Minutes
Alamo Community College District
Regular Meeting of the Board of
Trustees
201 W.
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the
meeting to order at
The following Board members were
present:
District 1 Luz Maria Prieto, Vice Chair
District 3 Vincent A. Lázaro
District 4 Marcelo S. Casillas
District 5 Jesse H. Gonzales
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 8 Gary Beitzel
District 9 James A. Rindfuss, Secretary
The following Board member was
absent:
District 2 Donald L. McClure
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that
the notice of the Board meeting had been duly posted at the District Office
Building, Northwest Vista College, San Antonio College, St. Philip's College
and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen
Community Education & Service Center fulfilling the requirements of the
statutes as set forth.
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- - - - - - - - - - - - -
INVOCATION
The invocation was given by Dr.
Eduardo Conrado, Director of International Programs, Killen, CESC.
MEMORIALS
A moment of silence was observed for
the following individuals:
Clinton Murphy
Retiree
Associate Professor
Engineering Graphics Department
San Antonio College
Date of Demise: January 2, 2003
Hallie Jones
Retiree
Learning Resources Technician II
San Antonio College
Date of Demise: January 14, 2003
RECOGNITION OF SPECIAL GUESTS,
FACULTY AND STAFF
The District-wide Employee of the
Month for January 2003 is Mr. Alex Lopez, Building Attendant I, Facilities
Department, Palo Alto College.
The District-wide Employee of the
Month for February 2003 is Mr. Craig Coroneos, Public Relations Web Developer,
Department of Community Affairs and Governmental/Public Relations, Killen,
CESC.
CITIZENS TO BE HEARD
The following citizens spoke under
citizens to be heard:
Trustee Jesse H. Gonzales expressed
his gratitude for rehiring an ACCD employee who
was terminated and for the opportunity given to all citizens who speak
under citizens to be heard.
Mr. Derrick Patten spoke regarding
how he felt he was wrongfully terminated from his position as Deputy Chief for
the ACCD, a position he held for over 12 years.
Ms. Rosa Rosales, on behalf of the
League of United Latin American Citizens (LULAC), spoke regarding job
description procedures, the grievance process and the minimum wage at
ACCD. Ms. Rosales asked the Board to
adhere to job description procedures and the grievance process and to consider
making changes to policy relating to these disciplines.
PROGRAM HIGHLIGHTS/RECOGNITIONS
Dr. Johnnie Rosenauer, Business Department
Instructor, San Antonio College, informed the Board that scholarships totaling
$140,000 will be awarded to approximately 700 high school seniors at the 2003
Young Women=s/Young Men=s Conference at San Antonio College
on February 22, 2003 at the McAllister Auditorium, making this the largest
amount awarded since the conference began in 1984.
1.
DISCUSSION AND POSSIBLE ACTION FOR ACCD PARTICIPATION IN
THE RETAMA PROPERTY TAX INCREMENT
REINVESTMENT ZONE
The Mayor of the city of Selma, Mr.
Jim Parma, introduced Mr. Lance Elliott, the consultant, who explained the
costs and the length of time involved for this project.
Discussion ensued regarding whether
or not to participate in this project.
Trustee James Rindfuss moved that we
participate to the extent of 50%.
Trustee Jesse Gonzales seconded the motion.
Trustee Vincent Lazaro made a
substitute motion that the ACCD Board of Trustees not act on this particular
TIF until such time that we have a policy in effect which will guide our
decision making process more particularly.
Trustee Charles Conner seconded the motion.
Trustee James Rindfuss restated his
original motion that we participate to the extent of 50%, on the condition that the city of Selma
include representation from an ACCD Board member, add an overpass and provide
the drainage work.
Mr. Armstrong reviewed the
recommendation previously approved by the Board to have the Budget &
Finance and Policy and Long-Range Planning Committees develop some guidelines
and have Legal Counsel draft a plan for the Board to approve, before approving
any future TIFs.
Chairman Dr. Sprague called for the
votes on the substitute motion to signify by raising their right hand and by
majority vote of the Board, substitute motion passed.
Trustees James Rindfuss and Jesse
Gonzales opposed.
2.
DELEGATION OF AUTHORITY TO NEGOTIATE AND EXECUTE THE ANNUAL RENEWAL OF
THE INTERLOCAL AGREEMENT RELATED TO THE UTILITY
ESCROW SETTLEMENT WITH THE CITY OF
SAN ANTONIO
Ms. Jo-B Tucker, Director of
Workforce Development, reviewed the changes that were made to the agreement.
On motion of Trustee James Rindfuss,
seconded by Trustee Jesse Gonzales and by unanimous vote of the Board, the
following minute order was adopted:
AThe Alamo Community College District
Board of Trustees authorizes the Interim Chancellor or his designee to finalize
the negotiation and execution of the second annual renewal of the Interlocal
Agreement related to the utility escrow settlement.@
3.
DISCUSSION AND POSSIBLE AUTHORIZATION TO MODIFY
FACULTY SALARY SCHEDULE
Mr. Bill Richardson, Faculty Senate
Chair, San Antonio College, representing the Faculty Senates of the colleges of
the ACCD, explained the proposed modifications to the faculty salary schedule
and asked that the following change be instituted for the 2003-2004 fiscal year
and in the succeeding years:
AThe salaries of those who have
reached the last cell in each class of the Faculty Salary Schedule shall be
increased this year and in succeeding years by the same percentage as the cell
immediately above it.@
Ms. Fayette, Director of Human
Resources, agreed with the proposed changes.
Discussion ensued regarding whether or not to approve the changes and to
perhaps include these changes in next year=s budget.
Trustee James Rindfuss moved that we
adjust the faculty pay scale for the last increment in that scale to reflect
whatever increase the increment right above it gets in dollars so that the last
increment gets the same amount of dollars.
Trustee Jesse Gonzales seconded the motion.
Trustee Gary Beitzel asked who came
up with the faculty scale range. Mr.
Richardson informed Trustee Beitzel that Human Resources generated it.
Chairman Dr. Sprague called for the
votes on the motion to signify by raising their right hand. The votes are recorded as follows:
Luz
Prieto Opposed
Vincent
Lázaro Opposed
Marcelo
Casillas Opposed
Jesse
Gonzales In favor
Dr.
Gene Sprague Opposed
Charles
J. Conner In favor
Gary
Beitzel In
favor
James
Rindfuss In favor
Motion failed.
Trustee Charles Conner made a
substitute motion to have Human Resources analyze this schedule and all other
issues of equity within the entire system and come back with a report for the
Board to review. Trustee Gary Beitzel
seconded the substitute motion.
Chairman Dr. Sprague called for the
votes on the substitute motion to signify by raising their right hand. The votes are recorded as follows:
Luz
Prieto In
favor
Vincent
Lázaro In favor
Marcelo
Casillas In favor
Jesse
Gonzales Opposed
Dr.
Gene Sprague In favor
Charles
J. Conner In favor
Gary
Beitzel In
favor
James
Rindfuss Opposed
Substitute motion passed.
4.
APPROVAL OF THE MINUTES OF THE REGULAR BOARD
MEETING OF NOVEMBER 19, 2002
On motion of Trustee James Rindfuss,
seconded by Trustee Jesse Gonzales and by unanimous vote of the Board, the
following minute order was adopted:
AThe minutes of the Regular Board
Meeting of the Board of Trustees of the Alamo Community College District held
on November 19, 2002 are hereby approved.@
5.
APPROVAL OF THE CONSENT AGENDA OF THE REGULAR
BOARD MEETING OF FEBRUARY 18, 2003
On motion of Trustee Jesse Gonzales,
seconded by Trustee Vincent Lazaro and by unanimous vote of the Board, the
following minute order was adopted:
AThe Consent Agenda for the Regular
Board Meeting of the Alamo Community College District Board of Trustees held on
February 18, 2003 is hereby approved.@
Agenda items include: *6, *7, *9, *11, *13, *15, *16, *19,
*20 and *21.
*
6. ELECTION OF ADJUNCT FACULTY AT
THE COLLEGES OF THE ACCD
AElection of adjunct faculty as
submitted by the college Presidents and shown on List No. 6 for the 2002-2003
year is hereby approved. Further Board
action will not be required for these persons to teach in the indicated disciplines. Employment of these persons is contingent
upon the instructional needs of the College.@
*
7. ELECTION OF ADJUNCT CONTINUING
EDUCATION FACULTY
AT NORTHWEST VISTA COLLEGE
AElection of Adjunct Continuing
Education Faculty as submitted by the President
of Northwest Vista College and shown
on List No. 4, is hereby approved.
Employment of these persons is contingent upon the instructional needs
of the College.@
* 9. ELECTION OF ADJUNCT CONTINUING EDUCATION
FACULTY
AT PALO ALTO COLLEGE
AElection of Adjunct Continuing
Education Faculty as submitted by the President
of Palo Alto College and shown on
List No. 6, is hereby approved.
Employment of these persons is contingent upon the instructional needs
of the College.@
* 11. ELECTION OF ADJUNCT CONTINUING EDUCATION
FACULTY
AT SAN ANTONIO COLLEGE
AElection of Adjunct Continuing
Education Faculty as submitted by the President
of San Antonio College and shown on
List No. 8, is hereby approved.
Employment of these persons is contingent upon the instructional needs
of the College.@
* 13. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND
NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY
COLLEGE DISTRICT
AThe Alamo Community College District
Board of Trustees hereby accepts the non-governmental gifts and grants made to
the Alamo Community College District as shown on the attached report for the
period of January 1, 2003 through January 31, 2003.@
27.
MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND
AFunding, Expenditures, Commitments,
and Available Balances.@
*
28. APPROVAL AND RATIFICATION OF BUDGET
TRANSFERS
AND AMENDMENTS
ABudget amendments as they appear on
the Budget Amendments Report submitted to the Board of Trustees are hereby
approved.@
* 19.
ACTION ON BIDS FOR PURCHASE OF ELECTRIC DISCHARGE
MACHINE
(EDM) FOR THE MANUFACTURING AND ENGINEERING
TECHNOLOGY
DEPARTMENT, SOUTHWEST CAMPUS,
ST.
PHILIP=S COLLEGE (BID NO. 03A-041)
ABased on bids received January 9,
2003, the contract is awarded to TOOL TECH of San Antonio, Texas, submitting
the low bid of $31,995.00 for the Purchase of an Electric Discharge Machine
(EDM) for the Manufacturing and Engineering Technology Department, Southwest
Campus (Bid No. 03A-041).@
*
20. ACTION ON BIDS FOR PURCHASE OF
COMPUTER NUMERICALLY
CONTROLLED
(CNC) MILL AND LATHE SIMULATORS FOR THE
MANUFACTURING
AND ENGINEERING TECHNOLOGY DEPARTMENT,
SOUTHWEST
CAMPUS, ST. PHILIP=S COLLEGE (BID NO. 03A-034)
ABased on bids received January 16,
2003, the contract is awarded to Haas Factory Outlet, a Division of Champions
Machine Tool of Spring, Texas, submitting the low bid of $33,950.00 for the
purchase of five (5) Computer Numerically controlled (CNC) Mill Manufacturing
and Engineering Technology Department, Southwest Campus, St. Philip=s College (Bid No. 03A-034).@
*
21. MONTHLY REPORT ON COOPERATIVE PURCHASES
IN EXCESS
OF $25,000
AThe cooperative purchase report for
December 2002/January 2003 is hereby accepted.@
8. APPROVAL OF LAB FEE INCREASE
PALO ALTO
COLLEGE
Dr. Guzman, President of Palo Alto
College, informed the Board that the addition of new programs and the increase
in costs for materials made it necessary to make changes to the following lab
fees. If approved, these fees will be
implemented in the summer 2003 schedule:
|
Course Number |
Course Title |
Lab Fee |
|
HALT 1301 |
Principles of Horticulture |
$24.00 |
|
HALT 1331 |
Woody Plant Materials |
$24.00 |
|
HALT 2314 |
Plant Propagation |
$24.00 |
|
HALT 2323 |
Horticulture Pest Control |
$24.00 |
|
CETT 1208 |
DC-AC Circuits |
$24.00 |
|
CETT 1325 |
Digital Fundamentals |
$24.00 |
|
HALT 1346 |
Specialized Turfgrass Mgmt. |
$24.00 |
|
HALT 2318 |
Soil Fertility & Fertilizers |
$24.00 |
On motion of Trustee James Rindfuss,
seconded by Trustee Vincent Lazaro and by unanimous vote of the Board, the
following minute order was adopted:
AApproval of the lab fees for the
program courses referenced in the above chart are hereby accepted as published.@
10.
GRANTING OF TITLE OF EMERITUS STATUS
SAN ANTONIO COLLEGE
Dr. Zeigler, President of San
Antonio College, informed the Board that Mr. James Perkins has made outstanding
contributions to San Antonio College through his 30 years of teaching and
service. Dr. Zeigler indicated that Mr.
Perkins retired two years ago and was one of the first faculty members to
develop an internet course. In view of
Mr. Perkins achievements, Dr. Zeigler
recommended adoption of the following minute order:
AIn recognition of his long and
distinguished service to San Antonio College, the title of Professor Emeritus,
Political Science Department, be conferred upon James Perkins, and he is granted
all rights and privileges of this title effective August 10, 2002.@
Trustee James Rindfuss moved
approval of the minute order, Trustee Jesse Gonzales seconded and by unanimous
vote of the Board, the minute order was adopted.
12.
QUALITY MANAGEMENT TRAINING COURSES FOR BUSINESS AND
INDUSTRY EMPLOYERS, ST. PHILIP=S COLLEGE, SAN ANTONIO, TEXAS
(RFP NO. 03A-038)
Dr. Runnels, President of St. Philip=s College, informed the Board that
some of our industry partners have requested that St. Philip=s College provide various quality
management and process control training programs that are currently not offered
locally. Dr. Runnels stated that in
order to respond to the demand for high performance repair and manufacturing
quality management programs, St. Philip=s College released a Request for Proposals. Dr. Runnels indicated that some of St. Philip=s College= faculty will train in the Total
Qualify Management Programs and obtain certification over a two-year period at
no cost to the District. Based on the two
RFPs that were received, Dr. Runnels recommended adoption of the following
minute order:
AThe Board of Trustees awards the
Quality Management Workforce Training contract to the Texas Manufacturing
Assistance Center (TMAC)-Southwest Research Institute in San Antonio,
Texas. This contract will be for a
period of one year, with an option to extend one additional year.@
Trustee Gary Beitzel moved approval
of the minute order, Trustee Vincent Lazaro seconded and by unanimous vote of
the Board, the minute order was adopted.
14.
FINANCIAL REPORTS
Mr. Carlos Ramirez, Director of
Finance and Accounting, presented the following financial reports to the Board:
1. Investments
Portfolio Summary BalancesBThis report is a summary of all financial investment securities held by
the District as of 12-31-02. It also
contains information regarding yields on our investments and collateral for our
bank deposits.
2.
Statement of
Income and Expenditures (Budget vs Actual)BThis
report shows revenues, expenditures and encumbrances compared against the
approved budget for the District.
3.
Comparison of
Year-to-Date Actual BalancesBThis report
shows the amounts of actual increase or decrease of revenues and expenditures
for Fiscal Year 2002-2003 and 2001-2002.
This report also shows the current year budgets and actuals compared
against those of the same month in the previous year.
On motion of Trustee Charles Conner, seconded by
Trustee Gary Beitzel and by unanimous vote of the board, the following minute
order was adopted:
AThese financial reports are hereby accepted as
presented.@
17.
REALLOCATION OF ADVANCED TECHNOLOGY CENTER
CONSTRUCTION COSTS AND AN INCREASE
IN THE FACILITIES BUDGET
Mr. Carlos Ramirez, Director of
Finance and Accounting informed the Board that the expenses incurred by the
Facilities department and the work performed by Facilities department personnel
in fiscal year 2002 were to renovate the Advanced Technology Center Bldg.
210. Mr. Ramirez explained that the costs
totaling $106,362 were charged against our regular general fund accounts prior
to August 31, 2002. Mr. Ramirez
indicated that these costs were later documented and discussed with the City of
San Antonio (COSA) to ensure that they could be charged to the City Public
Service Board (CPSB) Construction
Fund. Mr. Ramirez also indicated that
the COSA and the ACCD jointly manage the funds and their approval was necessary
since the costs are being reported after being incurred.
Mr. Ramirez informed the Board that
the COSA responded favorably and our Facilities department asked that the funds
be made available from the fund balance to offset the Bldg. 210 operating
expenses that were not previously included in the fiscal year 2003 budget. In view of this, Mr. Ramirez recommended
adoption of the following minute order:
AThe transfer of $106,362 from the
funds designated as the City of San Antonio Renovation to the Facilities= fund for building and grounds
maintenance $19,600, housekeeping $22,000, and utilities $64,762 is approved.@
On motion of Trustee James Rindfuss,
seconded by Trustee Jesse Gonzales and by unanimous vote of the Board, the
minute order was adopted.
18.
DISCUSSION AND POSSIBLE AUTHORIZATION TO SOLICIT RFPs
FOR THE SERVICES OF A FINANCIAL
ADVISOR
This agenda item was moved into
Closed Session.
CLOSED SESSION
Chairman Dr. Sprague announced that
the meeting would adjourn into Closed Session under the statues providing for
such Closed Session at 9:26 p.m.
RECONVENED INTO OPEN MEETING
Chairman Dr. Sprague reconvened the
meeting into Open Session on Wednesday, February 19, 2003 at 1:58 a.m.
The Board took the following action:
18.
DISCUSSION AND POSSIBLE AUTHORIZATION TO SOLICIT RFPs
FOR THE SERVICES OF A FINANCIAL
ADVISOR
Trustee Rindfuss moved that we have
our Purchasing department advertise for a Request for Proposals for a Financial
Consultant. Trustee Marcelo Casillas
seconded and by unanimous vote of the Board, motion carried.
HEAR THE LEVEL IV GRIEVANCE OF
DERRICK PATTEN
Trustee Vincent Lazaro moved that
the Board institute a four month suspension with reinstatement of the affected
employee with back pay up to the remainder of the time from four months from
that suspended date of September 5, 2002 to the present. Trustee Marcelo Casillas seconded and by
unanimous vote of the Board, motion carried.
CONTINUE HEARING THE LEVEL IV
GRIEVANCE
OF CONCEPCION MARTINEZ
Trustee Jesse Gonzales moved that
the Board reverse the decision of the Level III panel.
Motion failed.
SETTING OF NEXT MEETING DATE
A regular meeting of the Board of
Trustees is scheduled for Tuesday, March 18, 2003 at the George E.
Killen Community Education & Service Center, 101 Community Meeting Room at
201 W. Sheridan.
ADJOURNMENT
There being no further business, the
meeting was adjourned on Wednesday, February 19, 2003 at 2:02 a.m.
Respectfully submitted:
Dr. Gene Sprague, Chairman
Alamo Community College District
Board of Trustees
Approved for submission to the
Board:
Dr. Ernest A. Martinez
Interim Chancellor