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Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
September 23, 2003
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the meeting to order at 7:10 p.m. and announced that a quorum of trustees was present.
The following trustees were present:
District 1 Luz Maria Prieto, Vice Chair
District 2 Denver McClendon
District 5 Roberto Zarate
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 9 James A. Rindfuss, Secretary
The following trustees were not present:
District 3 Vincent A. Lazaro, Treasurer
District 4 Marcelo S. Casillas
District 8 Gary Beitzel
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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INVOCATION
The invocation was given by Mr. Roland DuBay, Executive Director of Institutional Advancement, CESC
MEMORIALS
A moment of silence was observed for Martha Weir, an employee of the Alamo Community College District form 1959-1977, whose date of demise was May 8, 2003
RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF
Dr. J. Terence Kelly, Chancellor, recognized Craig Coroneos, Web Site Developer, Public Relations Department as District Wide Employee of the Year.
Dr. Robert Ziegler, President San Antonio College recognized Dr. Linda Joy Gates Black, Dean of Student Affairs at San Antonio College.
CITIZENS TO BE HEARD
There were no citizens to be heard.
CHANCELLOR’S REPORT
Dr. Kelly provided a brief report on the following:
· American Community College Trustee Conference in Denver, Colorado,
· SCT Banner Computer Software System
· College Presidents Distinctions
1. DISCUSSION/ACTION ON RESOLUTION AND ORDER FOR
ADOPTING THE TAX RATE FOR 2003
Discussion among the trustees, Dr. Kelly, and Mr. Carlos Ramirez, District Director of Accounting and Finance ensued regarding the specifics of the tax rate, dates of the tax rate timeline and their relation to the debt service.
On motion by Trustee Denver McClendon, seconded by Trustee Roberto Zarate and by unanimous vote of the Board, the following minute order with attached resolution was adopted:
“The attached Resolution and Order, levying ad valorem taxes for the year 2003 for the support and maintenance of the Alamo Community College District and for debt service on the General Obligation Bonds in 2003-2004, setting a total tax rate of $.10705 per $100 valuation, comprised of $.0923 for the purpose of maintenance and operation and $ .01475 for the payment of principal and interest on the debt of Alamo Community College District, is hereby approved and adopted.”
RESOLUTION AND ORDER OF THE BOARD OF TRUSTEES
OF THE ALAMO COMMUNITY COLLEGE DISTRICT
IN BEXAR COUNTY, TEXAS
RESOLUTION AND ORDER
ADOPTION OF THE TAX RATE AND LEVYING AD VALOREM TAXES FOR THE YEAR 2003, FOR THE SUPPORT AND MAINTENANCE OF THE ALAMO COMMUNITY COLLEGE DISTRICT AND FOR THE DEBT SERVICE ON ITS GENERAL OBLIGATION
BONDS IN 2003-2004.
WHEREAS, the Alamo Community College District has been duly organized in accordance with the laws of the State of Texas; and
WHEREAS, it is necessary that ad valorem taxes be levied for the support and maintenance of the institutions operated by said District, and for the debt service on the District's General Obligation Bonds issued and outstanding; and
WHEREAS, the Tax Assessor-Collector has certified and published an effective tax rate for 2003 of $.103853 on each one hundred dollars ($100) of valuation as required by Section 26.04 of the Tax Code; and
WHEREAS, the Tax Assessor-Collector has certified and published a rollback rate for 2003 of $.111404 on each one hundred dollars ($100) of valuation as required by Section 26.04 of the Tax Code; and
WHEREAS, the Board of Trustees of the Alamo Community College District in Bexar County, Texas, has determined that the amount of money needed by the District, together with a reasonable margin to cover loss and expense in collecting same for 2003-2004, will require a tax levy at the rate of $.10705 on each one hundred dollars ($100) of valuation; and
WHEREAS, the Board of Trustees of the Alamo Community College District has previously adopted and approved a budget for the 2003-2004 fiscal year in compliance with state law; and
WHEREAS, the Board of Trustees of the Alamo Community College District has complied with all the procedural requirements for the setting of the 2003 ad valorem tax rate as specified by the Tax Code and Education Code,
NOW, THEREFORE, BE IT ORDAINED AND ORDERED by the Board of Trustees of the ALAMO COMMUNITY COLLEGE DISTRICT that we, the Board of Trustees of the Alamo Community College District, do hereby levy or adopt the rate on $100 evaluation for this community college district for the tax year 2003 as follows:
RESOLUTION AND ORDER ADOPTING A TAX RATE
FOR THE ALAMO COMMUNITY COLLEGE DISTRICT FOR THE TAX YEAR 2003
$.0923 for the purpose of maintenance and operation
$.01475 for the payment of principal and interest on debt of this community college district
$.10705 total tax rate
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BE IT FURTHER ORDERED that, upon the adoption of this Resolution And Order, the Secretary of the Board of Trustees of the Alamo Community College District shall certify to a copy of this Resolution and the minute order adopting same, and forward both to the Assessor and Collector of Taxes.
BE IT FURTHER ORDERED, that discounts for early payment of taxes not be allowed.
This Resolution And Order shall take effect from and immediately upon its adoption.
September 23,2003
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James A. Rindfuss, Secretary Date
Board of Trustees
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Dr. Gene A. Sprague, Chairperson Date
Board of Trustees
- DISCUSSION AND POSSIBLE ACTION ON COMPETITVE SEALED PROPOSALS FOR MULTI-CAMPUS CONSTRUCTION PROJECTS, PACKAGES B, C, D, E, AND F, FOR ACCD FACILITIES DEPARTMENT (CSP NO. 03C-096)
Dr. Kelly provided an overview of the history this project, the bid evaluation process, and the recommendation by the committee.
Discussion followed among the trustees and Dr. Kelly regarding the specifics of these multi campus construction projects. In response to an inquiry made by Trustee James Rindfuss, Ms. Linda O’Nave, District Director of Acquisitions and Administrative Services emphasized the fact that the number one ranked firm in each case on an individual basis was the lowest priced proposal.
On motion by Trustee Charles Conner, seconded by Trustee James Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
"Based on proposals opened August 29, 2003, the Multi-Campus Construction Projects contract for the ACCD Facilities Department, CSP No. 03C-096, is awarded on a project by project basis as follows to:
G. W. Mitchell & Sons, Inc. of San Antonio, Texas -- Package B ($4,149,747.00) and Package C ($4,760,215.00) for base proposals and including recommended alternates for a total award of $8,909,962.00. A 5% contingency of ($445,498.00) is approved.
Constructors and Associates of San Antonio, Texas -- Package D ($2,724,000.00) and Package E ($4,443,000.00) for base proposals and including recommended alternates for a total award of $7,167,000.00. A 5% contingency of ($358,350.00) is approved.
Additional funding in the amount of $321,646 is also approved for this project. Of this amount, $150,000 will come from the St. Philip’s College & Palo Alto College Child Care Centers’ settlement and the remaining $171,646 will come from ACCD’s Preventive Maintenance Fund.”
3. ADOPTION OF POLICY CODE REVISIONS SECTION E (LOCAL) - INSTRUCTION
Mary Nell Bressel, Executive Assistant to the Chancellor, provided an explanation of the proposed changes.
On motion by Trustee Conner, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby approves the following revisions and deletions to the following Local policies:
“Local Policy ECC – Instructional Arrangements: Course Load and Schedules should be revised to reflect following wording under Summer School Terms and Schedules:
The first paragraph should begin “Summer school offerings of the District may have the following terms:” Also, the first sentence of the second paragraph is deleted and the last three words “for longer terms” in the second sentence are deleted inserting a period after the word “used”.
Local Policy ECF – Instructional Arrangements: Instructional Contracts with Outside Agencies - Delete.
Local Policy EJCA – Ceremonies and Observances: Flag Displays – Delete.”
4. DISCUSSION AND POSSIBLE ACTION REGARDING AN RFI FOR EXAMINATION OF DESIGN AND DELIVERY SYSTEMS FOR NEW CAPITAL IMPROVEMENT PROJECTS
Trustee Conner provided an overview of the history of this item and explained the importance of issuing a request for information that would establish the framework for issuing request for proposals.
On motion by Trustee Conner, seconded by Trustee Zarate and by unanimous vote of the Board, the Board of Trustee authorized administration and staff to issue an RFI that would arrange for a meeting to obtain information regarding the proposed projects.
5. REORGANIZATION OF BOARD STANDING COMMITTEES
This was an informational item and required no action on behalf of the Board of Trustees.
6. ELECTION OF ASSISTANT SECRETARY OFFICER FOR THE
BOARD OF TRUSTEES
Chairman Dr. Sprague open the floor for nominations to this office. Trustee Rindfuss, seconded by Trustee McClendon, nominated Trustee Roberto Zarate. Trustee Conner moved election of Trustee Zarate, seconded by Trustee McClendon and unanimously approved by the Board.
7. CORRECTION AND APPROVAL OF MINUTES OF THE REGULAR
BOARD MEETING ON MAY 20, 2003
On motion by Trustee Rindfuss, seconded by Trustee Luz Maria Prieto and by majority vote of the Board, the following minute order was adopted:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on May 20, 2003 are hereby approved.”
Trustees McClendon and Zarate abstained.
8. CORRECTION AND APPROVAL OF MINUTES OF THE REGULAR
BOARD MEETING ON JUNE 17, 2003
On motion by Trustee Rindfuss, seconded by Trustee Conner and by majority vote of the Board, the following minute order was adopted with corrections:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on June 17, 2003 are hereby approved.”
Trustees McClendon and Zarate abstained.
- CORRECTION AND APPROVAL OF MINUTES OF THE REGULAR
BOARD MEETING ON JULY 22,2003
On motion by Trustee Rindfuss, seconded by Trustee McClendon and by majority vote of the Board, the following minute order was adopted with corrections:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on July 22, 2003 are hereby approved.”
Trustee Zarate abstained.
- CORRECTION AND APPROVAL OF MINUTES OF THE REGULAR
BOARD MEETING ON AUGUST 19, 2003
On motion by Trustee Rindfuss, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted with corrections:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on August 19, 2003 are hereby approved.”
- APPROVAL OF THE CONSENT AGENDA OF THE REGULAR
BOARD MEETING OF SEPTEMBER 23, 2003
On motion by Trustee McClendon, seconded by Trustee Conner and by unanimous vote of
the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on September 23, 2003 is hereby approved.
Agenda Items Include: *12, *14, *15, *16, *17, *18,
*20, *22, *23, *24, & *25”
*12. ELECTION OF ADJUNCT FACULTY AT THE COLLEGES OF THE ACCD
“Election of adjunct faculty as submitted by the college Presidents and shown on List No. 1 for the 2003 – 04 year is hereby approved. Further Board action will not be required for these persons is contingent upon the instructional needs of the College.”
*14. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
“Election of Adjunct Continuing Education Faculty as submitted by the President of Northwest Vista College and shown on List No. 1, is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.”
*15. ELECTION OF FULL TIME FACULTY
“Election of Full-Time Faculty for 2003-04 academic year as submitted by the President of Palo Alto College and shown on List No. 4, is hereby approved.
*16. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY FOR 2002- 2003
“Election of Adjunct Continuing Education Faculty as submitted by the President of Palo Alto College and shown on List No. 13, is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.”
*17. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY FOR 2003- 2004
“Election of Adjunct Continuing Education Faculty as submitted by the President of Palo Alto College and shown on List No. 2, is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.”
*18. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
“Election of Adjunct Continuing Education Faculty as submitted by the President of San Antonio College and shown on List No. 3 is hereby approved . Employment of these persons is contingent upon the instructional needs of the College.”
*20. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON- GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
”The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report for the period of August 1,2003 through August 31, 2003.”
*22. MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND
“Funding, Expenditures, Commitments, and Available Balances.”
*23. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS
“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”
*24. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE PURCHASE OF CUSTOM AND STOCK LIBRARY FURNITURE FOR THE LEARNING RESOURCES CENTER, SAN ANTONIO COLLEGE (BID NO. 03A-072)
“Based on low bids and low bids meeting specifications (LBMS) received May 8, 2003, the contract is awarded by category as follows:
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VENDOR CATEGORY AWARD AMOUNT |
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International Library Furniture A. Library Tables $ 16,556.11 |
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Jones & Cook Stationers B. CRT Stands $ 590.00 |
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San Antonio, Tx |
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Office Source, Ltd. C. Slope-Top Atlas Stands $ 619.30 |
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San Antonio, Tx |
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Texas Furniture Source D. Library Chairs (LBMS) and |
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Carrollton, Tx E. Library Stools $ 32,716.77 |
for a total award of $47,482.18 for the Purchase of Custom and Stock Library
Furniture the Learning Resources Center, San Antonio College (Bid No.
03A-072.)”
*25. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $25,000.00
“The cooperative purchase report for July/August 2003 is hereby accepted.”
- INSTRUCTIONAL ASSISTANT PROGRAM
Dr. Jacqueline Claunch, President of Northwest Vista College provided the Board with background information and the purpose for the proposed program.
On motion by Trustee Zarate, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“Northwest Vista College is approved by the Board of Trustees of the Alamo Community College District to offer an Instructional Assistant program leading to a Level One Certificate and an Associate of Applied Science following approval by the Texas Higher Education Coordinating Board.”
19. REPORT ON STATUS AS OF SEPTEMBER 1, 2003 OF PRIVATE AND GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
Mr. Roland DuBay, Executive Director of Institutional Advancement presented the Board with this report providing the status of private and public grants indicating the origins of these funds and their designated purposes.
On motion by Trustee McClendon, seconded by Trustee Prieto and by unanimous vote of the status report was accepted.
21. MONTHLY FINANCIAL STATEMENTS
On motion by Trustee Rindfuss, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“These financial reports are hereby accepted as presented.”
CLOSED SESSION
Chairman Dr. Sprague announced that the meeting would adjourn into Close Session under the statues providing for such Closed Session at 8:17p.m.
RECONVENE OPEN MEETING
Chairman Dr. Sprague reconvened the meeting into Open Session on Tuesday September 23,
2003 at 9:25 p.m.
26. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
Trustee Rindfuss moved to direct legal counsel to proceed as directed in executive session on all legal matters. Seconded by Trustee Zarate and unanimously approved by the Board.
SETTING OF NEXT MEETING
A regular meeting of the Board of Trustees in scheduled for Tuesday, October 21, 2003, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:27 p.m.
Respectfully submitted:
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Dr. Gene Sprague, Chairman
Alamo Community College District
Board of Trustees
Approved for submission to the Board:
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Dr. J. Terence Kelly
Chancellor
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Prepared by:
Aurora M Medina
Board Liaison