Minutes
Alamo Community College District
Regular Meeting of the Board of
Trustees
201 W.
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the meeting to order at
The
following trustees were present:
District 1 Luz Maria Prieto, Vice Chair
District 2 Donald L. McClure
District 3 Vincent A. Lázaro
District 4 Marcelo S. Casillas
District 5 Jesse H. Gonzales
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 8 Gary Beitzel
District 9 James A. Rindfuss, Secretary
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that the notice of the Board
meeting had been duly posted at the District Office Building, Northwest Vista
College, San Antonio College, St. Philip's College and at Southwest Campus,
Palo Alto College, and the ACCD George E. Killen Community Education &
Service Center fulfilling the requirements of the statutes as set forth.
-
- - - - - - - - - - - - -
INVOCATION
The invocation was given by Julius Gordon, Jr., Director of
Student Activities, St. Philip=s College.
MEMORIAL
A moment of silence was observed for the following individuals:
Oscar Roel
Retiree
Building Attendant
District Facilities Department
Date of Demise: November 6, 2002
Mary Alice Viesca
Retiree
Associate Professor
Counseling Department
San Antonio College
Date of Demise: November 14, 2002
Rodolfo Ibarra
Apprentice HVAC Mechanic
District Facilities Department
Date of Demise: December 23, 2002
Jim Premont
Retiree
Groundskeeper
District Facilities Department
Date of Demise: December 25, 2002
CITIZENS TO BE HEARD
Trustee Jesse H. Gonzales spoke in support for the need of
equality and justice.
Mr. Abraham Emerson spoke in support of Mr. Howard T.
Crowell, Jr.
The following citizens spoke in support of the Student
Leadership Institute, Washington, D.C. trip:
Shelly Mormon
Lara Hernandez
Fidell Salinas
Tyrone Freeman
Christina Montoya
Ignacio Salinas
Kerby Prewett
Diane Gaither
Eve Huizar
Shelly Friend
Mr. Dub Smothers spoke in support of the Advanced
Technologies Program, ATC Center, Kelly USA and its program Coordinator, Mr.
Gregg Brady.
Mr. Nick Pena spoke on behalf of the League of United Latin
American Citizens (LULAC) and asked the Chair of the Chancellor Search
Committee to appoint some of the LULAC members to serve on the Chancellor
Search Committee.
Ms. Rosa Rosales spoke on behalf of the LULAC and in support
of Ms. Angela Campos. Ms. Rosales read a
letter she wrote to the Board aloud and asked the Board to reinstate Ms.
Campos.
Mr. Thad Harkins spoke regarding the Level IV Grievance of
Ms. Concepcion Martinez coming before the Board tonight in Closed Session. He informed the Board that he would be
available to confer with them and Legal Counsel on any matter regarding Ms.
Martinez and he thanked the Board for allowing employees to grieve their
concerns.
Ms. Mary Halfmann spoke on how she was treated by her peers
at St. Philip=s College and why she felt she was
wrongfully terminated.
Mr. Leon Hernandez spoke on behalf of the LULAC and
expressed concern that the Board did not allow Dr. Ernest A. Martinez to apply
for the permanent Chancellor position when he was appointed to serve as the
Interim Chancellor. He also asked the
Board to appoint some of the LULAC members to serve on the Chancellor Search
Committee.
PROGRAM HIGHLIGHTS/RECOGNITION
Ms. Emma Mendiola gave a brief presentation on the student
success initiatives for San Antonio College.
Her presentation covered the following areas:
$
Graduation
Plus Project
$
Supplemental
Instruction
$
Learning
Communities Project
$
Faculty
Instruction in Alternative Learning Techniques
$
Computer
Literacy Web Based Learning Center
$
Service
Learning
$
Strategies
for Success
$
Endowment
1.
INTRODUCTION OF ISAACSON MILLER
CONSULTANTS FOR THE CHANCELLOR SEARCH
COMMITTEE
Chairman Dr. Sprague introduced the
consultants with Isaacson Miller, Mr. David Bellshaw and Ms. Michelle
Cruz-Williams.
Mr. David Bellshaw explained their
role in the Chancellor search and Ms. Michelle Cruz-Williams announced that she
would welcome any comments and recommendations from the Board and the
constituencies.
2.
UPDATE ON THE POLICY AND LONG-RANGE PLANNING COMMITTEE
Trustee Vincent A. Lazaro, Chair of
the Policy and Long-Range Planning Committee, reviewed the discussion and recommendations that were
made by the committee prior to this meeting.
Trustee Lazaro also informed the Board that Ms. Mary Nell Bressell has
developed a Charter to bring some of the policies and procedures up to date.
3.
POSSIBLE ACCEPTANCE OF POLICY CODE REVISIONS
(LEGAL) AND (EXHIBITS)
On motion of Trustee James A.
Rindfuss, seconded by Trustee Vincent A. Lazaro and by unanimous vote of the
Board, the following minute order was adopted:
ABased upon the recommendation of the
Policy and Long-Range Planning Committee, the Board hereby accepts TASB Legal
policies and Exhibits through update 16 for inclusion in the District=s administrative Policy Manual with
the following additions and changes:
1)
BGA(Exhibit) add Exhibit E Northwest Vista College and current
organization charts.
2) DDC(Legal) change the words >College President= in the first sentence of the second paragraph to >Chancellor=.@
4.
ACCD STUDENT LEADERSHIP INSTITUTE WASHINGTON D.C., EXPERIENCE
AThe Alamo Community College District
Board of Trustees approves the expenditure of approximately $39,700 for the
Washington D.C. Experience as part of the ACCD Student Leadership Institute.@
Interim Chancellor Dr. Ernest A.
Martinez explained the leadership training Washington D.C. trip experience to
the Board. Dr. Martinez also informed
the Board which funds would be used for this trip experience.
Trustee James A. Rindfuss moved to
amend the minute order to read:
AThe Alamo Community College District
Board of Trustees approves the expenditure of approximately $49,700 for the
Washington D.C. Experience as part of the ACCD Student Leadership Institute,
funds to be allocated from the present budget of the Student Leadership
Institute under Dr. Silva=s budget of $39,700 and an
additional $10,000 to be allocated from the Chancellor=s budget.@
Trustee Jesse H. Gonzales seconded
the amended motion.
Trustee Luz Maria Prieto asked the
students to address the Board about their trip experience upon their
return. She also welcomed any comments
and suggestions from the students on the Chancellor Search process.
Trustee Jesse H. Gonzales thanked
the students for speaking under citizens to be heard.
Trustee Gary Beitzel suggested that
funding for this program be included in the budget to ensure availability of
funds, if the program is intended to continue.
There being no further discussion,
Chairman Dr. Sprague called for the votes.
The votes are recorded as follows:
All in favor, none opposed, motion
carried.
5.
APPROVAL OF THE MINUTES OF THE REGULAR BOARD
MEETING OF NOVEMBER 19, 2002
Trustee Gary Beitzel made the
following corrections:
Agenda Item #24: Trustee Vincent A. Lazaro seconded the motion
to table this agenda item
into Closed Session.
Agenda Item #26: Substitute motion
passed to accept the proposal from Isaacson Miller.
Chairman Dr. Sprague asked that the
minutes be corrected and submitted for approval at the next meeting.
6.
APPROVAL OF THE CONSENT AGENDA OF THE REGULAR
BOARD MEETING OF JANUARY 21, 2003
On motion of Trustee Jesse H.
Gonzales, seconded by Trustee James A. Rindfuss and by unanimous vote of the
Board, the following minute order was adopted:
AThe Consent Agenda for the Regular
Board Meeting of the Alamo Community College District Board of Trustees held on
January 21, 2003 is hereby approved.@
Agenda items include: *7, *9, *10, *11, *12, *13, *15,
*16, *19, *20 and *21.
*
7. ELECTION OF ADJUNCT FACULTY AT
THE COLLEGES OF THE ACCD
AElection of adjunct faculty as
submitted by the college Presidents and shown on List No. 5 for the 2002-2003
year is hereby approved. Further Board
action will not be required for these persons to teach in the indicated
disciplines. Employment of these persons
is contingent upon the instructional needs of the College.@
*
9. ELECTION OF FULL-TIME FACULTY
AT PALO ALTO COLLEGE
AElection of Full-time faculty for
2002-2003 academic year as submitted by the President of Palo Alto College and
shown on List No. 6, is hereby approved. A
* 10. ELECTION OF ADJUNCT CONTINUING EDUCATION
FACULTY
AT SAN ANTONIO COLLEGE
AElection of Adjunct Continuing
Education Faculty as submitted by the President
of San Antonio College and shown on
List No. 7, is hereby approved.
Employment of these persons is contingent upon the instructional needs
of the College.@
*
11. AUTHORIZATION TO SIGN THE
CERTIFICATIONS AND
ASSURANCES
WHICH APPLY TO GRANT REQUEST TO THE
TEXAS
HEALTH AND HUMAN SERVICES COMMISSION/TEXAS
INFRASTRUCTURE
BOARD
AThe District authorizes the Chairman
of the Board of Trustees to sign the Certifications and Assurances which apply
to the grant request to the Texas Health and Human Services Commission/Texas
Infrastructure Board for $213,775 for technology for disabled students at San
Antonio College.@
* 12. ELECTION OF FULL-TIME FACULTY AT ST. PHILIP=S COLLEGE
AElection of full-time faculty for
the 2002-2003 academic year as shown by the President of St. Philip=s College and shown on List No. 8,
is hereby approved.A
* 13. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND
NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY
COLLEGE DISTRICT
AThe Alamo Community College District
Board of Trustees hereby accepts the non-governmental gifts and grants made to
the Alamo Community College District as shown on the attached report for the
period of December 1, 2002 through December 31, 2002.@
* 15. MONTHLY REPORT ON STATUS OF $25 MILLION
REVENUE BOND
AFunding, Expenditures, Commitments,
and Available Balances.@
*
16. APPROVAL AND RATIFICATION OF BUDGET
TRANSFERS
AND AMENDMENTS
ABudget amendments as they appear on
the Budget Amendments Report submitted to the Board of Trustees are hereby
approved.@
* 19.
ACTION ON BIDS FOR PURCHASE OF DIGITAL VIDEO STUDIO
CAMCORDERS,
FOR THE RADIO-TV-FILM DEPARTMENT,
SAN
ANTONIO COLLEGE (BID NO. 03A-029)
ABased on bids received December 3,
2002, the contract is awarded to the low bidders and low bidder meeting
specification (LBMS) as follows:
B & H Photo Video $34,164.00 for Camcorders
New York, NY $
864.00 for Field Viewfinders
Full Compass Systems Ltd. $ 3,246.00 for 50 Meter Remote Cables
Middleton, WI $
396.00 for Battery Holders
Troxell Communications $ 1,086.26 (LBMS) for Battery Chargers
San Antonio, TX
for a total award of $39,756.26 for
the purchase of Digital Video Studio Camcorders, for the Radio-TV-Film
Department, San Antonio College (Bid No. 03A.029).@
*
26. ACTION ON BIDS FOR PURCHASE OF
REPAIR SYSTEMS AND
EQUIPMENT,
AUTOMOTIVE TECHNOLOGY DEPARTMENT,
ST.
PHILIP=S COLLEGE (BID NO. 03A-021)
ABased on bids received December 5,
2002, the contracts are awarded to T & B Tool and Equipment of San Antonio,
Texas, submitting the low base bids for items A, B, C and F in the total amount
of $47,934.00; and to Atech Training, Inc. of Walton, Kentucky, submitting the
low base bids for items D and E in the total amount of $11,110.00; for Purchase
of Automotive Repair Systems and Equipment, Automotive Technology Department,
St. Philip=s College (Bid No. 03A-021).@
*
21. MONTHLY REPORT ON COOPERATIVE
PURCHASES
IN EXCESS
OF $25,000
AThe cooperative purchase report for
November/December 2002 is hereby accepted.@
8. DISCUSSION AND POSSIBLE ACTION ON SELECTION
OF
CONSULTANT
SERVICES FOR HUMAN RESOURCES STUDY
TO THE
BOARD OF TRUSTEES (RFP 03A-030)
This agenda item was pulled.
19.
FINANCIAL REPORTS
Mr. Carlos Ramirez, Director of
Finance and Accounting, presented the following financial reports to the Board:
1. Investments
Portfolio Summary BalancesBThis report is a summary of all financial investment securities held by
the District as of 11-30-02. It also
contains information regarding yields on our investments and collateral for our
bank deposits.
2.
Statement of
Income and Expenditures (Budget vs Actual)BThis
report shows revenues, expenditures and encumbrances compared against the
approved budget for the District.
3.
Comparison of
Year-to-Date Actual BalancesBThis report
shows the amounts of actual increase or decrease of revenues and expenditures
for Fiscal Year 2002-2003 and 2001-2002.
This report also shows the current year budgets and actuals compared
against those of the same month in the previous year.
4.
Quarterly
Investment Report as Required by the Public Funds Investment Act-Quarter Ending
November 30, 2002.
On motion of Trustee Luz Maria Prieto, seconded by
Trustee Charles J. Conner and by unanimous vote of the Board, the following
minute order was adopted:
AThese financial reports are hereby accepted as
presented.@
17.
APPROVAL OF 2002 TAX ASSESSMENT ROLL
Mr. Carlos Ramirez, Director of
Finance and Accounting explained the 2002 Tax Assessment Roll to the
Board. Mr. Ramirez informed the Board
that Section 26.09e of the State Property Tax Code requires the tax roll to be
approved by the taxing units governing body.
On motion of Trustee Jesse H.
Gonzales, seconded by Trustee James A. Rindfuss and by unanimous vote of the
Board, the following minute order was adopted:
AThe attached 2002 Tax Assessment
Roll for the Alamo Community College District as of October 1, 2002 is hereby
approved.@
CLOSED SESSION
Chairman Dr. Sprague announced that
the meeting would adjourn into Closed Session under the statues providing for
such Closed Session at 9:25 p.m.
RECONVENED INTO OPEN MEETING
Chairman Dr. Sprague reconvened the
meeting into Open Session on Wednesday, January 22, 2003 at 1:19 a.m.
Trustee Vincent A. Lazaro was not
present.
The Board took the following action:
17.(a) APPROVAL OF
SECURITY APPEAL OF THE JUDGMENT IN FAVOR
OF BROWNING CONSTRUCTION COMPANY
On motion of Trustee Luz Maria
Prieto, seconded by Trustee James A. Rindfuss, the following minute order was
adopted:
AThe security for appeal of the
judgment in favor of Browning Construction Company will be a renewable and
collateralized Letter of Credit issued by BankOne at the cost of $32,625 is
hereby approved.@
Chairman Dr. Sprague called for the
question. The votes are recorded as
follows:
All in favor, none opposed, motion
carried.
18.
POSSIBLE APPROVAL OF ADDITIONAL FUNDING FOR THE
DESIGN SERVICES ACCOUNT FOR
MULTI-CAMPUS BOND PROJECTS
On motion of Trustee Charles J.
Conner, seconded by Trustee Gary Beitzel, the following minute order was
adopted:
AThe Board of Trustees approves
$222,200 to be added to the Design Services account for Multi-Campus Bond
Projects from the Bond interest monies received.@
Chairman Dr. Sprague called for the
question. The votes are recorded as follows:
All in favor, none opposed, motion
carried.
Trustee James A. Rindfuss moved to
authorize staff to proceed as discussed in Closed Session as to the possible
new campuses. Trustee Jesse H. Gonzales
seconded the motion.
Trustee Gary Beitzel moved that our
staff in conjunction with our attorney enter into a contract to purchase tracts
of land as identified in Closed Session for future campuses. Trustee Jesse H. Gonzales seconded the
motion.
Trustee James A. Rindfuss withdrew
his motion.
Chairman Dr. Sprague called for the
votes on the motion made by Trustee Gary Beitzel. The votes are recorded as
follows:
All in favor, none opposed, motion
carried.
22.
DISCUSSION AND POSSIBLE ACTION ON REQUEST FOR PROPOSALS
FOR BROAD SPECTRUM FEASIBILITY STUDY,
RFP NO. 03A-045
Trustee James A. Rindfuss moved that
we authorize our Purchasing department to enter into negotiations to secure the
services of Facility Programming & Consulting, L.P. and failing to do so
within reasonable time, that they be authorized to enter into a contract with
Bain/Medina/Bain, Inc. for feasibility studies on campus sites the ACCD is
having under consideration. Trustee
Jesse H. Gonzales seconded the motion.
Chairman Dr. Sprague called for the
votes on the motion made by Trustee James A. Rindfuss. The votes are recorded
as follows:
All in favor, none opposed, motion
carried.
Trustee James A. Rindfuss moved that
the Board reject the settlement offer in the Mary E. Halfmann matter. Trustee Gary Beitzel seconded the motion and
by majority vote of the Board, motion carried.
Trustee Jesse H. Gonzales abstained.
Trustee Charles J. Conner moved that
the Board of Trustees approve the amount of $38,629.34 as the negotiated
settlement for additional contract services provided by O=Neil Conrad Oppelt. In addition, the Board of Trustees approves
ACCD to retain all of the forms in the construction change bank account in the
amount of $171,158 including the interest, for the St. Philip=s College and Palo Alto College Child Care Centers as the
negotiated settlement amount to financial closeout projects. Trustee Gary Beitzel seconded the motion and
by unanimous vote of the Board, motion carried.
Trustee Jesse H. Gonzales moved to
table the Concepcion Martinez Level IV Grievance matter. Trustee Marcelo S. Casillas seconded the
motion and by unanimous vote of the Board, motion carried.
SETTING OF NEXT MEETING DATE
A regular meeting of the Board of
Trustees is scheduled for Tuesday, February 18, 2003 at the George E.
Killen Community Education & Service Center, 101 Community Meeting Room at
201 W. Sheridan.
ADJOURNMENT
There being no further business, the
meeting was adjourned on Wednesday, January 22, 2003 at 1:30 a.m.
Respectfully submitted:
Dr. Gene Sprague, Chairman
Alamo Community College District
Board of Trustees
Approved for submission to the
Board:
Dr. Ernest A. Martinez
Interim Chancellor
Prepared by:
Ida Leos
Interim Board Liaison