Minutes

Alamo Community College District

Regular Meeting of the Board of Trustees

George E. Killen Community Education & Service Center

201 W. Sheridan

San Antonio, Texas

April 15, 2003

                                                             

 

 

CALL TO ORDER AND ROLL CALL

 

Chairman Dr. Gene Sprague called the meeting to order at 7:15 p.m. and announced that a quorum of Board members was present.

 

The following Board members were present:

 

District 1          Luz Maria Prieto, Vice Chair

District 2          Donald L. McClure (present after roll call, arrived at 7:17 p.m.)

District 3          Vincent A. Lázaro

District 4          Marcelo S. Casillas

District 5          Jesse H. Gonzales

District 6          Dr. Gene Sprague, Chairman

District 7          Charles J. Conner

District 8          Gary Beitzel

District 9          James A. Rindfuss, Secretary

 

 

CERTIFICATION AND POSTING OF NOTICE

 

Chairman Dr. Sprague announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

 

                                                               - - - - - - - - - - - - - -

 

INVOCATION

 

The invocation was given by Ms. Therese H. Palacios, Chairperson, Office Systems Technology, Palo Alto College.


MEMORIALS

 

There were no memorials.

 

 

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

 

The District-wide Employee of the Month for April 2003 is Ms. Azucena Rodriguez-Guerra, Learning Resource Specialist V, Learning Resource Center, Palo Alto College.

 

 

CITIZENS TO BE HEARD

 

The following citizen spoke under citizens to be heard:

    

Mr. Bill Richardson, Faculty Senate Chairperson, San Antonio College, stated that last Fall the Faculty Senate created a Budget & Finance Committee to primarily understand the budget process.  He indicated that the committee met with Dr. Robert Ziegler, San Antonio College President and the Chief Budget Officer, Ms. Gladys Jacobson to put together the following Resolution which was adopted at their last committee meeting:

 

RESOLUTION

 

The San Antonio College Faculty Senate endorses the concept that the college Presidents are taking an active role in allocating the District=s budget and support the intent that the District will distribute a portion of the tax revenues to the individual colleges in the coming years according to a formula based on head count and contact hours agreed upon by the Presidents.

 

 

PROGRAM HIGHLIGHTS/RECOGNITIONS

 

Dr. Jacqueline Claunch, President of Northwest Vista College, recognized two students,  Ms. Desiree Martinez and Mr. Shawn Harward from the Multi-media Technology program, who gave a brief overview of the program.

 

 

1.  APPROVAL OF THE MINUTES OF THE REGULAR BOARD

MEETING OF JANUARY 21, 2003

 

On motion of Trustee Jesse Gonzales, seconded by Trustee Gary Beitzel and by unanimous vote of the Board, the following minute order was adopted with the following corrections:

 

Under Citizens To Be Heard:

 

Mr. Abraham Emerson spoke in support of Mr. Howard T. Crowell, Jr.

 


Mr. Jesse H. Gonzales spoke in support for the need of equality and justice.

 

Mr. Thad Harkins spoke regarding the Level IV Grievance of Ms. Concepcion Martinez coming before the Board tonight in Closed Session.  He informed the Board that he would be available to confer with them and Legal Counsel on any matter regarding Ms. Martinez and he thanked the Board for allowing employees to grieve their concerns.

 

AThe minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on January 21, 2003 are hereby approved.@

 

 

2.   APPROVAL OF THE CONSENT AGENDA OF THE REGULAR

BOARD MEETING OF APRIL 15, 2003

 

On motion of Trustee Jesse Gonzales, seconded by Trustee Gary Beitzel and by unanimous vote of the Board, the following minute order was adopted:

 

AThe Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on April 15, 2003 is hereby approved.

 

Agenda items include:            *3 *7, *8, *9, *10, *11, *12, *13,*14, *15,

*17, *18, *25, *26, *27, *28 and *29.@

 

 

*  3.  ELECTION OF ADJUNCT FACULTY AT THE COLLEGES OF THE ACCD

 

AElection of adjunct faculty as submitted by the college Presidents and shown on List No. 8 for the 2002-2003 year is hereby approved.  Further Board action will not be required for these persons to teach in the indicated disciplines.  Employment of these persons is contingent upon the instructional needs of the College.@

 

 

*  7.  RECOMMENDATION FOR PROMOTION IN RANK

AT NORTHWEST VISTA COLLEGE

 

AThe Board of Trustees of the Alamo Community College District in accordance with the policies for promotion in rank adopted by the Board, hereby authorizes the granting of promotion in rank to the following faculty members as set forth on List No. 2004-01.  This is to be effective September 1, 2003.@

 

 

*  8.  ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

AT NORTHWEST VISTA COLLEGE

 

AElection of Adjunct Continuing Education Faculty as submitted by the President


of Northwest Vista College and shown on List No. 10, is hereby approved.  Employment of these persons is contingent upon the instructional needs of the College.@

 

 

*  9.  ELECTION OF FULL-TIME FACULTY 2002-2003

AT PALO ALTO COLLEGE

 

AElection of full-time faculty for 2002-2003 academic year as submitted by the President of Palo Alto College and shown on List No. 8, is hereby approved.@

 

 

*  10.  RECOMMENDATION FOR PROMOTION IN RANK

AT PALO ALTO COLLEGE

 

AThe Board of Trustees of the Alamo Community College District in accordance with the policies for promotion in rank adopted by the Board, hereby authorizes the granting of promotion in rank to the following faculty members as set forth on List No. 2003-04-01.  This is to be effective September 1, 2003.@

 

 

*  11.  ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

AT SAN ANTONIO COLLEGE

 

AElection of Adjunct Continuing Education Faculty as submitted by the President

of San Antonio College and shown on List No. 10, is hereby approved.  Employment of these persons is contingent upon the instructional needs of the College.@

 

 

*  12.  RECOMMENDATION FOR PROMOTION IN RANK

AT SAN ANTONIO COLLEGE

 

AThe Board of Trustees of the Alamo Community College District in accordance with the policies for promotion in rank adopted by the Board, hereby authorizes the granting of promotion in rank to the following faculty members as set forth on List No. 1.@

 

 

*  13.  ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

AT ST. PHILIP=S COLLEGE

 

AElection of Adjunct Continuing Education Faculty as submitted by the President

of St. Philip=s College and shown on List No. 5, is hereby approved.   Further Board action will not be required for these positions to teach in the indicated areas.  Employment of these persons is contingent upon the instructional needs of the College.@

 

 


*  14.  RECOMMENDATION FOR PROMOTION IN RANK

AT ST. PHILIP=S COLLEGE

 

AThe Board of Trustees of the Alamo Community College District in accordance with the policies for promotion in rank adopted by the Board, hereby authorizes the granting of promotion in rank to the following faculty members as set forth on List No. 03-04-01.  This is to be effective September 1, 2003.@

 

 

* 15.  REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND

 NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

 

AThe Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report for the period of March 1, 2003 through March 31, 2003.@

 

 

 *  17.  MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND

 

AFunding, Expenditures, Commitments, and Available Balances.@

 

 

*  28.  APPROVAL AND RATIFICATION OF BUDGET

TRANSFERS AND AMENDMENTS

 

ABudget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.@

 

 

*  25.  ACTION ON BIDS FOR NEW FLOOR TREATMENT, CANDLER PHYSICAL

EDUCATION CENTER, SAN ANTONIO COLLEGE FOR THE PHYSICAL

EDUCATION AND KINESIOLOGY DEPARTMENT (BID NO. 03M-070)

 

ABased on bids received April 3, 2003, the contract is awarded to Bexar Floor Covering Company, Ltd. of San Antonio, Texas, submitting the low base bid in the amount of $29,843.00 for New Floor Treatment, Candler Physical Education Center, San Antonio College for the Physical Education and Kinesiology Department (Bid No. 03M-070).@

 

 

*  26.  ACTION ON BIDS FOR REPLACEMENT OF THEATRE LIGHTING

SYSTEM, WATSON FINE ARTS CENTER, FOR THE FINE ARTS DEPARTMENT,

ST. PHILIP=S COLLEGE  (BID NO. 03A-048)

 


ABased on bids received March 11, 2003, the contract is awarded to Texas Scenic, Inc. of San Antonio, Texas, submitting the low base bid in the amount of $62,260.00 for Theatre Lighting Upgrade, Watson Fine Arts Center, for the Fine Arts Department, St. Philip=s College (Bid No. 03A-048).@

 

 

*  27.  ACTION ON BIDS FOR RE-ROOF AND EXTERIOR REPAIR--

JTPA BUILDING, SAN ANTONIO COLLEGE FOR THE

ACCD FACILITIES DEPARTMENT (BID NO. 03M-058)    

 

ABased on bids received February 20, 2003, the contract is awarded to Charlie and Company of San Antonio, Texas, submitting the low base bid specifications in the amount of $112,000.00 for Re-roof and Exterior Repairs - - JTPA Building, San Antonio College for the ACCD Facilities Department.  A 5% contingency ($5,600.000) is approved for this project.@

 

 

*  28.  ACTION ON BIDS FOR WEIGHT ROOM EQUIPMENT, FOR THE

KINESIOLOGY DEPARTMENT, ST. PHILIP=S COLLEGE  (BID NO. 03A-043)

 

ABased on bids received February 27, 2003, the contract is awarded to Hest Fitness products of Corpus Christi, Texas, submitting the low base bid in the amount of $5762,513.12 for Weight Room Equipment, for the Kinesiology Department, St. Philip=s College (Bid No. 03A-043).@

 

 

*  29.  MONTHLY REPORT ON COOPERATIVE PURCHASES

IN EXCESS OF $25,000

 

AThe cooperative purchase report for March 2003 is hereby accepted.@

 

 

Trustee James Rindfuss moved that the Board table the following agenda items  4, 5 and 6 until the next  regular Board meeting, to give the new Interim Chancellor an opportunity to review the positions and perhaps make some organizational changes, since some of the administrators will be reporting directly to him.  Trustee Jesse Gonzales seconded the motion.

 

4.  CONTRACT RENEWAL OF ADMINISTRATORS REPORTING TO THE CHANCELLOR

 

5.  CONTRACT RENEWAL OF ADMINISTRATORS REPORTING

TO THE EXECUTIVE VICE CHANCELLOR

 

6.  CONTRACT RENEWAL OF ADMINISTRATOR REPORTING TO THE

BOARD OF TRUSTEES AND TO THE CHANCELLOR

 

Dr. Ernest A. Martinez informed Chairman Dr. Sprague that he did conduct performance evaluations on these administrators as instructed.

 

Chairman Dr. Sprague called for any discussion.  There being no discussion, he called for the votes on the motion made by Trustee Rindfuss.  The votes are recorded as follows:

 


Trustee Luz Maria Prieto                    Opposed

Trustee Donald L. McClure                 Opposed

Trustee Vincent Lazaro                      Opposed

Trustee Marcelo S. Casillas               Opposed

Trustee Jesse H. Gonzales                In favor

Trustee Gene Sprague                       In favor

Trustee Charles J. Conner                 In favor

Trustee Gary Beitzel                           In favor

Trustee James Rindfuss                    In favor

 

Motion passed.

 

 

16.  FINANCIAL REPORTS

 

Mr. Carlos Ramirez, Director of Finance and Accounting, presented the following financial reports to the Board:

 

1.         Investments Portfolio Summary BalancesBThis report is a summary of all financial investment securities held by the District as of 02-28-03.  It also contains information regarding yields on our investments and collateral for our bank deposits.

 

2.                  Statement of Income and Expenditures (Budget vs Actual)BThis report shows revenues, expenditures and encumbrances compared against the approved budget for the District.

 

3.                  Comparison of Year-to-Date Actual BalancesBThis report shows the amounts of actual increase or decrease of revenues and expenditures for Fiscal Year 2002-2003 and 2001-2002.  This report also shows the current year budgets and actuals compared against those of the same month in the previous year.

 

4.                  Quarterly Investment Report as Required by the public Funds Investment Act - Quarter Ending February 28, 2003.

 

On motion of Trustee James Rindfuss, seconded by Trustee Jesse Gonzales and by unanimous vote of the Board, the following minute order was adopted:

 

“These financial reports are hereby accepted as presented.”

 

 

19.  SELECTION OF EXTERNAL AUDITORS

 

Mr. Ramirez stated that the District has historically solicited RFPs every five years and indicated that our current audit firm, Garza/Gonzalez, LLP, has been with the District 5 years.  He also stated that a total of eleven RFPs were issued and four firms submitted their proposals in response to the RFPs.   Mr. Ramirez listed the four firms in alphabetical order:

 

1.         Garza/Gonzalez & Associates

2.         KPMG, LLP

3.         Padgett, Stratemann & Company, LLP

4.         Weaver & Tidwell, LLP

Mr. Ramirez indicated that an evaluation committee reviewed the four proposals and submitted the highest ranking firm of Weaver & Tidwell, LLP to the Board for approval.

 

Trustee Gary Beitzel moved to accept the firm of KPMG, LLP.  Trustee Charles Conner seconded.

 

Chairman Dr. Sprague called for any discussion.

 

Trustee James Rindfuss made a substitute motion to accept the firm of Weaver & Tidwell, LLP.

 

Motion failed for lack of a second.

 

Trustee Jesse Gonzales asked how each evaluation committee member graded the firms and what process was used to grade them.

 

District Controller, Ms. Carol Riley gave a brief overview on how the firms ranked and reviewed the scoring process to the Board.

 

Trustee Marcelo Casillas made a substitute motion to accept the firm of Garza/Gonzalez, LLP.  Trustee Jesse Gonzales seconded.

 

Trustee Jesse Gonzales asked if there were any complaints from the District on the Garza/Gonzalez firm.

 

Ms. Riley answered Ano@ to Trustee Gonzalez.

 

Trustee Gonzales asked why the District would want to pay more money to the Weaver & Tidwell, LLP firm since the Garza/Gonzalez firm bid the lowest.

 

Ms. Riley indicated that the Weaver & Tidwell, LLP firm scored higher in category 7 which carried more weight than the other categories.  She also indicated the fee for service was not the number one priority in rating the firms.

 

Trustee Gonzales asked how did Weaver & Tidwell, LLP learn about the RFP.

 

Ms. Riley informed Trustee Gonzales that they may have overheard her and the District Treasurer discussing the RFP during a GASB 35 Task Force meeting.

 

Trustee Gonzales discussed the comparison of the college working experience of Weaver & Tidwell and Garza/Gonzalez.

 

Trustee Charles Conner discussed the comparison of the firms= estimated fees.

 

Discussion ensued regarding the overall comparison of Weaver & Tidwell and Garza/Gonzalez.


Chairman Dr. Sprague called for the votes on the substitute motion made by Trustee Marcelo Casillas by a show of hands.  The votes are recorded as follows:

 

Trustee Luz Maria Prieto                    In favor

Trustee Donald L. McClure                 In favor

Trustee Vincent Lazaro                      In favor

Trustee Marcelo Casillas                    In favor

Trustee Jesse Gonzales                    In favor

Trustee Dr. Gene Sprague                 In favor

Trustee Charles Conner                     In favor

Trustee Gary Beitzel                           Opposed

Trustee James Rindfuss                    Opposed

 

Motion passed.

 

 

20.  APPROVAL OF TRIENNIAL CONTRACT FOR

INSURANCE CONSULTANT (RFP NO. 03A-073)

 

Mr. Ramirez listed the following three firms that responded to the RFPs:

 

1.                  McGriff, Seibels & William of Texas, Inc. & CBG, the Benefit Group, Inc.

2.         Gray & Company, LLC

3.         Christine E. Dextraze;

 

and after indicating that a thorough review of the proposals received was conducted, he recommended adoption of the following minute order:

 

“Gray and Company, LLC is hereby awarded the Insurance Consultant Contract with the Alamo Community College District for an estimated annual fee of $23,628.  The term of the contract will be for three (3) years commencing immediately and ending April 30, 2006.  An option to extend the contract for up to two (2) additional and one-year terms may be negotiated.”

 

Trustee Jesse Gonzales moved approval of the minute order.  Trustee Gary Beitzel seconded and by unanimous vote of the Board, motion carried.

 

 

21.  DISCUSSION AND/OR APPROVAL OF TUITION RATE

FOR FISCAL YEAR 2003-2004

 

Chairman Dr. Sprague moved to table this agenda item and have the Budget & Finance Committee review it first.  Trustee Jesse Gonzales seconded the motion.

 

Mr. Ramirez indicated that a future meeting could take place no later than May 6 and the college Presidents could postpone fall registration until after that meeting.

 

 


Chairman Dr. Sprague asked Mr. Ramirez when does fall registration begin.  Mr. Ramirez informed Chairman Dr. Sprague that it begins on April 21st.

 

Discussion ensued regarding which rates would and/or would not change, which rates would increase and by how much.

 

After further discussion, Trustee Charles Conner moved approval of the changes to the proposed tuition rate schedule with the recommendation for the Budget & Finance Committee to review the tuition rate schedule again for the Spring semester.  Trustee Marcelo Casillas seconded the motion and by unanimous vote of the Board, the following tuition rate schedule was adopted:

 

 

In-district tuition rate

 

$35

 

Out-of-district tuition rate

 

$70

 

Non-resident tuition rate

 

$140

 

Minimum in-district tuition rate

 

$210

 

Minimum out-of-district tuition rate

 

$420

 

Minimum non-resident tuition rate

 

$840

 

NSF Check fee

 

$25

 

 

 

22.  FY 04 BUDGET UPDATE

 

Ms. Gladys Jacobson, Chief Budget Officer, gave a brief update on the Fiscal Year 04 budget.  Ms. Jacobson indicated that although State appropriations have been reduced, this reduction can be offset by increased taxes and adjustments in tuition and fee rates which result from projected growth.

 

The following list of items were presented to the Board for consideration:

 

1.      Living Wage (Ms. Fayette addressed this information item to the Board, indicating that the Comptroller=s report will help guide their decision in this matter).

 

2.       ERS Medical Increases  (Ms. Fayette addressed this information item, indicating that the changes will take effect on May 1, 2003).

 

3.      New Building Equipment (Ms. Jacobson addressed this information item to the Board, indicating that any monies would be distributed based on the resource allocation methodology that the college Presidents have already reviewed and approved).

 

4.      DPS Communication System (Ms. Jacobson addressed this information item, indicating that Chief Terrie Hoffmann had previously informed the Board on this matter and about a year and a half is left to make a decision on the 1 million dollars).

 

5.      Camera Surveillance Equipment (Ms. Jacobson addressed this information item, indicating that  the estimated value is at approximately $300,000).


23.  APPROVAL OF THE ACCD BOARD OF TRUSTEES TRAVEL

TO THE 2001 HISPANIC ASSOCIATION OF COLLEGES

AND UNIVERSITIES (HACU) 15TH ANNUAL CONFERENCE

 

Chairman Dr. Sprague informed the Board that they all should have received the audit report and explained that there are only certain pre-approved conferences listed in our policy that Board members can attend without seeking prior Board approval.  Chairman Dr. Sprague also mentioned that this particular trip is not on the pre-approved list in the policy and was not approved prior to being taken.

 

Trustee Jesse Gonzales asked Interim Chancellor Dr. Martinez why this trip was taken without prior Board approval and asked who should be held accountable.  Dr. Martinez informed Trustee Gonzales that Dr. Ramsay was Chancellor at the time the trip was taken and he had no knowledge of the trip.

 

Trustee James Rindfuss informed Dr. Martinez that he was not invited to attend this trip and was almost certain that some of the other Board members weren=t invited either.  Trustee Rindfuss stated that he felt former Chancellor, Dr. Ramsay showed favoritism by selecting only a certain group of individuals to attend this conference.  Dr. Martinez informed Trustee Rindfuss that he did not know who Dr. Ramsay invited to attend this trip.

 

Trustee Gary Beitzel addressed a couple of policies that were violated.  Trustee Beitzel indicated how according to policy, all transportation and hotel bills are arranged through the Chancellor=s office, yet all the transportation and hotel bills were different.  Trustee Beitzel also indicated how according to policy, if a conference is not on the pre-approved list, then it must be approved by the Board prior to being taken.  Trustee Beitzel stated that he felt that all Board policy violations should be handled with both consistency and fairness.

 

Trustee Jesse Gonzales stated that Dr. Ramsay, informed both he and Leo Zuniga about this trip during an ACCT conference and was not aware this trip was against Board policy and would not have gone knowing that it was.  Trustee Gonzales stated how he felt that this trip was very informative and valuable for those who attended.

 

Trustee Vincent Lazaro informed the Board of his affiliation with the HACU organization and has invited the president of HACU, Dr. Antonio Flores, to make a presentation to the Board next week.  Trustee Lazaro expressed concern on why this trip was being questionably singled out from all the other trips that some of the Board members have attended in the past.

 

Trustee Vincent Lazaro asked Mr. Patterson, Director of Audits, who asked him to conduct the audit for this trip.  Mr. Patterson informed Trustee Lazaro that Chairman Dr. Sprague asked him to.

 

Trustee Jesse Gonzales asked Mr. Patterson if he conducted an audit on a trip to Chicago taken by a Board member about a year and a half ago.  Mr. Patterson informed Trustee Gonzales that he was not familiar with that particular trip and that there are many transactions that go through the District and he does not audit every transaction.

 

Trustee Jesse Gonzales asked Mr. Craig Wood, Legal Counsel, if the Trustees who attended the trip would have to reimburse the District if this trip is not approved.  Mr. Wood informed Trustee Gonzales that reimbursement would have to be made if it was not approved.  Trustee Gonzales asked Mr. Wood if the District could incur any legal expenses if the trip is not approved and a trustee initiates legal action to resolve the situation.  Mr. Wood informed Trustee Gonzales that the District would incur legal expenses if any person files suit against the District, whether or not the claim is founded or unfounded.

 

Chairman Dr. Sprague stated that Mr. Patterson did recommend this trip be approved in retrospect to policy.


Trustee Luz Prieto stated that she felt all trustee travel needed to be look at by the Internal Auditor and not be singled out by just one trip or one organization, if we are to be consistent in the application of our policies.  Trustee Prieto also hoped that proper procedures were followed by the staff and administration who attended this trip.

 

Chairman Dr. Sprague called for the question.  Trustee Jesse Gonzales moved approval and Trustee Vincent Lazaro seconded.

 

Trustee James Rindfuss expressed concern that the motion and the second were made by trustees who attended this trip.  Trustee Rindfuss stated how he felt that if the Board doesn=t approve this trip and the trustees who attended this trip have to reimburse the District, then there is a technical conversion of funds and asked that they be removed as trustees.

 

Trustee Jesse Gonzales withdrew his motion.

 

Trustee Charles Conner moved that the Board not approve the minute order until a complete audit is conducted for the past 2, 3 or 4 years and then deal with the issue of policy and propriety because he felt that this also reflects the Board knowing and/or not knowing policy.

 

Trustee Conner then moved that an investigation be done on all trustees for the last two years.  Trustee James Rindfuss seconded and asked that the following be added to the minute order:

 

AThat we have our fiscal affairs send the bill to the trustees for the total amount due.@

 

Trustee Jesse Gonzales moved that we table this agenda item until the Internal Auditor investigates another 4 or 5 years going back.

 

Trustee Luz Prieto stated that the motions were not very clear and asked exactly how many years back should be investigated.  Trustee Prieto recommended that everything be investigated so that this trip is not singled out from all the other trips.

 

Mr. Craig Wood intervened and advised the Board to adhere to the agenda and indicated that this agenda item could be tabled.

 

Trustee Charles Conner moved to table this agenda item and  Trustee Marcelo Casillas seconded.  Chairman Dr. Sprague called for the votes and by majority vote of the Board, motion carried.  Trustee James Rindfuss opposed.

 

 

24.  FUNDING FOR THE POSITION OF INTERIM CHANCELLOR

 

Chairman Dr. Sprague announced that this agenda item would be moved into Closed Session so that the Board could confer with Legal Counsel.

 

 

CLOSED SESSION

 

Chairman Dr. Sprague announced that the meeting would adjourn into Closed Session under the statues providing for such Closed Session at 10:35 p.m.


RECONVENED INTO OPEN MEETING

 

Chairman Dr. Sprague reconvened the meeting into Open Session on Wednesday, April 16, 2003 at 12:07 a.m.  Trustee Vincent Lazaro was not present.  The Board took the following action:

 

Trustee Charles Conner moved to hire Aurora Medina as the Board Liaison and for any reason that she not be able to serve, that Maria Valdez be hired.  Trustee Jesse Gonzales seconded and by unanimous vote of the Board, motion carried.

 

 

24.  FUNDING FOR THE POSITION OF INTERIM CHANCELLOR

 

Trustee James Rindfuss made the following three (3) motions with regard to funding for the position of Interim Chancellor:

 

1.                  “I move that we direct Legal Counsel and the Staff to prepare a contract for the Interim Chancellor in accordance with the terms discussed in Executive Session.”  Trustee Charles Conner seconded and by unanimous vote of the Board, motion carried.

 

2.                  “I move that we authorize the Chairman of the Board and the Secretary of the Board to execute the contract as prepared by Legal Counsel, with our Interim Chancellor.”  Trustee Charles Conner seconded and by unanimous vote of the Board, motion carried.

 

3.                  In regard to the funding of the contract and the benefits under the contract, “I move that those expenses be paid from the fund balance.”  Trustee Jesse Gonzales seconded and by unanimous vote of the Board, motion carried.

 

 

SETTING OF NEXT MEETING DATE

 

A regular meeting of the Board of Trustees is scheduled for Tuesday, May 20, 2003 at the George E. Killen Community Education & Service Center, 101 Community Meeting Room at 201 W. Sheridan.

 

 

ADJOURNMENT

 

There being no further business, the meeting was adjourned on Wednesday, April 16, 2003 at 12:10 a.m.

 

Respectfully submitted:

 

 

________________________________________

Dr. Gene Sprague, Chairman

Alamo Community College District

Board of Trustees


Approved for submission to the Board:

 

 

 

 

                                                              

Dr. Ernest A. Martinez

Interim Chancellor

 

Prepared by:

 

 

 

 

                                                                 

Ida Leos

Interim Board Liaison