Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the meeting to order at 7:05 p.m. and announced that a quorum of trustees was present.
The following trustees were present:
District 2 Denver McClendon
District 3 Ricardo A. Martinez
District 4 Marcelo S. Casillas
District 5 Roberto Zarate, Assistant Secretary
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 8 Gary Beitzel
District 9 James A. Rindfuss, Secretary
The following trustees were not present:
District 1 Luz Maria Prieto, Vice Chair
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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The invocation was given by Sharon Carson, Coordinator of Occupational Programs, Palo Alto College.
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There were no memorials.
Chancellor Dr J. Terence Kelly, with the assistance of Terrie Hoffman, Chief of the Department of Public Safety, recognized Officers of the Year, Sergeant Robert Tomlinson and Corporal Ruben Tello, Police Officers with the Department of Public Safety.
Chancellor Dr J. Terence Kelly, with the assistance of Dr. Lanier Byrd, Vice President of Academic Affairs at St. Philip’s College introduced representatives from the Internal Revenue Service, who recognized Tom Milligan, Accounting Information Systems Department Advisor for his service to the community through tax preparation service.
There were no citizens to be heard.
1. DISTRICT 2 TRUSTEE DENVER MCCLENDON
Chairman Dr. Gene Sprague pulled this item from the agenda.
2. DISTRICT 5 TRUSTEE ROBERTO ZARATE
Chairman Dr. Gene Sprague pulled this item from the agenda.
3. APPROVAL OF THE MINUTES OF THE
REGULAR MEETING ON APRIL 20, 2004
On motion by Trustee Gary Beitzel, seconded by Trustee Roberto Zarate and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on April 20, 2004 are hereby approved.”
4. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON APRIL 20, 2004
On motion by Trustee Denver McClendon, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on April 20, 2004 are hereby approved.”
5. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON APRIL 29, 2004
On motion by Trustee Zarate, seconded by Trustee Charles Conner and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on April 29, 2004 are hereby approved.”
6. APPROVAL OF THE MINUTES OF THE
SPECIAL MEETING ON MAY 7, 2004
On motion by Trustee Denver McClendon, seconded by Trustee Beitzel and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Special Meeting of the Board of Trustees of the Alamo Community College District held on May 7, 2004 are hereby approved.”
Trustee Roberto Zarate abstained.
Dr. J. Terence Kelly provided a brief report on the following:
· Profession Integrity Compliance Program
· Update on the Banner System
· Update on the Bond Election
· How Are We Doing
· Update on Newly Appointed Administrators
· Update on Strategic Plan
Discussion followed regarding the work that Public Strategies, Inc. has performed related to the strategic plan. Trustee McClendon requested a briefing from Public Strategies, Inc. as it relates to the results from the interviews that the firm conducted with trustees and administrators. Trustee Zarate suggested designating a committee to oversee the development of a strategic plan and have them work with designated internal staff to monitor and maintain the strategic plan. Trustee Conner urged the Chancellor to consider working with an outside party to ensure a near perfect strategic plan. Chancellor Kelly assured the Board he would work with staff to solicit additional assistance.
8. PRESENTATION BY NORTHWEST VISTA COLLEGE
Dr. Jacqueline Claunch, President of Northwest Vista College introduced Kara Lopez who provided information to the Board regarding Weekend Learning Communities. She explained that these communities link courses together in order to provide a broader understanding of the discipline.
9. FACULTY SENATE PRESENTATION REGARDING COMPENSATION
Mr. Bill Richardson, Faculty Senate Chairperson, addressed the Board regarding the importance of a salary increase as proposed by staff and urged the Board to support the proposed increase.
Mr. Alex Bernal, Chairperson of the District Council of Chairs, followed Mr. Richardson. He too, expressed the need to provide a salary increase to faculty and hoped the Board would support the proposed increase.
10. DISCUSSION AND POSSIBLE ACTION ON APPOINTMENT OF A PRESIDENT
FOR THE NORTHEAST COLLEGE
On motion by Trustee James Rindfuss, seconded by Trustee Ricardo Martinez and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees of the Alamo Community College District approves the appointment of Dr. Eric E. Reno as President of the Northeast College.”
11. TWENTY-FIVE YEAR EMPLOYEES
On motion by Trustee Zarate, seconded by Trustee McClendon and by unanimous vote of the Board, the following minute order was adopted:
“Recognition for twenty-five years of dedicated service to their respective College and District is hereby bestowed upon the attached lists of employees from San Antonio College, Palo Alto College, St. Philips College and the Alamo Community College District.”
12. STAFF COUNCIL PRESENTATION REGARDING COMPENSATION
Mr. Leandro Esparza, Recreational and Sports Activity Coordinator and Staff Council President at Palo Alto College, addresses the Board regarding staff compensation and strongly encouraged the Board the approve the salary increased proposed by staff for the 2004-2005 fiscal year.
13. STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE
This was an informational item and required no action on behalf of the Board of Trustees.
14. FINANCIAL REPORTS
Trustee Zarate referenced page 4 of the report and suggested removing the “Actual Current Month” column, so as to allow the relationship between the “Amended Annual Budget” column and the “Actual Year To Date” column to be more evident.
On motion by Trustee McClendon, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“These financial reports are hereby accepted as presented.”
15. DISCUSSION AND ACTION ON APPROVAL OF NEGOTIATED FEE FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES, PALO ALTO COLLEGE AND ST. PHILIP’S COLLEGE PARKING LOT PROJECTS (RFP NO. 04M-046)
On motion by Trustee Beitzel, seconded by Trustee Marcelo Casillas and by unanimous vote of the Board, the following minute order was adopted:
“The Board approves the fee negotiated with Jaster Quintanilla San Antonio, LLP, in the amount of $67,672.80, and approves all allowed reimbursable costs per RFP No. 04M-046.”
16. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON MAY 18, 2004
On motion by Trustee Zarate, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on May 18, 2004 is hereby approved.
Agenda Items Include: 17, 18, 19, 20, 21, & 22,”
17. ELECTION OF FULL–TIME FACUTLY AT THE COLLEGES OF THE ACCD
“Election of full-time faculty is submitted by the College Presidents and shown on List No. 9 for the 2003-04 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”
18. REQUEST FOR APPROVAL OF RECOMMENDATION FOR TENURE
“The Board of Trustees of the Alamo Community College District, in accordance with the policies for academic freedom, responsibility, and tenure, hereby authorize the granting of tenure to the following faculty members as set forth on Tenure Recommendations Lists No. 1.”
19. MONTHLY REPORT ON STATUS OF 2001 BOND
This is an informational item on funding, expenditures, commitments, and available balances.
20. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS
21. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT
GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report* for the period of APRIL 1, 2004 through APRIL 30, 2004.”
22. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS
OF $25, 000.00
"The cooperative purchase report for March/April 2004 is hereby accepted."
CLOSED SESSION
Chairman Dr. Sprague announced that the meeting would adjourn into Closed Session pursuant to sections 551.071 and 551.072 of the Texas Open Meetings Act at 8:36 p.m.
Chairman Dr. Sprague reconvened the meeting into Open Session at 9:45 p.m.
23. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
Trustee McClendon moved to approve the Martin mediated settlement and authorize the attorneys for the District to proceed with the completion of the settlement. Trustee Zarate seconded the motion and by unanimous vote it was passed.
SETTING OF NEXT MEETING
A Regular Meeting of the Board of Trustees is scheduled for Tuesday, June 15, 2004, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.
ADJOURNMENT
On motion by Trustee McClendon, seconded by Trustee Beitzel and there being no further business, the meeting was adjourned at 9:50 p.m.
Approved for submission to the Board:
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Dr. J. Terence Kelly
Chancellor
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Prepared by:
Aurora M Medina
Board Liaison