Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
July 22, 2003
Chairman Dr. Gene Sprague called the meeting to order at 7:10 p.m. and announced that a quorum of trustees was present.
The following Board members were present:
District 2 Denver McClendon
District 4 Marcelo Casillas
District 5 Vacant
District 6 Dr. Gene Sprague, Chairman
District 7 Charles Conner
District 8 Gary Bietzel
District 9 James A. Rindfuss, Secretary
The following Board members were absent:
District 1 Luz Maria Prieto, Vice Chairman
District 3 Vincent A. Lazaro, Treasurer
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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INVOCATION
The invocation was given by Dr. Jessica Howard, Chairperson Music Department, San Antonio College.
MEMORIALS
There were no Memorials to recognize.
RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF
Chairman Dr. Gene Sprague recognized the newly appointed trustee for District 2, Mr. Denver McClendon.
Trustee Denver McClendon expressed his appreciation for being given the opportunity to serve and acknowledged Mayme Williams’ influence in his decision to seek this appointment. He also introduced his daughter Angela.
CITIZENS TO BE HEARD
Robert Garza spoke regarding salary increases and asked the Board to consider awarding a cost of living increase for faculty and staff.
Debra Levoy addressed the Board regarding salary increases and expressed her belief that an organization must take care of its’ employees if it wants to provide quality service to its’ customers; our students.
Jorge Rodriguez addressed agenda item 6a, “Discussion and Action on Selection of a Financial Advisor”, and provided a copy of the financial advisor contract, which currently exist. He requested that the Board continue to respect the integrity of the existing contractual relationship.
Robert Henderson declined to speak.
Rosa Rosales addressed the living wage issue and asked the Board to take action to provide such a wage for its’ employees. She stated $11.50/hour is the livable wage in San Antonio and yet many of ACCD’s employees are making $6.53/hour, and while the additional 2% increase would assist these employees that still does not bring them to a livable wage.
Ricardo Martinez offered words of encouragement and support to the Board during this troublesome time.
Kim Rynina was not present.
Jim Reily declined to speak.
John McBride was not present.
There were no Program Highlights to be recognized.
1. ACCEPTANCE OF RESIGNATION OF DISTRICT 5
On motion of Trustee Gary Beitzel, seconded by Trustee Charles Conner and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees of the Alamo Community College District, hereby accepts the resignation of Jesse H. Gonzales, District 5 Trustee of the Alamo Community College District, effective July 10, 2003.”
2. DISCUSSION AND POSSIBLE ACTION REGARDING FILLING
Trustee Conner expressed his belief that the Board should use the same process for filling the District 5 vacancy as the one used to fill District 2 vacancy and motioned to direct staff to start that process.
Trustee Beitzel seconded the motion .
Chairman Dr. Gene Sprague called for the vote. Motion passed unanimously.
3. DISCUSSION AND APPROVAL OF BUDGET FOR FISCAL YEAR 2003-2004
Dr. J. Parker Chesson Jr., Interim Chancellor called upon Trustee James Rindfuss, Chairman of the Budget and Finance Committee to provide an update to the Board regarding the budget.
Trustee Rindfuss expressed concerns regarding an increase in anticipated expenses and a decrease in revenues. He indicated that the committee tried to address the salary increase but found it difficult with limited resources and increasing expenses, although an increase in the tax rate might be an option.
Dr. Chesson commended the budget team and college presidents for their diligent work on the budget. He recognized the college presidents who agreed to offer a significant amount of the revenues that corresponded to their respective colleges for the purpose of a health insurance offset for all fulltime employees. As a result, a $50 per month offset is being given in order to compensate for increased insurance expenses.
Mr Carlos Ramirez, District Director for Finance and Accounting, provided a detailed explanation of the minute order and attached supporting documentation
Trustee Beitzel inquired about the legality of stating a tax rate increase of .3¢ in the minute order since notice had not been posted nor had citizens been given an opportunity to speak.
Mr. Ramirez explained that the tax rate is not being set. Instead this tax rate was taken into consideration in order to establish a balanced budget. The process of setting the tax rate would require such notices and those will be posted accordingly.
Chairman Dr. Sprague made note that the minute order does state this is a proposed rate not an established one.
Mr. Ramirez stated this was an announcement of intent to set the tax rate.
Chairman Dr. Sprague made note that the figures presented are projections that allow for changes as needed. He did however express his belief that the implications of not passing a budget would hamper the District’s ability to move forward.
Trustee Beitzel expressed concern that budget line items increase and decrease disproportionately when the state has implemented overall budget cuts.
Trustee McClendon inquired about the anticipated revenue increase based on appraisal values being included in the budget.
Mr. Ramirez confirmed that those revenues are, in fact, included in the budget. He stated his office had received preliminary data from the Bexar Appraisal District. As a result revenues will be comparable if not slightly less than last year’s revenues.
Trustee McClendon expressed his hopes to avoid a tax increase.
Trustee Rindfuss addressed the $740,472.00 for the Northeast Campus set aside fund and his belief that those funds would be used for the administration of that campus, but after review of the budget he realizes that those funds are not used for that purpose. He asked Mr. Ramirez to explain why this is the case.
Mr. Ramirez stated that while SAC and St. Philip’s are going to receive the tuition and fees generated from students attending the Northeast Campus, the application of the $740,472.00 is for the administrative expenses incurred at the Northeast Campus. He also stated this amount represents administrative funds to be used at the Northeast Campus.
Discussion followed regarding the form in which the rate increase is stated in the minute order. Chairman Dr. Sprague suggested the form be changed to 0.3¢ so as to avoid confusion.
Mr. Ramirez explained that the $740,472.00 is for the Pat Booker site and the CTC Center. Gladys Jacobson, Chieg Budget Officer, also provided information to explain this figure and its’ distribution. Mr. Ramirez commented that the administration of the Northeast Campus has been paid out of tax revenues from the district.
Trustee Rindfuss indicated that he understood the set aside funds were established for the official start of the Northeast Campus and were not to be used until that time, yet it appears these funds are being used for this fiscal year. His concern is that as a result of this development there will not be sufficient funds to sustain the initial operation of the Northeast Campus.
Trustee Conner addressed the form of the minute order and the confusion is creates. He expressed his inability to identify essential parts of the budget based on the make up of the supporting documentation.
Mr Ramirez confirmed that historically the minute order and budget presentation format does not change, but it can be revised. He explained that this balanced budget takes revenues and balances them against expenditures, as opposed to balancing expenditures against revenues and transfers from fund balances. So that it is clearly understood, from this minute order, that the budget includes a proposed increase in the tax rate.
Trustee Marcelo Casillas suggested having an additional budget workshop in order to establish a better understanding of the budget and to clarify the concerns of the trustees.
Chairman Dr. Sprague called on Dr. Chesson to provide direction. Dr. Chesson provided an explanation of the four part minute order and commented on the urgency and importance of adopting a budget, while assuring the Board that they may exercise the option of revising the budget at a later date.
Trustee Rindfuss explained that at the last Budget and Finance Committee meeting it was stated that extra revenues were anticipated from increased property valuations, but trustees were not comfortable relying on those projections so they opted to design a more conservative budget that did not take those additional revenues into account. If those anticipated revenues materialized then budget adjustments could be made and those revenues allocated. He was concerned that the present budget is based on the assumption that those revenue increases will materialize and has allocated them for the purpose of providing for expenditures.
Mr Ramirez provided an explanation of the increase in tax revenues, and their part of the $3.4 million in additional revenues to cover the unexpected increase in expenditures.
Chairman Dr. Sprague addressed concerns regarding postponing the adoption of the budget and confirmed the Board’s option to revise the budget at a later date. He expressed thoughts that not adopting a budget would result in challenges to the operation of the District. He also suggested that the budget committee and staff continue to work to finalize the budget and provide responses to the issues and concerns expressed by trustees.
Trustee Beitzel stated his concern that the District’s budget reflects a 7.1% increase when the State of Texas implemented budget cuts.
Trustee Rindfuss suggested deducting the revenues from tax increases and the amount from the Northeast Campus from the presented budget, which would provide the District with a $185 million budget. He also noted that this $185 million budget when compared to last year’s budget provides a $10 million increase. He asked to Dr. Chesson why the District could not operate with that amount.
Dr. Chesson stated he would have consult with staff before he could commit to a budget of that amount.
Chairman Dr. Sprague expressed the need to table this item and hold a special meeting in order to address issues and concerns.
Trustee Conner expressed his dissatisfaction with the presented budget but taking into consideration the urgency to adopt a budget, motioned to adopt the budget as indicated in the minute order.
Trustee Rindfuss stated that last year’s committee was very involved in the budget process. This year, as a result of concerns expressed last year, the college presidents were more active in the budget process to the extent that they were allowed to decide to spend money allocated to them through tuition and contact hours.
Trustee Rindfuss moved to adopt a budget of $185, 350 dollars subject to adjustments as needed. He also inquired as to why colleges cannot operate with $10 million more than last year.
Dr. Chesson explained that the colleges are facing enrollment increases.
Motion failed for lack of a second.
Chairman Dr. Sprague entertained any other motions.
Trustee Conner motion to adopt the Budget as presented.
Trustee Casillas seconded the motion.
Chairman Dr. Sprague called for additional discussion.
Trustee Beitzel made a substitute motion to refer the budget to the Budget Committee for additional work along with staff.
Trustee Rindfuss seconded the motion.
Chairman Dr. Sprague called for the vote. The votes are recorded as follows:
Trustee Denver McClendon In Favor
Trustee Marcelo Casillas In Favor
Trustee Gene Sprague Opposed
Trustee Charles Conner Opposed
Trustee Gary Beitzel In Favor
Trustee James Rindfuss In Favor
Motion failed.
Chairman Dr. Sprague called for the vote on the original motion by Trustee Conner to adopt the budget as presented. The votes are recorded as follows:
Trustee Denver McClendon Opposed
Trustee Marcelo Casillas In Favor
Trustee Gene Sprague In Favor
Trustee Charles Conner In Favor
Trustee Gary Beitzel Opposed
Trustee James Rindfuss Opposed
Motion failed.
Chairman Dr. Sprague called for a Special meeting to discuss the budget on July 29, 2003.
Craig Wood, legal counsel, reminded the Board that state law requires they adopt a budget by September 1, 2003.
Mr Ramirez commented that he made note of trustees questions and concern and requested that any additional questions should be submitted in writing to his office or to Dr. Chesson.
Ms. Teresa Fayette, District Director for Human Resources, clarified that the $1.3 million that will be used for health insurance is not an increase in the budget but a shift, therefore she strongly recommended its’ consideration. Also, she stated that the inequality in salaries addressed by some individuals under Citizens to be Heard is addressed in the attachments to the minute order and that she agreed flat raises were a contributing factor to the inequality and needed to be addressed.
4. RECOMMENDATION FOR ADOPTION OF POLICY CODE
On motion by Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby adopts the wording for the following Local policies in Section B - Local Governance:
BA (Attachment I) - Board Legal Status: No change.
BBA (Attachment II) - Board Members: Eligibility/Qualifications: No change.
BBD (Attachment III) - Board Members: Orientation and Training: No change.
BBF (Attachment IV) - Board Members: Ethics: No change.
BCA (Attachment V) - Board Internal Organization: Board Officers and Officials: No change.
BCAB (Attachment VI) - Board Officers and Officials: Duties and Requirements of Board President is revised to reflect the title Chairperson rather than President in all references.
BCAD (Attachment VII) - Board Officers and Officials: Duties and Requirements of Secretary: No change.
BCAE (Attachment VIII) - Board Officers and Officials: Selection and Duties of Chief Tax Officials: No change.
BCB (Attachment IX) - Board Internal Organization: Board Committees:
1) Under the Section “Committee on Buildings, Grounds, and Site Acquisitions” re vise the opening sentence to read “A standing committee on buildings, grounds, and site acquisitions shall consist of three Trustees unless otherwise designated by the Board Chairperson and shall be assigned the following duties:”
2) Under the Section “Committee on Policy and Planning” revise the opening sentence to read “A standing committee on policy and planning shall consist of three Trustees unless otherwise designated by the Board Chairperson and shall be assigned the following duties:”
3) Under the Section “Committee on Budget and Finance” revise the opening sentence to read “A standing committee on budget and finance shall consist of three Trustees unless otherwise designated by the Board Chairperson and shall be assigned the following duties:”
4) Add Section “Committee on Legal Affairs” with the following wording: “A standing committee on Legal Affairs shall consist of three Trustees unless otherwise designated by the Board Chairperson and shall be assigned the following duties:
A) Recommend to Board attorneys for selection to represent District on various legal matters.
B) Counsel with Chancellor or designee on legal representation matters.
C) Serve as liaison between Board and attorneys representing the District.”
BCC (Attachment X) - Board Internal Organization: Attorney: Revise the single sentence to read “The Board may employ one or more attorneys or law firms to provide legal representation to the District.”
BEC (Attachment XI) - Board Meetings: Executive Session is revised to add the word ‘certified’ before agenda.”
5. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE
ADMINISTRATION TO OBTAIN A PROPOSAL FROM FACILITIES PROGRAMMING AND CONSULTING TO DEVELOP A MASTER PLAN FOR THE NEW NORTHEAST COLLEGE AND EXECUTE A SUPPLEMENTAL AUTHORIZATION FOR THIS WORK
Mr. Val Santos, District Director of Facilities, explained the nature and purpose of the minute order as it relates to developing a master plan for the Northeast Campus.
On motion by Trustee Beitzel, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“The Board authorizes the administration to seek a proposal from Facility Programming and Consulting for development of a master plan for the new Northeast College and following negotiations to execute a supplemental authorization for the work.”
6. DISCUSSION AND POSSIBLE ACTION REGARDING CONTINUED
INSURANCE COVERAGE FOR BOARD TRUSTEES BY THE EMPLOYEE RETIREMENT SYSTEM
Ms. Fayette explained that state legislature mandated that effective September 1, 2003, the medical benefits of elected officials will no be provided for by state funding, but organizations can use local funds to pay an offset for the costs of health insurance for existing Board Members if the Board chooses to do so. She provided a handout that listed specific costs.
A motion by Trustee Rindfuss, to provide for trustee health insurance costs from local funds, was seconded by Trustee Casillas and by unanimous vote of the Board, that motion was approved.
6 (a). DISCUSSION AND ACTION ON SELECTION OF
FINANCIAL ADVISOR (RFP#03A-087)
Mr. Ramirez provided a brief history and background of the minute order and its’ supporting documentation regarding financial advisory services as they relate to strategic and capital financial planning
A motion by Trustee Beitzel, seconded by Trustee Rindfuss to adopt the minute order as written was made.
Trustee Conner inquired about the timeline and its’ initial date in April.
Mr. Ramirez explained that the dates were written into the RFP that was processed.
Trustee Conner noted the high scores by First Southwest Company and asked if individual bankers/advisors will be assigned to the District.
Mr. Ramirez explained that the individuals listed on the supporting documentation are the principles that will be working on the account.
Discussion among Trustee Conner, Trustee Rindfuss, Mr. Ramirez, and Mary Nell Bressel, Executive Assistant to the Chancellor, followed, regarding the past challenges faced by the District when dealing with the current financial advisor and the negative public image that resulted.
By unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby selects the firm of First Southwest Company as financial advisor with a base term of two years effective July 22, 2003 with an option to extend. The firm will be eligible for renewal annually for a maximum of three additional one year terms based on satisfactory performance and fees remaining unchanged.”
7. CORRECTION AND APPROVAL OF MINUTES OF THE SPECIAL
BOARD MEETING ON FEBRUARY 18, 2003
On motion of Trustee Conner, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on February 18, 2003 are hereby approved.”
8. CORRECTION AND APPROVAL OF MINUTES OF THE SPECIAL
BOARD MEETING ON FEBRUARY 24, 2003
On motion by Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on February 24, 2003 are hereby approved.”
9. CORRECTION AND APPROVAL OF MINUTES OF THE SPECIAL
BOARD MEETING ON FEBRUARY 27, 2003
On motion by Trustee Rindfuss, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted with corrections:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on February 27, 2003 are hereby approved.”
10. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR
BOARD MEETING OF JULY 22, 2003
On motion of Trustee Beitzel, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“ The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on July 22, 2003 is hereby approved.
Agenda Items include: *11, *14, *17, *18, *19, *22, *23,
*24, *25, *26, *31, *32, & *33.”
*11. ELECTION OF ADJUNCT FACULTY AT THE COLLEGES OF THE ACCD
“Election of adjunct faculty as submitted by the college Presidents and shown on List No. 11 for the 2002-03 year is herby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of these persons is contingent upon the instructional needs of the College.”
12. ACTION ON PROPOSALS FOR ADVANCED
Trustee Rindfuss expressed concern that there was no supporting documentation attached to the minute order.
Dr. Jaqueline Claunch, President Northwest Vista College, explained that competing vendors submitted no additional proposals therefore; there is no supporting documentation to submit for consideration.
On motion of Trustee Casillas, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“Based on proposals received on April 15, 2003, the contract is awarded to David H. Paul, Inc. of Farmington, New Mexico, submitting the best proposal for the Advanced Water Treatment Program for Northwest Vista College (RFP No. 03A-077).”
13. APPROVAL OF FIVE (5) YEAR SUBLEASE
Dr. Claunch, stated that Northwest Vista College felt this facility offered the best solution to the parking dilemma faced by students at this campus at a reasonable fee.
Trustee Beitzel inquired if this was part of the college budget.
Dr. Claunch assured him that it was.
Trustee Rindfuss asked for clarification on the term ‘funding out’.
Ms Linda O’Nave, District Director of Acquisitions & Administrative Services, explained that this is a standard clause in most District multi year contracts which provides for the District’s release from the contract should there no longer be sufficient funds during any given year to pay contractual fees without penalty.
Trustee Rindfuss asked if the attorneys have reviewed the agreement.
Craig Wood, legal counsel indicated that Jim Lowry reviewed the contract and approved it.
On motion of Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:
“The Board authorizes the Administration to execute a five (5) year agreement with ‘funding out’ clause with the University of the Incarnate Word fro the sublease of approximately 4,115 square feet to include four classrooms, two computer labs, office space, and essential support services/utilities at eh rate of $51,849 per year for the period of August 18, 2003 to May 15, 2008. Estimated start-up costs related to compliance with the Americans with Disabilities Act and the Texas Accessibility Standards will not exceed $10,000 for ACCD.”
*14. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
“Election of Adjunct Continuing Education Faculty as submitted by the President of Northwest Vista College and shown on List No. 12, is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.”
15. TUITION AND FEE WAIVER FOR STRATEGIES
FOR SUCCEEDING IN COLLEGE (SDEV) 0100 COURSE AT PALO ALTO COLLEGE
Dr. Ana Guzman, President of Palo Alto College, explained the background and purpose of this minute order, making note of the fact that students are not charged for this course.
A motion by Trustee Beitzel, seconded by Trustee Casillas to adopt the minute order was approved.
Trustee Rindfuss made a substitute motion, seconded by Trustee Conner to change the wording in the minute order to read “require” versus “allow”
By unanimous vote of the Board, the following minute order was adopted:
“Palo Alto College is hereby authorized to require all entering freshmen and transfer student with less that 15 semester hours to enroll in a Strategies for Succeeding in College (Orientation) class to have their tuition and fees associated with course waived.”
16. APPROVAL OF FLIGHT TRAINING CONTRACT (#03A-103)
AND FLIGHT LAB FEE SCHEDULE FOR 2003-2004 ACADEMIC YEAR WITH HAZELWOOD LIMITATION AT PALO ALTO COLLEGE
Dr. Guzman provided a history and background of the minute order and its’ recommendation.
On motion of Trustee Beitzel, seconded by Trustee Casillas and by unanimous vote of the Board, the following minute order was adopted:
“Flight Training Contract (#03A-103) is awarded to Check Six Aviation, Inc. Flight Lab Fees for Academic year 2003-2004 with Hazelwood limitation (exhibit B) are approved, effective fall 2003.”
*17. ELECTION OF FULL-TIME FACULTY
AT PALO ALTO COLLEGE
“Election of full-time faculty for 2003-2004 academic year as submitted by the
President of Palo Alto College and shown on List No. 2, is hereby approved.”
*18. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
AT PALO ALTO COLLEGE
“Election of Adjunct Continuing Education Faculty as submitted by the President
Palo Alto College and shown on List No. 11, is hereby approved. Employment
of these individuals is contingent upon the instructional needs of the College.”
*19. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
FOR 2003 – 2004 AT PALO ATLO COLLEGE
“Election of Adjunct Continuing Education Faculty as submitted by the President of Palo Alto College and shown on List No. 1, is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.”
20. INCREASE IN PRIVATE MUSIC LESSONS FEE
AT SAN ANTONIO COLLEGE
On motion of Trustee McClendon, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“The Alamo Community College Board of Trustees approves revising the fee associated with the two-credit-hour private music lessons courses (applied studies) offered by the college of the ACCD from $60 to $90. The new fee will become effective in the spring of 2004.”
21. RE-NAMING OF BUILDING AT SAN ANTONIO COLLEGE
On motion of Trustee McClendon, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following minute order was adopted:
“The Alamo Community College District Board of Trustees authorizes re-naming the Business Industry Center located on the campus of San Antonio College as the Susan R. Oppenheimer Education and Training Center through the adoption of the attached resolution.”
*22. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
AT SAN ANTONIO COLLEGE
“Election of Adjunct Continuing Education Faculty as submitted by the President of San Antonio College and shown on List No. 1 is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.”
*23. ELECTION OF FULL-TIME FACULTY
AT SAN ANTONIO COLLEGE
“Election of full-time faculty for the 2003-04 academic year as submitted by the President of San Antonio College and shown on List No. 4 is hereby approved.
*24. ELECTION OF ADJUNCT FACULTY IN CONTINUING EDUCATION
AT ST. PHILIP’S COLLEGE
“Election of adjunct Continuing Education faculty as submitted by the President of St. Philip’s College and shown on List No. 8 is hereby approved. Further Board action will not be required for these persons to teach in the indicated areas. Employment of these persons in contingent upon the instructional needs of the College.”
*25. ELECTION OF FULL-TIME FACULTY FOR 2003 – 2004
AT ST. PHILIP’S COLLEGE
“Election of full-time faculty for 2003-2004 academic year as shown by the President of St. Philip’s College and shown on list No. 2 is hereby approved.”
*26. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT
GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report for the period of JUNE 1, 2003 through JUNE 30,2003.”
27. FINANCIAL REPORTS
On motion of Trustee Conner, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“These financial reports are hereby accepted as presented.”
28. UPDATE ON PROPERTY AND LIABILITY
INSURANCE COVERAGE
Mr Ramirez called upon Don Gray to provide an update on property and liability insurance coverage. Mr. Gray provided history, background and identified some of the challenges associated with this item.
No action was required.
29. ANNUAL REVIEW AND REVISIONS
OF INVESTMENT POLICY
Trustee Rindfuss and Ms. Lenora Chapman, District Treasurer discussed the current spending policy and the implications of the proposed change.
On motion of Trustee Beitzel, seconded by Trustee McClendon and by unanimous vote of the Board, the following minute order was adopted:
“ The attached Investment Policy CAK (Local) is hereby approved.”
30. APPROVAL AND RATIFICATION OF ACTIONS
TAKEN BY DR. ERNEST A. MARTINEZ IN PROCURING LETTER OF CREDIT FROM BANK ONE, N.A.
Mr. Ramirez explained that Bank One had an issue regarding the authorizing signature for this transaction, and was requesting this action on the part of the Board in order to ratify this transaction, a transaction that had previously been considered and approved by the Board.
On motion of Trustee Rindfuss, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The following actions taken by Dr. Ernest A. Martinez on behalf of ACCD in connection with the appeal of the Browning Construction Company case are hereby ratified and approved: (i) the procurement of Irrevocable Standby Letter of Credit No. STR20628 issured by Bank One, N.A., dated January 22, 2003, in the amount of $4,349,976.00; and (ii) the execution of the Bank One documents related thereto, including the Application and Agreement for Irrevocable Standby Letter of Credit date January 21, 2003.”
*31. MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND
“Funding, Expenditures, Commitments, and Available Balances.”
*32. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS
“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”
*33. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $25,000.00
“The cooperative purchase report for May/June 2003 is hereby accepted.”
CLOSED SESSION
Chairman Dr. Sprague announced that the meeting would adjourn into Close Session under the statues providing for such Closed Session at 10:02 p.m.
RECONVENED INTO OPEN MEETING
Chairman Dr. Sprague reconvened the meeting into Open Session on Wednesday July 23, 2003 at 12:32 a.m.
34. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
Trustee Rindfuss made a motion, to employ Dr. J. Terence Kelly as Chancellor for the Alamo Community College District and that the Chairman of the Board and the Secretary be authorized to execute a contract with Dr. Kelly in accordance with the draft and revisions discussed in executive session. It was seconded by Trustee Beitzel and unanimously approved by the Board.
Trustee Conner made a motion to direct the Chancellor to begin a search for the President of the proposed Northeast Campus. It was seconded by Trustee Rindfuss and unanimously approved by the Board.
Trustee Rindfuss made a motion to direct special investigative counsel to proceed with the expansion of duties as discussed in executive session. It was seconded by Trustee Beitzel and unanimously approved by the Board.
SETTING OF NEXT MEETING DATE
A regular meeting of the Board of Trustees is scheduled for Tuesday, August 19, 2003 at the George E. Killen Community Education & Service Center at 201 W. Sheridan.
ADJOURNMENT
There being no further business, the meeting was adjourned on Wednesday July 23, 2003 at 12:35 a.m.
Respectfully submitted:
Dr. Gene Sprague, Chairman
Alamo Community College District
Board of Trustees
Approved for submission to the Board:
Dr. J. Parker Chesson
Interim Chancellor
Prepared by:
Aurora M Medina
Board Liaison