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that the notice of the
Board meeting had been duly posted at the
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The invocation was given by Dr.
Denise Barkis-Richter, Assistant
Professor of Mass Communication,
A moment of silence was observed for the following memorials.
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NAME |
TITLE |
CAMPUS |
DEMISE DATE |
|
Kenneth R. Miller |
Business
Admin.Professor |
SAC |
Uknown |
|
Samuel Hullum |
Houskeeping
Bldg.Att. |
SPC |
|
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Jesse Mash |
Houskeeping
Bldg.Att. |
SPC |
|
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Mary
C.Mims |
Biology
Professor |
SAC |
|
|
Gloria Word |
Student
Life Clerk Typist |
SPC |
|
Chancellor Dr J. Terence Kelly
recognized the District Employee of the Month, Sandra P. Guerrero, Senior Clerk
Typist, at
Chancellor Dr J. Terence Kelly,
with the assistance of Dr. Angie Runnels, President of St. Philip’s College,
recognized the Texas Association of Chicanos in Higher Education (TACHE)
Educator of Year, Rafael Brisita, Assistant Professor, Mutli-Modal
Transportation Department Chair, at St. Philip’s College.
Chancellor Dr J. Terence Kelly,
with the assistance of Terrie Hoffman, Chief of the Department of Public
Safety, recognized Dispatcher of the Year, Alexis Roman, Communications Operator Department of Public Safety, at the
Continuing Education Service Center.
Chancellor Dr J. Terence Kelly,
with the assistance of Dr. Ana Guzman, President of Palo Alto College
recognized Margarita Fresquez as Professor Emeritus.
Chancellor Dr J. Terence Kelly,
with the assistance of Dr. Robert Ziegler, President of San Antonio College
recognized Ella Stiles as Professor Emeritus.
Raul Hernandez spoke regarding the poor condition of the buildings
at Southwest Campus and commended the Board for acting quickly to replace
it. He also expressed concern regarding
a recent article that was published in the Ranger,
1. APPROVAL
OF THE MINUTES OF THE
SPECIAL
MEETING ON
On motion by Trustee Charles Conner, seconded by Trustee Marcelo Casillas and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of
the Alamo Community College District held on
Trustees Ricardo Martinez and Gary Beitzel
abstained.
2.
APPROVAL OF THE MINUTES OF THE
SPECIAL
MEETING ON
On motion by Trustee James Rindfuss, seconded by Trustee Marcelo Casillas and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of
the Alamo Community College District held on
Trustees Ricardo Martinez and Gary Beitzel
abstained.
3.
APPROVAL OF THE MINUTES OF THE
REGULAR
MEETING ON
On motion by Trustee Roberto Zarate, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of
the Alamo Community College District held on
A date correction on page 3 was noted.
4.
APPROVAL OF THE MINUTES OF THE
SPECIAL
MEETING ON
On motion by Trustee Denver McClendon, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the
Alamo Community College District held on
Dr. J. Terence Kelly provided a brief report on the following:
·
National Articulation and Transfer Network
·
National Issues
·
Achieving The Dream Initiative
·
Bridge Project
·
Budget Preparation
·
San Antonio Schools United and Committed to the
Continued Educational Success of Students SUCCESS
Chancellor Kelly highlighted three prestigious national
programs that the colleges of the District are participating in. He also mentioned some public relation spots
that will be run in local theatres, publicizing the benefits of attending ACCD.
Discussion followed regarding the pricing of college
textbooks and what can be done to assist students with this burden.
PROGRAM HIGHLIGHTS/RECOGNITION
Dr. Ana Guzman with the assistance of Dr. Michael Flores,
Dean of Institutional Effectiveness at
6. REQUEST
FOR APPROVAL OF RECOMMENDATION FOR PROMOTION IN RANK
On motion by Trustee Beitzel, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees of the Alamo Community College District, in accordance with the policies for promotion in rank adopted by the Board, hereby authorizes the granting of promotion in rank to the following faculty members as set forth on the attached Promotion Lists No. 1.”
On motion by Trustee Beitzel, seconded by Trustee McClendon and by unanimous vote of the Board, the following minute order was adopted:
"Garza/Gonzalez & Associates, Certified Public Accountants, is hereby appointed as external auditors for the examination of the financial statements for the Fiscal Year 2003-2004. The scope of their examination is to be in accordance with their letter dated January 28, 2004 (attached)."
8.
FINANCIAL REPORTS (JANUARY 31, 2004 CORRECTED COPY)
On motion by Trustee Beitzel, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“These financial reports are hereby accepted
as presented.”
9.
FINANCIAL REPORTS (FEBRUARY 29, 2004)
Discussion among
the trustees, the chancellor and staff ensued regarding the approval of budget
adjustments at all levels throughout the District, and the accountability for
those judgments and the process by which lapse salaries are redirected.
Upon an inquiry by Trustee McClendon regarding the firm hired to review the District’s salary schedules Chancellor Dr. Kelly provided an update to the trustees on the status of this project and indicated that recommendations would be forthcoming within the next month.
On motion by Trustee Zarate, seconded by Trustee McClendon and by unanimous vote of the Board, the following minute order was adopted:
“These financial reports are hereby accepted
as presented.”
10.
APPROVAL OF CERTIFICATION OF UNOPPOSED CANDIDATE AND ORDER OF CANCELLATION OF
ELECTION OF THE ALAMO COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES
On motion by Trustee Rindfuss, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“The Alamo Community College District Board of Trustees approves the attached certification of unopposed candidate and order of cancellation of election and hereby declares the election of unopposed candidate DENVER McCLENDON to the position of Single Member District Trustee No. Two (2) of the Alamo Community College District Board of Trustees, pursuant to Section 2.053(a) of the Texas Election Code.”
11.
APPROVAL OF CERTIFICATION OF UNOPPOSED CANDIDATE AND ORDER OF CANCELLATION OF
SPECIAL ELECTION OF THE ALAMO COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES
On motion by Trustee Beitzel, seconded by Trustee McClendon and by unanimous vote of the Board, the following minute order was adopted:
“The Alamo Community College District Board of Trustees approves the attached certification of unopposed candidate and order of cancellation of special election and hereby declares the election of unopposed candidate ROBERTO ZARATE to the position of Single Member District Trustee No. Five (5) of the Alamo Community College District Board of Trustees, pursuant to Section 2.053(a) of the Texas Election Code.”
On motion by Trustee Rindfuss, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The Alamo Community College District Board of Trustees approves the presiding and alternate election day judges as shown in Exhibit A for the May 15, 2004 Regular and Special Election and a June 12, 2004 Runoff, if necessary.”
13. DISCUSSION
AND POSSIBLE AUTHORIZATION TO PURCHASE TWO PARCELS OF LAND (220 & 312 W.
EVERGREEN) AND ONE BUILDING
(224. W.
EVERGREEN), SAN ANTONIO, TEXAS FOR USE BY SAN ANTONIO COLLEGE AS A CLASSROOM
BUILDING AND PARKING LOTS IN THE FALL OF 2004.
This item was not
given consideration.
14.
APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON APRIL 20, 2004
On motion by Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“The
Consent Agenda for the Regular Board Meeting of the Alamo Community College
District Board of Trustees held on April 20, 2004 is hereby approved.
Agenda Items Include: 16, 17, 18, 19, 20, 21, 22, &
23”
As requested by Trustee Casillas, item #21 was pulled from the Consent
Agenda and given individual consideration.
15.
ELECTION OF FULL–TIME FACUTLY AT THE COLLEGES OF THE ACCD
“Election of full-time faculty is submitted by the College Presidents and shown on List No. 2 for the 2004-2005 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”
16.
ELECTION OF ADJUNCT AND CONTINUING
EDUCATION
FACUTLY AT THE COLLEGES OF THE ACCD
“Election of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 8 for the 2003-04 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”
17.
MONTHLY REPORT ON STATUS OF 2001 BOND
This is an
informational item on funding, expenditures, commitments, and available
balances.
18. APPROVAL AND
RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS
19.
REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT
GRANTS TO
THE ALAMO COMMUNITY COLLEGE DISTRICT
“The Alamo Community College District
Board of Trustees hereby accepts the non-governmental gifts and grants made to
the Alamo Community College District as shown on the attached report* for the
period of MARCH 1, 2004 through MARCH 31, 2004.”
20. DISCUSSION
AND POSSIBLE ACTION ON BIDS FOR THE PURCHASE OF A USED BEECH BONANZA
TRAINING AIRCRAFT, FOR THE ALAMO AEROSPACE ACADEMY, ST. PHILIP=S COLLEGE
- SOUTHWEST CAMPUS (BID NO. 04A-066).
"Based
on bids received March 23, 2004, the contract is awarded to Tri-County
Construction, of Pleasanton, TX, submitting the low bid of $30,000.00 for the
purchase of a Beech Bonanza Training Aircraft for the Alamo Aerospace Academy,
St. Philip=s College - Southwest Campus (Bid
No. 04A-066.)"
22. MONTHLY REPORT ON
COOPERATIVE PURCHASES IN EXCESS
OF $25, 000.00
"The cooperative purchase report for January/February 2004 is hereby accepted."
21. DISCUSSION
AND POSSIBLE ACTION ON BIDS FOR REPLACE PLUMBING FIXTURES, GONZALES HALL,
MCCRELESS HALL AND JTPA BUILDING, SAN ANTONIO COLLEGE, FOR THE ACCD
FACILITIES DEPARTMENT (BID NO. 04M-010).
On motion by Trustee Casillas, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
"Based
on bids received February 24, 2004, the contract is awarded to Benz & Klumb
Lumber Company, Inc of Jourdanton, Texas, submitting the low base bid of
$32,600.00 for Replace Plumbing Fixtures, Gonzales Hall, McCreless Hall and
JTPA Building, San Antonio College for the ACCD Facilities Department (Bid No.
04M-010). A 15% contingency ($4,896.00)
is also approved. "
CLOSED SESSION
Chairman Dr. Sprague announced that the meeting would adjourn into Closed Session pursuant to sections 551.071 and 551.072 of the Texas Open Meetings Act at 8:30 p.m.
Chairman Dr. Sprague reconvened the meeting into Open Session at 9:38 p.m.
23. ACTION
ON ITEMS DISCUSSED IN CLOSED SESSION
Trustee Rindfuss moved to authorize the Chancellor and attorneys to negotiate a settlement, in accordance with instructions discussed in closed session, in the case of Robin Martin. Trustee Zarate seconded the motion and by unanimous vote it was passed.
SETTING
OF NEXT MEETING
A Regular Meeting of the Board of Trustees is scheduled for Tuesday, May 18, 2004, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.
ADJOURNMENT
On motion by Trustee Conner,
seconded by Trustee Zarate and there being no further business, the meeting was adjourned at
9:43 p.m.
Approved for submission to the Board:
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Dr. J. Terence Kelly
Chancellor
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Prepared by:
Aurora M Medina
Board Liaison