MEMORIAL

A moment of silence was observed for Marie Enriquez, International Programs Coordinator, who passed on June 28, 2003.

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

Chairman Dr. Gene Sprague recognized the newly appointed trustee for District 5, Mr. Roberto Zarate.

Interim Chancellor, Dr. J. Parker Chesson Jr. recognized the following:

The District-wide Employee of the Month for July 2003 is Sharon Dresser, Services to Special Populations Coordinator, Northwest Vista College

The District-wide Employee of the Month for August 2003 is Toni Favorite, Programmer II, Information Systems Department, District Office

Dr. J. Parker Chesson, Interim Chancellor, expressed his joy in working as the Interim Chancellor and with the staff of the Alamo Community College District.

CITIZENS TO BE HEARD

Daniel Guerrero and Arturo Almeda spoke about a scholarship endowment fund in the name and memory of Marie Enriquez, International Program Coordinator.

Jim Riley spoke on behalf of and in favor of John McBride. He expressed his feelings of injustice after learning of the denial of tenure for Dr. McBride at Northwest Vista College. He asked the Board to award Dr. McBride the tenure he deserves.

John McBride spoke about the denial of his tenure at Northwest Vista College and requested that the Board take action to reverse this decision.

Ricardo Martinez spoke regarding District 3 Trustee Vincent Lazaro’s lack of commitment to his constituents in the form of his absence at Board meetings. He called for the resignation of Trustee Lazaro.

Jo Newman identified herself as an adjunct professor at Northwest Vista College and spoke about her disagreement with the decision to deny Dr. McBride the tenure he has earned and asked that the Board reconsider the decision made and award Dr. McBride his tenure.

PROGRAM HIGHLIGHTS/RECOGNITION

Dr. Adelina Silva, Director Student Program Development, introduced a small group of students who presented information to the Board regarding the ACCD Student Leadership Institute Washington DC experience.

1. PRESENTATION AND UPDATE FROM THE FIRST SOUTHWEST COMPANYCONCERNING THE SALE OF OBLIGATIONS DESIGNATED AS “ALAMO COMMUNITY COLLEGE DISTRICT COMBINED FEE REVENUE AND REFUNDING BONDS, SERIES 2003”; AND OTHER MATTERS IN CONNECTION THEREWITH

Mr. Charles Hall, representative from First Southwest Company outlined a plan of action and the timeline for that plan. He requested a special meeting on August 28, 2003 in order to obtain the necessary Board approval for the planned transaction.

2. UPDATE ON PROPERTY AND LIABILITY INSURANCE COVERAGE

Mr. Don Gray provided the Board with an update on the status of this item and indicated that the preliminary results of the proposals submitted were looking better than anticipated and notified the Board that he would provide another update in September.

3. ADOPTION OF POLICY CODE REVISIONS

SECTION G (LOCAL) – COMMUNITY AND GOVERNMENTAL RELATIONS

On motion by Trustee James Rindfuss, seconded by Trustee Charles Conner and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Policy and Long Range Planning Committee, the Board hereby approves the following revisions and deletions to the wording of these Local policies:

“Local Policy GAA – Public Information Program: Public’s Right to Know is deleted as material found at this local code has been moved to the legal policy where it is more appropriately placed and the Legal Policy GAA has been previously accepted by the board.

Local Policy GFA – Student and Community Use of District Facilities: Conduct on District Premises adds the following words to the beginning of the last paragraph under Prohibition on Use and Sale of Narcotics: “Except as otherwise provided in these policies,” This preface will make this policy consistent with other existing policies.”

4. DISCUSSION AND POSSIBLE ADOPTION OF STRATEGIC

PLANS FOR CAPITAL IMPROVEMENT PROJECTS

Trustee Conner provided explanation of the timeline attached to the minute order for this item.

On motion by Trustee Conner, seconded by Trustee Denver McClendon and by unanimous vote of the Board, the following timeline was adopted:

Proposed Capital Improvement Program (CIP) Timeline

July 2003 to February 2004

July – August 2003

- Building Committee conducting research on building delivery systems

September – November 2003

A. Create Programming and CIP Committee

- Building Committee Chair (Chair)

- Board Chair

- Chancellor

- Representative of each college, including new campus

- Facilities representative

- Purchasing

- Director of Construction

- Community representative

- Access to legal council

B. Create CIP Subcommittee

- Chaired by Chancellor or his representative

- Representation from each Campus’ Program Committee

- Community representatives

· Suggest St. Philips and SAC have representative on NEC Committee

· Recommend identical procedures, process, and program for each campus and for administration

September 2003

- Send RFI (Request for Information) for meeting with industry for general discussion of delivery systems with Committee [09/02/03]

October 2003

- Identify delivery systems [10/09/03]

- Send RFQ (Request for Qualifications) to firms with the delivery systems that the committee approves [10/09/03]

November 2003

- Identify bricks and mortar needs of each campus [11/03/03]

- Send RFP (Request for Proposal) to design architects [11/07/03]

- Send RFP (Request for Proposal) to delivery system teams [11/11/03]

- Interview short list of architects [11/20/03]

- Interview short list of delivery teams [11/24/03]

December 2, 2003

- Select architect or design teams [12/02/03]

- Select delivery system team [12/02/03]

December 2, 2003 – February 3, 2004

- Put together bond proposal for anticipated May election

General Notes—All above timelines and activities must meet the following criteria:

· Transparency (clear processes and procedures, identified in advance)

· Process and procedures for short listing and selection of firms must be clearly identified in documents

· Need for growth projections on a three, five and ten year basis for faculty, staff, ACCD administration, bricks and mortar, financing (bonds and taxes)

· Essential – A Professional, Organized Bond Campaign

5. CORRECTION AND APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON APRIL 15,2003

On motion by Trustee Conner, seconded by Trustee Gary Beitzel and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on April 15, 2003 are hereby approved.”

6. CORRECTION AND APPROVAL OF MINUTES OF THE SPECIAL BOARD MEETING ON APRIL 7, 2003

On motion by Trustee Rindfuss, seconded by Trustee Luz Maria Prieto and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on April 7, 2003 are hereby approved.”

7. CORRECTION AND APPROVAL OF MINUTES OF THE SPECIAL BOARD

MEETING ON MARCH 6, 2003

On motion by Trustee Marcelo Casillas, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on March 6, 2003 are hereby approved.”

8. CORRECTION AND APPROVAL OF MINUTES OF THE SPECIAL BOARD

MEETING ON MARCH 4, 2003

On motion by Trustee Prieto, seconded by Trustee Casillas and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on March 4, 2003 are hereby approved.”

9. CORRECTION AND APPROVAL OF MINUTES OF THE SPECIAL BOARD

MEETING ON JANUARY 16, 2003

On motion by Trustee Casillas, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on January 16, 2003 are hereby approved.”

10. APPROVAL OF THE CONSENT AGENDA OF REGULAR BOARD

MEETING ON AUGUST 19, 2003

Trustee Conner moved approval with the exception of *30 to be pulled for further discussion. Trustee Rindfuss seconded the motion and by unanimous vote of the Board, the following minute order was adopted:

“ The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on August 19, 2003 is hereby approved.

Agenda Items include: *12, *13, *15, *16, *18, *19, *20, *21, *22, *26, *27, *29, *31.”

*11. ELECTION OF ADJUNCT FACULTY AT THE COLLEGES OF THE ACCD

“Election of adjunct faculty as submitted by the college Presidents and shown on List No. 12 for the 2002-03 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of these persons is contingent upon the instructional needs of College.”

*12. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

AT NORTHWEST VISTA COLLEGE

“Election of Adjunct Continuing Education Faculty as submitted by the

President of Northwest Vista College and shown on List No. 13, is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.”

13. CONTRACT RENEWAL OF ADMINISTRATIVE STAFF

AT PALO ALTO COLLEGE

Dr. Adolf Baynum explained that as a result of a new administrative structure at Palo Alto College, Dr. Cecilia Gonzales has served as Interim Dean of Science Advanced and Applied Technologies and is now being asked to act as permanent dean.

Trustee Rindfuss expressed concern and asked that the Board move forward with caution.

On motion of Trustee Casillas, seconded by Trustee Prieto and by majority vote of the Board, the following minute order was adopted:

“The attached List No. 2 of administrators at Palo Alto College has been reviewed by the President in accordance with administrative policy. I, hereby, recommend employment of this administrator for the period September 1, 2003 though December 31, 2003. Salary for the respective administrative position is contingent on the availability of funds.”

Trustee Rindfuss voted opposed.

*14. ELECTION OF FULL-TIME FACULTY

AT PALO ALTO COLLEGE

“Election of full-time faculty for 2003-04 academic year as submitted by the President of Palo Alto College and shown on List No. 3, is hereby approved.”

*15. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

FOR 2002 – 2003 AT PALO ALTO COLLEGE

“Election of Adjunct Continuing Education Faculty as submitted by the President of Palo Alto College and shown on List No. 11, is hereby approved. Employment of these individuals is contingent upon the instructional needs of the College.”

16. RECOGNITION OF TWENTY-FIVE YEAR EMPLOYEES

AT SAN ANTONIO COLLEGE

Dr. Robert Ziegler, President San Antonio College acknowledged two employees who have dedicated twenty-five years of service to the District and recommended approval as stated in the minute order.

On motion of Trustee McClendon, seconded by Trustee Conner and by majority vote of the Board, the following minute order was adopted:

“ Recognition of employees who have dedicated twenty-five years of service to the District is hereby bestowed upon the individuals named on List No. 2.”

*17. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

AT SAN ANTONIO .COLLEGE

“Election of Adjunct Continuing Education Faculty as submitted by the President of San Antonio College and shown on List No. 2, is hereby approved. Employment of these individuals is contingent upon the instructional needs of the College.”

*18. ELECTION OF FULL-TIME FACULTY

AT SAN ANTONIO COLLEGE

“Election of full-time faculty for the 2003-04 academic year as submitted by the President of San Antonio College and shown on List. No. 5 is hereby approved.”

*19. ELECTION OF ADJUNCT FACULTY IN CONTINUING EDUCATION

AT ST. PHILIP’S COLLEGE

“Election of adjunct Continuing Education faculty as submitted by the President of St. Philip’s College and shown on List No. 9 is hereby approved. Further board action will not be required for these persons to teach in the indicated areas. Employment of these persons is contingent upon the instructional needs of the College.”

*20. ELECTION OF FULL-TIME FACULTY FOR 2003 – 2004

AT ST. PHILIP’S COLLEGE

“Election of full-time faculty for the 2003-04 academic year as shown by the

President of St. Philip’s College and shown on list No. 3 is hereby approved.”

*21. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as show on the attached report for the period of JULY 1, 2003 through

JULY 31, 2003.”

22. MONTHLY FINANCIAL STATEMENTS

Mr. Carlos Ramirez, District Director for Finance and Accounting reviewed the monthly financial reports pointing out that total budgeted revenues and total budgeted expenditures will balance themselves out.

Trustee Rindfuss inquired if this was an amended budget or the original budget.

Mr. Ramirez confirmed that this was an amended budget that took into account the necessary cuts and the $1.3 million set aside for the Northside campus.

On motion of Trustee Rindfuss, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

23. APPROVAL OF INVESTMENT BROKERS

Mr. Ramirez explained this was a standard item that first requires approval of the investment policy, as done in a previous meeting and then approval of the financial advisors as indicated on the lists attached to the minute order.

On motion of Trustee Conner, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:

“Brokers included in Exhibit A are authorized to negotiate transactions with ACCD as prescribed in the District’s investment policy.”

24. UPDATE ON TAX INCREMENT FINANCING (TIF)

Mr. Ramirez stated that collaboration with legal counsel, Jim Lowry of Langley & Banak, and City of San Antonio officials, it was agreed that on current TIF contracts the District will be reimbursed for start up administrative costs and consideration will be given to reimbursing future administrative costs. He also informed the Board that with regard to contracts pending signature, the assurance of reimbursement would be incorporated into the contracts in order to ensure reimbursement for administrative costs.

Trustee Rindfuss expressed his concern that the administrative and legal costs listed in the report are much less than the actual amount. He also questioned the quality of service provided by the District’s attorneys that would allow the District to become involved in this endeavor without warning of the possibility of costs that may be incurred.

Trustee Conner expressed agreement with Trustee Rindfuss.

Chairman Dr. Sprague stated that when these TIF’s were presented to the Board for consideration, the claim was that there would be absolutely no costs incurred by the District for its’ participation.

Discussion among Mr. Ramirez, Trustee Prieto, and Trustee Rindfus followed regarding the accurateness of administrative costs and legal costs of TIF’s as listed in the report submitted by Mr. Ramirez.

*25. MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND

“Funding, Expenditures, Commitments, and Available Balances.”

*26. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS

“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”

27. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF ENGINEERING

FIRM FOR PARKING LOT IMPROVEMENTS AT NORTHEAST CAMPUS

Mr. Val Santos, Director of Facilities, provided the Board with background information and the purpose of this minute order highlighting the costs of $200,00.00 and the improvements that would be provided for that amount.

Trustee Rindfuss asked for input on the part of the Presidents of San Antonio College and St. Philips College considering that the fact that the time span for use may be three to five years and the life of requested improvements may be twelve years.

Dr. Angie Runnels, President St. Philip’s College, stated that while she does not have direct knowledge of the parking lot she would suggest adequate lighting, and the necessary improvement to accommodate disabled students.

Dr. Ziegler, President San Antonio College agreed with Dr. Runnels that adequate lighting be addressed and without knowledge of the long-term plan for the lot, at least improvements for short-term use should be implemented.

Trustee Rindfuss asked Mr. Santos if there might be an alternative being that there is no long-term plan for this lot. His concern is, given the uncertainty of the plan for this lot the costs of $200,00.00 may be excessive and he would not want the District to squander money on a lot that is only going to provide short-term use.

Mr. Santos expressed his belief that this lot would continue to be used by the District even after the new Northeast Campus was in operation for continuing education purposes. He stated the life of this lot would be twenty years with the proposed improvements but if there is no long-term plan for this lot then his recommendation would be to consider a chip and seal method for maintaining the existing lot and making minor improvements to include security lighting, telephones, striping, and compliance with ADA requirements.

Trustee Rindfuss expressed concern regarding a long-term plan that would inadequately address the needs of this District in relation to this lot, which would serve a short-term purpose, resulting in the squandering of the District’s funds.

Trustee Conner suggested postponing additional work on this lot, address current safety issues immediately and that this lot with its’ corresponding building be included in the group of CIP projects previously discussed in agenda item # 4.

Trustee McClendon inquired about the amount of work provided to date by Hoyt Consulting and the ownership of the schematics.

Mr. Santos explained that the program and schematic phase have been completed and the next phase is the design phase, which in large part is done by the engineer. He added that the District owns the schematics, which it bought by paying 20%-25% of the design fee.

Trustee Rindfuss motioned to table this item until the Special Meeting on August 28, 2003. It was seconded by Trustee McClendon and unanimously approved by the Board.

*28. MONUMENT SIGNS, ST. PHILIP’S COLLEGE AND SAN ANTONIO

COLLEGE, FOR THE ACCD FACILITIES DEPARTMENT (CSP NO. 03C-028)

“Based on proposals received June 10, 2003, the contract is awarded to Baron-Long Construction LTD of San Antonio, Texas, submitting the “all or none” proposal that offers the best value for the District in the amount of $164,000.00 for Monument Sign, St. Philip’s College and San Antonio College for the ACCD Facilities Department. A 5% contingency ($8,200.00) is approved for this project.”

*29. BIENNIAL CONTRACT FOR ESCALATOR MAINTENANCE,

FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 03M-106)

“Based on bids received July 24, 2003, the contract is awarded to EMR Elevator, Inc. of San Antonio, Texas, submitting the low annual bid of $33,600.00 for the Biennial Contract for Escalator Maintenance for the ACCD Facilities Department (Bid No. 03M-106) with options to extend.”

30. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $25,000.00

Trustee Conner stated his purpose for pulling this item was related to the recent computer problems faced by the District. He pointed out that the second item listed on the report is an anti-virus software costing a significant amount of money and questioned the purpose of this cost when the District experiences interruptions to its’ operations as a result of viruses.

Mary Brogan, Assistant Director Acquisitions and Administrative Services, explained that the costs associated to this item is a renewal for a pre-existing contract.

Chairman Dr. Sprague explained that this is a fee to provide protection from some viruses but is not comprehensive enough to eliminate all types of viruses.

On motion of Trustee Conner, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:

“The cooperative purchase report for June/July 2003 is hereby accepted.”

CLOSED MEETING

Chairman Dr. Sprague announced that the meeting would adjourn into Close Session under the statues providing for such Closed Session at 9:12 p.m.

RECONVENE OPEN MEETING

Chairman Dr. Sprague reconvened the meeting into Open Session on Tuesday August 19, 2003 at 10:42 p.m.

32. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION

Trustee Conner moved to direct legal counsel to move forward according to instruction provided in executive session regarding the William Miller lawsuit. It was seconded by Trustee McClendon and unanimously approved by the Board.

SETTING OF NEXT MEETING DATE

A regular meeting of the Board of Trustees in scheduled for Tuesday, September 16, 2003, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 10:50 p.m.

Respectfully submitted:

Dr. Gene Sprague, Chairman

Alamo Community College District

Board of Trustees

Approved for submission to the Board:

Dr. J. Parker Chesson

Interim Chancellor

Prepared by:

Aurora M Medina

Board Liaison

CALL TO ORDER AND ROLL CALL