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Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
November 18, 2003
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the meeting to order at 7:07 p.m. and announced that a quorum of trustees was present.
The following trustees were present:
District 2 Denver McClendon
District 4 Marcelo S. Casillas
District 5 Roberto Zarate
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 8 Gary Beitzel
District 9 James A. Rindfuss, Secretary
The following trustees were not present:
District 1 Luz Maria Prieto, Vice Chair
District 3 Vincent A. Lazaro, Treasurer
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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INVOCATION
The invocation was given by Julie Kern, Assistant Professor of Mathematics, Palo Alto College
MEMORIALS
A moment of silence was observed for the following individuals:
Kathryn A. Morgan
Assistant Professor Fine Arts
St. Philip’s
Demise: 10/03/03
Sr. Rose Fuentes
Associate Professor Occupational Technology
St. Philip’s
Demise: 10/30/03
Joe L. Mireles
Building Attendant, Housekeeping Dept
SAC
Demise: 11/01/03
Naomi Riser
Account Clerk, Fiscal Affairs
District Office
Demise: 11/01/03
RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF
Chairman Dr. Sprague recognized Charles Wise, St. Philips Adjunct Professor of Business and Professional Speech and his students for being in attendance at this meeting.
Dr. J. Terence Kelly, Chancellor, recognized October Employee of the Month, Shelby Rogers II, Learning Resources Specialist IV, Learning Resources Center-Circulation Desk, Palo Alto College and November Employee of the Month, Laura Garcia, Secretary, Computer Information Systems Department, San Antonio College by presenting them with a plaque.
CITIZENS TO BE HEARD
There were no citizens to be heard.
CHANCELLOR’S REPORT
Dr. J. Terence Kelly provided a brief report on the following:
· 2003-2004 Chancellor’s Goals
· Multi College Revenue Bond Projects
· SAC Nursing Program Expansion
· $220,000 Savings Associated With a Recent Computer Purchase
Chairman Dr. Sprague announced agenda item #17 would be placed next on the agenda.
17. PRESENTATION, DISCUSSION AND POSSIBLE ACTION ON A TEMPORARY CONSTRUCTION ACCESS EASEMENT FOR THE SAN ANTONIO RIVER AUTHORITY TO UPGRADE THE MARTINEZ 5 FLOOD WATER RETARDING STRUCTURE ON THE NEW NORTHEAST CAMPUS SITE
Mr. Claude Harding, Real Estate Manager for the San Antonio River Authority, and Jim Blair, Project Manager for the San Antonio River Authority, presented information to the Trustees regarding this item.
On motion by Trustee Denver McClendon, seconded by Trustee James Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
"The Board of Trustees authorizes the Administration to execute a temporary construction access easement off of Kitty Hawk Drive to the San Antonio River Authority for upgrading of the Martinez 5 Flood Water Retarding Structure for a period of one year at the Northeast College site."
1. APPROVAL OF ANNUAL FINANCIAL REPORT FOR ACCD
On motion by Trustee Gary Beitzel, seconded by Trustee McClendon and by unanimous vote of the Board, the following minute order was adopted:
"The Annual Financial Report for the fiscal year ended August 31, 2003 of the Alamo Community College District audited by Garza/Gonzalez & Associates, CPA's, is hereby accepted."
2. APPROVAL OF 2003 TAX ASSESSMENT ROLL
On motion by Trustee Beitzel, seconded by Trustee Roberto Zarate and by unanimous vote of the Board, the following minute order was adopted:
"The attached 2003 Tax Assessment Roll for the Alamo Community
College District as of October 1, 2003 is hereby approved."
3. DISCUSSION CONCERNING THE REQUEST BY THE CITY OF SAN ANTONIO REGARDING THE NORTH EAST CROSSING TAX INCREMENT REINVESTMENT ZONE
This was an informational agenda item that required no action.
4. DISCUSSION CONCERNING TAX FREEZE
There was discussion among the trustees and Chancellor Dr. Kelly regarding the implications of implementing this tax freeze as it relates to income that would otherwise have been acquired, for the District, from these individuals.
This was an informational agenda item that required no action.
5. DISCUSSION CONCERNING TAX INCREMENT FINANCE ZONE
There was discussion among trustees regarding the costs and benefits to the District as it relates to TIF participation. The two points of contention were that TIF’s are not an integral part of the mission of the ACCD, which is servicing the students. The other point was that because the District is a taxing entity it is to the benefit of this organization that it works to maximize the values of properties and TIFs are in fact a method of doing so.
Trustee Charles Conner suggested a process by which organizations proposing District participation in TIF’s would approach the designated staff representative that coordinates TIF’s and receive the criteria as established by the Trustees as well as the necessary documents that provide for a point by point reply to the required criteria. Upon receipt of the necessary documentation, staff would then provide an analysis of the proposed TIF to the Board of Trustees, establishing the areas that the TIF deviates from the required criteria and analysis on the impact of participation as it relates to current and projected tax revenues and/or loses.
This was an informational agenda item that required no action.
*6. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON NOVEMBER 18, 2003
On motion by Trustee Conner, seconded by Trustee Marcelo Casillas and by unanimous vote of the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on November 18, 2003 is hereby approved.
Agenda Items Include: *8, *10, *13, *14, *15, *18,
*19, *20, *21, *22, & *23,”
Chancellor Dr. Kelly requested agenda item #21 be pulled from the agenda.
*8. ELECTION OF FULL-TIME, ADJUNCT, AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD
“Election of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 3 for the 2003-04 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”
*10. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GONVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report* for the period of OCTOBER 1, 2003 through OCTOBER 31, 2003.”
*13. UPDATE ON PUBLIC FUNDS INVESTMENT ACT AUTHORIZED INVESTMENTS
This was an informational agenda item that required no action.
*14. MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND
This is an informational item on funding, expenditures, commitments, and available balances and required no action.
*15. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS
“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”
*18. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR RESTROOM ADA MODIFICATIONS, SUTTON LEARNING CENTER & NORRIS TECHNICAL CENTER, ST. PHILIP’S COLLEGE FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 03M – 116)
"Based on bids received October 16, 2003, the contract is awarded to McGoldrick Construction Services Corporation of San Antonio, Texas, submitting the low bid of $33,700.00 for Restroom ADA Modifications, Sutton Learning Center & Norris Technical Center for the ACCD Facilities Department (Bid No. 03M-116). A 5 % contingency ($1,685.00) is also approved. "
*19. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE AIR CONDITIONING UPGRADE OF COMPUTER SERVER ROOM ACADEMIC BUILDING, NORTHWEST VISTA COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 03C – 100)
"Based on bids received October 2, 2003, the contract is awarded to Air Stream General Construction, Inc. of San Antonio, Texas, submitting the low bid of $26,614.00 for the Air Conditioning Upgrade for Computer Server Room Academic Building, Northwest Vista College for the ACCD Facilities Department (Bid No. 03C-100). A 5 % contingency ($1,330.70) is also approved. "
*20. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR ANNUAL CONTRACT FOR VEHICLE FUEL, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 04M –019)
"Based on bids received October 28, 2003, a contract is awarded to Petroleum Traders Corporation of Fort Wayne, IN, submitting the unit price bid with the lowest annual cost to the District, for the ACCD’s annual contract for unleaded gasoline with an estimated annual expenditure of $62,000. The contract for diesel fuel is awarded to Royce Goff Oil Co. of San Antonio, TX, submitting the unit price bid with the lowest annual cost to the District with an estimated annual expenditure of $2,000.
*21. DISCUSSION AND POSSIBLE ACTON ON BIDS TO REPLACE MOVEABLE PANEL PARTITION, PERFORMING ARTS BUILDING K, PALO ALTO COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 04M –003)
Per Chancellor Dr. Kelly, this item was pulled from the agenda and given no consideration.
*22. DISCUSSION AND POSSIBLE ACTION ON BIDS TO REPAIR WALKWAYS, SAN ANTONIO COLLEGE FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 04M –011)
"Based on bids received October 16, 2003, the contract is awarded to A.T.S. Construction of San Antonio, Texas, submitting the low bid of $ 64,870.00 to Repair Walkways, San Antonio College, ACCD Facilities Department (Bid No. 04M-011). A 5% contingency ($3,244.00) is also approved. "
*23. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $25, 000.00
"The cooperative purchase report for September/October 2003 is hereby accepted."
7. DISCUSSION AND POSSIBLE ACTION ON A NEW VENDOR FOR THE EMPLOYEE ASSISTANCE PROGRAM (RFP 03A-081)
On motion by Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“Deer Oaks EAP Services” is named as the ACCD Employee Assistance Program Provider. The initial contract period shall be effective from the date of award December 1, 2003, through November 30, 2006, with the option to renew for three (3) one-year periods. The cost is estimated at $25,000 per annum ($.88 per month per eligible employee.)”
9. GRANTING OF TITLE OF EMERITUS STATUS
On motion by Trustee Rindfuss, seconded by Trustee Casillas and by unanimous vote of the Board, the following minute order was adopted:
“In recognition of his long and distinguished service to San Antonio College, the title of Associate Professor Emeritus, Engineering Technologies Department, be conferred upon John W. Currier, Sr., and he is granted all rights and privileges of this title effective July 15, 2003.”
“In recognition of his long and distinguished service to San Antonio College, the title of Professor Emeritus, Political Science Department, be conferred upon Dan Gardner, and he is granted all rights and privileges of this title effective August 30, 2002.”
11. FINANCIAL REPORTS
On motion by Trustee Beitzel, seconded by Trustee Zarate and by unanimous vote of the Board, the following minute order was adopted:
“These financial reports are hereby accepted as presented.”
12. APPROVAL OF AUTHORIZED SIGNATURES FOR ACCD BANK ACCOUNTS
On motion by Trustee Rindfuss, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“Effective January 1, 2004 the following officials of the District are hereby designated as authorized signatures for all the Alamo Community College District bank accounts: Chancellor, Vice Chancellor for Finance and Administrative Services, District Director for Finance and Accounting, President of Northwest Vista College, President of Palo Alto College, President of St. Philip’s College, and President of San Antonio College.”
16. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF ADDITIONAL FUNDS FOR THE EXECUTIVE SEARCH CONSULTANT, ISAACSON MILLER
(RFP NO. 03A-019)
A motion was made by Trustee Beitzel, and seconded by Trustee Rindfuss, to adopt the following minute order:
"The Board of Trustees approves the following additional payment to the executive search firm of Isaacson Miller, which was contracted to conduct the search for ACCD’s new chancellor. This payment is for transportation, lodging, meals, candidate expenses and indirect expenses (RFP 03A-019) beyond those originally projected in an amount not to exceed $23,804.73. The Isaacson Miller firm conducted the search under the terms & conditions of the RFP.”
The votes were recorded as follows:
Trustee Denver McClendon Opposed
Trustee Marcelo S. Casillas Opposed
Trustee Roberto Zarate In Favor
Trustee Dr. Gene Sprague In Favor
Trustee Charles J. Conner Opposed
Trustee Gary Beitzel In Favor
Trustee James A. Rindfuss In Favor
Motion failed.
SETTING OF NEXT MEETING
A regular meeting of the Board of Trustees is scheduled for Tuesday, December 16, 2003, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:37 p.m.
Respectfully submitted:
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Dr. Gene Sprague, Chairman
Alamo Community College District
Board of Trustees
Approved for submission to the Board:
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Dr. J. Terence Kelly
Chancellor
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Prepared by:
Aurora M Medina
Board Liaison