Minutes
Alamo Community College District
Regular Meeting of the Board of
Trustees
201 W.
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the meeting to order at
The
following trustees were present:
District 1 Luz Maria Prieto, Vice Chair
District 3 Vincent A. Lázaro
District 4 Marcelo S. Casillas
District 5 Jesse H. Gonzales
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 8 Gary Beitzel
District 9 James A. Rindfuss, Secretary
Trustee
Donald L. McClure was absent.
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that the notice of the Board
meeting had been duly posted at the
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INVOCATION
The invocation was given by Reverend Bert Clayton,
MEMORIAL
There were no memorials.
CITIZENS TO BE HEARD
There were no citizens to be heard.
PROGRAM HIGHLIGHTS/RECOGNITION
Palo Alto College President Dr. Guzman gave a brief
presentation on the student success programs.
Her presentation covered the following areas:
$
Academic
Instruction
$
Recruitment/Outreach
$
Retention
1.
DISCUSSION AND POSSIBLE APPOINTMENT OF
CHANCELLOR SEARCH COMMITTEE
Trustee Luz Maria Prieto, Chair of
the Chancellor Search Committee, announced that the four trustees who serve on
the committee had a telephone conference with the executive search firm to
begin the Chancellor search process.
Trustee Prieto informed the Board that the executive search firm will
make a presentation at the next regular board meeting. Trustee Prieto then announced the names of
the appointed committee members:
Trustee Committee Members
Luz Maria Prieto, District 1
Trustee Gary Beitzel, District 8
Trustee Marcelo S. Casillas,
District 4
Trustee James A. Rindfuss, District
9
Faculty Senate Members
Bill Richardson,
Tim Nealon, St. Philip=s College
Ismael Dovalina,
Dana Goodrich, Northwest Vista
College
Staff Members
Cynthia Price, San Antonio College
Mark Barnes, St. Philip=s College
Debra Morgan, Northwest Vista
College
Chairs Council
Alex Bernal
District Staff Council
Community Members
Tino Duran
Joe Krier
Robert Price
Mary Beth Williamson
Trustee James A. Rindfuss moved that
the list as read by Trustee Luz Maria Prieto be approved. Trustee Marcelo S. Casillas seconded the motion.
Chairman Dr. Sprague called for any
discussion. Trustee Jesse H. Gonzales
made a recommendation to appoint Ms. Debbie Hamilton to represent the Northeast
Campus and to substitute Dana Goodrich with the newly elected Faculty Senate
President at Northwest Vista College.
Dr. Jacqueline Claunch, Northwest Vista College President submitted the
name of Mr. Terry Goddard, the newly elected Faculty Senate President at
Northwest Vista College.
Chairman Dr. Sprague called for any
further discussion.
Trustee James A. Rindfuss responded
to Trustee Jesse H. Gonzales=s recommendation for representation at the Northeast Campus. He informed Trustee Gonzales that the
Northeast Campus is a joint venture partnership between St. Philip=s College and San Antonio College
and is not a college within itself.
Trustee James A. Rindfuss amended
his motion to accept the substitute name
as submitted by Dr. Claunch. Trustee
Jesse H. Gonzales seconded the amended motion and by unanimous vote of the
Board, motion carried.
2.
RESOLUTION CALLING FOR ADOPTION OF EVALUATION CRITERIA FOR
ACCD=S PARTICIPATION IN TAX INCREMENT
FINANCING (TIF) PROJECTS
Mr.
Trustee Charles J. Conner expressed
concern of the criteria on a proposed TIF being located within Loop 410 and
south of US Highway 90 as being extremely restrictive due to opportunities for
projects that he feels the ACCD will need to participate in the future. Trustee Conner suggested that the ACCD
prepare a Resolution to approach any future TIFs on an individual basis that
would allow us to be free of it should it not fit to our standards.
Trustee Vincent A. Lazaro asked Mr.
Zuniga to explain why the Board had previously received a recommendation
discouraging them from participation in any future TIFs. Mr. Zuniga reviewed the discussion on TIFs
held by the Board at a previous meeting.
Chairman Dr. Sprague asked Mr.
Zuniga what the average administrative cost is for each TIF. Mr. Zuniga informed Dr. Sprague that $50,000
is provided for administrative costs to be distributed among participating
taxing entities.
After further discussion, Trustee
James A. Rindfuss moved to refer this to both the Budget & Finance and Policy
and Long-Range Planning Committees and for the members of both committees to
come up with some guidelines, then have the Chairman refer this to legal
counsel to draft up a more acceptable plan for the Board to approve. Trustee Jesse H. Gonzales seconded the
motion.
Mr. Zuniga asked the Board for some
direction regarding TIF proposals that might be presented in January. Chairman Dr. Sprague informed Mr. Zuniga that
the TIF proposals could still be presented and the ACCD guidelines would be
shared during the presentation.
There being no further discussion,
Chairman Dr. Sprague called for the votes.
The votes are recorded as follows:
All in favor, none opposed, motion
carried.
3.
DISCUSSION AND POSSIBLE APPOINTMENT OF ACCD
REPRESENTATIVE FOR THE HOUSTON
STREET REDEVELOPMENT
TAX INCREMENT FINANCING (TIF)
PROJECT
Mr.
Trustee Jesse H. Gonzales moved to
appoint Trustee James A. Rindfuss to fill the vacant position.
Trustee Vincent A. Lazaro made the
motion for future vacancies and opportunities for trustees to be on TIF Boards
and the trustee whose district happens to embody that particular TIF area be
made to represent that particular TIF.
Trustee Marcelo S. Casillas seconded the motion.
Chairman Dr. Sprague asked Trustee
Vincent A. Lazaro to modify his motion to reflect representation on this
particular TIF project. Motion was
modified for the representative of the trustee district in which the Houston
Street project lies, to be the representative on the Houston Street project TIF
Board. Should the representing trustee
decline, the Chairman will appoint another trustee in the interim. Trustee James A. Rindfuss seconded the
modified motion. There being no further
discussion, Chairman Dr. Sprague called for the votes on the motion made by
Trustee Lazaro. The votes are recorded
as follows:
All in favor, none opposed motion
carried.
4.
UPDATE ON FACULTY RECRUITMENT
REQUEST PLANS BY COLLEGE
Ms. Theresa Fayette gave an update
of the faculty recruitment efforts for next fall. She informed the Board that she had met with
each of the college presidents to address their specific faculty recruitment
requirement needs.
No action was taken.
5.
APPROVAL OF THE MINUTES OF THE SPECIAL BOARD
MEETING OF DECEMBER 2, 2002
On motion of Trustee Jesse H.
Gonzales, seconded by Trustee Luz Maria Prieto and by majority vote of the
Board, the following minute order was adopted:
AThe minutes of the Special Board Meeting
of the Board of Trustees of the Alamo Community College District on December 2,
2002 is hereby approved.@
Trustees Vincent A. Lazaro, James A.
Rindfuss and Marcelo S. Casillas abstained.
6.
APPROVAL OF THE MINUTES OF THE SPECIAL BOARD
MEETING OF NOVEMBER 18, 2002
On motion of Trustee Jesse H.
Gonzales, seconded by Trustee Gary Beitzel and by unanimous vote of the Board,
the following minute order was adopted:
AThe minutes of the Special Board
Meeting of the Board of Trustees of the Alamo Community College District on
November 18, 2002 are hereby approved@.
7.
APPROVAL OF THE MINUTES OF THE SPECIAL BOARD
MEETING OF NOVEMBER 7, 2002
On motion of Trustee Gary Beitzel,
seconded by Trustee Jesse H. Gonzales, and by unanimous vote of the Board, the
following minute order was adopted with the following additions:
Add the following to Minute Order
#4:
Trustee Charles J. Conner asked if
there is any cost savings or cost increases between a full-time temporary
employee and a full-time employee with benefits:
Ms. Fayette responded no. She then explained the classification of a
regular employee and a temporary employee.
Trustee Jesse H. Gonzales asked if
there is any intention for the 8 employees in soft monies positions to become
permanent.
Ms. Fayette responded no. She then explained the classification of a
soft monies position and a hard monies position.
Add the following to Minute Order
#5:
Madam Vice Chairman asked Legal
Counsel if we could take action on this item as it is posted.
Legal Counsel responded no.
Madam Vice Chairman asked Legal
Counsel if we could put this on the next regular board meeting agenda to
officially approve as a memorandum of understanding.
Legal Counsel responded yes.
AThe minutes of the Special Board
Meeting of the Board of Trustees of the Alamo Community College District on
November 7, 2002 is hereby approved.@
8.
APPROVAL OF THE MINUTES OF OCTOBER 25 - 27, 2002
BOARD RETREAT
On motion of Trustee Gary Beitzel,
seconded by Trustee Luz Maria Prieto, and by majority vote of the Board, the
following minute order was adopted:
AThe minutes of the Board of Trustees
Board Retreat of the Alamo Community College District on October 25 - 27, 2002
are hereby approved.@
Trustees Jesse H. Gonzales and
Vincent A. Lazaro abstained.
9.
APPROVAL OF THE CONSENT AGENDA OF THE REGULAR
BOARD MEETING OF DECEMBER 10, 2002
Trustee Jesse H. Gonzales moved
approval with the exception of *10, *23, *24,
and *27 to be pulled for further discussion. Trustee Vincent A. Lazaro seconded the motion
and by unanimous vote of the Board, the following minute order was adopted:
AThe Consent Agenda for the Regular
Board Meeting of the Alamo Community College District Board of Trustees held on
December 10, 2002 is hereby approved.@
Agenda items include: *11, *12, *13, *15, *16, *20, *21,
*25 and *26.
* 11. ELECTION OF ADJUNCT CONTINUING EDUCATION
FACULTY
AElection of Adjunct Continuing
Education Faculty as submitted by the President of Palo Alto College and shown
on List No. 6, is hereby approved.
Employment of these persons is contingent upon the instructional needs
of the College.@
* 12. ELECTION OF ADJUNCT CONTINUING EDUCATION
FACULTY
AElection of Adjunct Continuing
Education Faculty as submitted by the President
of San Antonio College and shown on
List No. 6, is hereby approved.
Employment of these persons is contingent upon the instructional needs
of the College.@
*
13. ELECTION OF FULL-TIME FACULTY
AElection of full-time faculty for
the 2002-2003 academic year as submitted by the President of San Antonio
College and shown on List No. 6, is hereby approved.A
*
15. ELECTION OF ADJUNCT FACULTY IN
CONTINUING EDUCATION
AElection of Adjunct Continuing
Education Faculty as submitted by the President of St. Philip=s College and shown on List No. 3,
is hereby approved. Further Board action
will not be required for these persons to teach in the indicated areas. Employment of these persons is contingent
upon the instructional needs of the College.@
* 16. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND
NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY
COLLEGE DISTRICT
AThe Alamo Community College District
Board of Trustees hereby accepts the non-governmental gifts and grants made to
the Alamo Community College District as shown on the attached report for the
period of November 1, 2002 through November 30, 2002.@
* 20. MONTHLY REPORT ON STATUS OF $25 MILLION
REVENUE BOND
AFunding, Expenditures, Commitments,
and Available Balances.@
*
21. APPROVAL AND RATIFICATION OF BUDGET
TRANSFERS
AND AMENDMENTS
ABudget amendments as they appear on
the Budget Amendments Report submitted to the Board of Trustees are hereby
approved.@
*
25. ACTION ON BIDS FOR ANNUAL CONTRACT
FOR WATER
TREATMENT SERVICES AND CHEMICALS FOR THE
ACCD
FACILITIES DEPARTMENT (BID NO. 03M-008)
ABased on bids received October 31,
2002, the contract is awarded to SWE, Inc., submitting the lowest bid of
$44,991.53 based on estimated usage for Water Treatment Services and Chemicals
for a period of one year (beginning January 1, 2003), with an option to extend
for three (3) additional one-year terms, (Bid #03M-008).@
*
26. ACTION ON BIDS FOR ANNUAL CONTRACT
FOR PRINTING
OF CLASS
SCHEDULES, BID NO. 03A-003
ABased on bids received October 3,
2002, the contract is awarded to Liberty Press of Springville, Utah, submitting
the lowest bid based on estimated annual usage ($198,382) for Printing of Class
Schedules for a period of one year (beginning January 1, 2003), with an option
to extend for three (3) additional one-year terms, (Bid No. 03M-003).@
10.
ELECTION OF ADJUNCT FACULTY AT THE COLLEGES OF THE ACCD
Trustee Jesse H. Gonzales asked if
it was appropriate for Dr. Anna Guzman to be teaching three classes while
serving as President of Palo Alto College.
Dr. Guzman responded yes. She informed the Board that she is qualified
to teach in the three subject areas and is not paid more to do this.
On motion of Trustee Jesse H.
Gonzales, seconded by Trustee Marcelo S. Casillas and by unanimous vote of the
Board, the following minute order was adopted:
AElection of adjunct faculty as submitted by the college
Presidents and shown on List No. 4 for the 2002-2003 year is hereby
approved. Further Board action will not
be required for these persons to teach in the indicated disciplines. Employment of these persons is contingent
upon the instructional needs of the College.@
14.
ELECTION OF FULL-TIME FACULTY
On motion of Trustee Jesse H.
Gonzales, seconded by Trustee Gary Beitzel and by unanimous vote of the Board,
the following minute order was adopted:
AElection of full-time faculty for
the 2002-2003 academic year as submitted by the President of San Antonio
College and shown on List No. 7, is hereby approved. The College is also requesting two FTE=s to cover these positions. Funding is available in the college budget.@
17.
UPDATE AND POSSIBLE APPROVAL FOR ENERGY COST REDUCTION
MEASURES (ECRMs) PROJECTS -
INTERAGENCY AGREEMENT
WITH TEXAS EXPERIMENTAL ENGINEERING
STATION (TEES),
TEXAS A & M UNIVERSITY, ENERGY
SYSTEMS LABORATORY
Mr. Val Santos informed the Board
that Dr. Dan Turner with Texas A & M University Energy Assistance Lab was
here tonight to provide an update on the first presentation that was made to
the Board last year regarding energy cost reduction measures. Mr. Santos also informed the Board that the
first presentation consisted of information that was based on a preliminary
energy audit.
Mr. Santos stated that since the
first presentation, specifications have been drawn and a detailed energy audit
with a detailed cost estimate has been completed. Mr. Santos also stated that there will be a
separate agenda item presented tonight to provide funding for these energy cost
reduction measures.
Dr. Turner reported on the progress
of the work since the first presentation was made to the Board. He stated the commissioning work that was
done by the TEES is approximately 20 to 25% complete.
Trustee James A. Rindfuss asked if
any other professionals would be needed to oversee the projects. Dr. Turner informed Trustee Rindfuss that
TEES would provide the project management oversight.
Trustee Jesse H. Gonzales asked who
would monitor the savings.
Dr. Turner informed Trustee Gonzales
that the energy systems side would provide the actual monitoring.
Trustee Jesse H. Gonzales asked if
there was anything here tonight for Board approval that the Board had
previously approved to be replaced such as Minute Order #23, the cooling tower
project.
Mr. Santos informed Trustee Gonzales
that no previously replaced work is being duplicated for replacement. He stated that the cooling tower project at
Palo Alto College coming before the Board tonight for approval was part of the
original construction.
Trustee Jesse H. Gonzales asked Mr.
Santos if it would save the District money to combine Minute Order #23, the
cooling tower project, with this project.
Mr. Santos informed Trustee Gonzales
that they could not be combined because the cooling tower project does not have
the same type of pay back period as this project does.
Trustee Jesse H. Gonzales asked Mr.
Santos if Minute Order #24 has the same explanation as Minute Order #23.
Mr. Santos responded no. He explained that Minute Order #24, the
supplementary air conditioning project, is needed due to the many computers
that are now being used by students in those classrooms.
Trustee Jesse H. Gonzales asked what
does Continuous Commissioning, SAC means under Minute Order #17, Table 1.
Dr. Turner informed Trustee Gonzales
that it is a process that has been developed and service marked by the energy
systems side of Texas A & M University, that involves building, tuning,
fine tuning and the optimization of building systems.
On motion of Trustee Jesse H.
Gonzales, seconded by Trustee Gary Beitzel and by unanimous vote of the Board,
the following minute order was adopted:
AThe Board of Trustees approves the
Energy Cost Reduction Measures (ECRMs) projects with a cost not to exceed
$3,076,207, and $140,000 for deferred maintenance from the Preventative
Maintenance Program funds. Funding
source for the ECRMs will be as determined by the Board in a separate agenda
item.@
18.
FINANCIAL ADVISOR=S PRESENTATION OF RESULTS ON THE
REFUNDING OF THE ALAMO COMMUNITY
COLLEGE DISTRICT GENERAL
OBLIGATION REFUNDING BONDS, SERIES
2002-A
Mr. Jorge Rodriguez with Coastal
Securities reviewed with the Board that on November 18th the Board
authorized execution of an advanced refunding transaction for savings. Mr. Rodriguez stated that on December 3rd
the bonds were entered into the market for sale and Interim Chancellor
Dr. Martinez executed the bond purchase contracts on December 5th. Mr. Rodriguez stated that he anticipates
closing that transaction and actual delivering proceeds of that sale on
December 19th.
Mr. Rodriguez presented the results
of the sale of the refunding bonds to the Board.
No action was taken.
19.
FINANCIAL REPORTS
Mr. Carlos Ramirez, Director of
Finance and Accounting, presented the following financial reports to the Board:
1. Investments
Portfolio Summary BalancesBThis report is a summary of all financial investment securities held by
the District as of 10-31-02. It also
contains information regarding yields on our investments and collateral for our
bank deposits.
2.
Statement of
Income and Expenditures (Budget vs Actual)BThis
report shows revenues, expenditures and encumbrances compared against the
approved budget for the District.
3.
Comparison of
Year-to-Date Actual BalancesBThis report
shows the amounts of actual increase or decrease of revenues and expenditures
for Fiscal Year 2002-2003 and 2001-2002.
This report also shows the current year budgets and actuals compared
against those of the same month in the previous year.
On motion of Trustee Jesse H. Gonzales, seconded by
Trustee James A. Rindfuss and by unanimous vote of the Board, the following
minute order was adopted:
AThese financial reports are hereby accepted as
presented.@
22.
DISCUSSION AND ACTION ON FUNDING
ENERGY CONSERVATION MEASURES
Mr. Carlos Ramirez informed the
Board that this proposed minute order was part of the funding project for
Minute Order #17.
Mr. Ramirez reviewed the lease
purchase proposal to the Board.
On motion of Trustee Gary Beitzel,
seconded by Trustee Marcelo S. Casillas and by unanimous vote of the Board, the
following minute order was adopted:
AThe Bank One=s Lease Purchase Proposal offering a
lease rate of 3.84% for a period of seven years with annual payments of
approximately $501,862 to be repaid with the energy savings resulting from the
implementation of energy cost reduction measures recommended by TEES in the
amount of $3,076,207 is hereby accepted.@
Trustee Jesse H. Gonzales moved
approval of Minute Orders #23 and #24 with one motion. Trustee Gary Beitzel seconded the motion and
by unanimous vote of the Board the following minute orders were adopted:
23.
ACTION ON BIDS FOR REPLACEMENT OF COOLING TOWER #1,
PALO ALTO COLLEGE FOR THE ACCD
FACILITIES DEPARTMENT
(BID NO 03M-012)
ABased on bids received October 17,
2002, the contract is awarded to York International of San Antonio, Texas,
submitting the low base bid in the amount of $78,874.00 for Replacement of
Cooling Tower #1, Palo Alto College for the ACCD Facilities Department. A 5% contingency ($3,944.00) is approved for this
project.@
24.
ACTION ON BIDS FOR SUPPLEMENTARY AIR CONDITIONING FOR
BUSINESS INDUSTRY CENTER, SAN
ANTONIO COLLEGE FOR
THE ACCD FACILITIES DEPARTMENT (BID
NO. 02M-131)
ABased on bids received November 21,
2002, the contract is awarded to Air Stream General Construction, Inc. of San
Antonio, Texas, submitting the low based bid in the amount of $44,990.00 for
Supplementary Air Conditioning for Business Industry Center, San Antonio
College for the ACCD Facilities Department.
A 5% contingency ($2,249.00) is approved for this project.@
27. MONTHLY REPORT ON COOPERATIVE PURCHASES
IN EXCESS OF $25,000.00
Trustee Jesse H. Gonzales asked
where the faculty work stations purchased under Computer Services for ACCD were
going to be used.
Interim Chancellor Dr. Martinez
informed Trustee Gonzales that they were going to be used at all the colleges.
On motion of Trustee Jesse H.
Gonzales, seconded by Trustee Vincent A. Lazaro and by unanimous vote of the
Board, the following minute order was adopted:
AThe cooperative purchase report for
October/November 2002 is hereby accepted.@
CLOSED SESSION
Chairman Dr. Sprague announced that
the meeting would adjourn into Closed Session under the statues providing for
such Closed Session at 9:05 p.m.
RECONVENED INTO OPEN MEETING
Chairman Dr. Gene Sprague reconvened
the meeting into Open Session at 10:05 p.m.
The Board took the following action:
Trustee James A. Rindfuss moved that
we direct our Legal Counsel to draft a contract for our Internal Auditor that
would provide his employment date to go through August 31, 2004, subject to the
provisions that were discussed in Closed Session. Trustee Jesse H. Gonzales seconded the motion
and by unanimous vote of the Board, motion carried.
SETTING OF NEXT MEETING DATE
A regular meeting of the Board of
Trustees is scheduled for Tuesday, January 21, 2003 at the George E.
Killen Community Education & Service Center at 201 W. Sheridan.
ADJOURNMENT
There being no further business, the
meeting was adjourned 10:10 p.m.
Respectfully submitted:
Dr. Gene Sprague, Chairman
Alamo Community College District
Board of Trustees
Approved for submission to the
Board: