Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
June 17, 2003
CALL TO ORDER AND ROLL CALL
Chairman Dr. Gene Sprague called the meeting to order at 7:09 p.m. and announced that a quorum of trustees was present.
The following Board members were present:
District 1 Luz Maria Prieto, Vice Chairman
District 2 Vacant
District 3 Vincent Lazaro (Arrived at 8:34 pm)
District 4 Marcelo Casillas
District 5 Jesse H. Gonzalez
District 6 Dr. Gene Sprague, Chairman
District 7 Charles Conner
District 8 Gary Bietzel
District 9 James A. Rindfuss, Secretary
CERTIFICATION AND POSTING OF NOTICE
Chairman Dr. Sprague announced that notice of the Board meeting had been duly posted at
the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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INVOCATION
The invocation was given by Elizabeth Eguia-Garcia Director, Institutional Advancement & Public Affairs Palo Alto College
There were no Memorials.
RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF
Interim Chancellor, Dr. J. Parker Chesson Jr. recognized the following:
The District-wide Employee of the Month for May 2003 is Bridget Torres, Records & Reports Coordinator, Northwest Vista College
The District-wide Employee of the Month for June 2003 is Jody Jay Orozco, Lead Programmer, San Antonio College
PROGRAM HIGHLIGHTS/RECOGNITION
There were no Program Highlights.
CITIZENS TO BE HEARD
The following persons spoke under citizens to be heard:
John McBride stated his grievance against Northwest Vista College and lack of timely response from Human Resources Department. He requested that he be re-instated and given tenure immediately.
Chirag Mehta, a Northwest Vista Student who spoke in favor of Dr. McBride. Requested that the Board re-instate Dr. McBride.
Nikita Patel, a Northwest Vista Student who spoke in favor of Dr. McBride.
Amanda Swett, a Northwest Vista Student who spoke in favor of Dr. McBride.
David Faunce, a Northwest Vista Student who spoke in favor of Dr. McBride.
Craig Wood, Langley & Banak, advised Chairman Dr. Sprague of his options according to Legal and Local Policy when considering multiple citizens are signed up to speak to the same subject which allows him to limit the number of citizens that speak.
Chairman Dr. Gene Sprague stated he would allow one more citizen to speak to this item.
Trustee Jesse Gonzales made a motion to add this as an item to the Agenda.
Chairman Dr. Gene Sprague stated the motion could not be considered because it violates the requirement that items placed on any agenda must be posted 72 hours in advance of the meeting.
Randy Ehresman, a Northwest Vista Student who spoke in favor of Dr. McBride and requested that the Board re-instate Dr. McBride.
Dr. E. Thurman Walker addressed the District 2 vacancy. He requested that the Board maintain the same cultural/ethnic diversity of previous boards. He also recommended Denver McClendon for consideration and submitted resumes on his behalf.
Bill Richardson, SAC Faculty Senate Chair, requested the Board consider a pay increase for faculty and staff in the new fiscal year, given the fact there appears to be an additional 13 million dollars in the budget.
Catherine Grinda, spoke regarding grievances filed with Northwest Vista College. She also asked all who were present in support of Dr. McBride to stand.
Lula Westrup Pelayo, Chair of Nursing Department at SAC, addressed the salary freeze placed on nursing faculty and the shortage of qualified nursing faculty. If a freeze is continually imposed, there will be an adverse affect on the pool of nursing faculty.
Eldridge Burns, spoke in support of Denver McClendon as a candidate for the District 2 vacancy.
Cynthia Price, spoke on behalf of SAC staff council in support of the comments made by Bill Richardson and requested the Board consider funding a raise for faculty and staff.
Alex Bernal commended the Board, Presidents, and Interim Chancellor on balancing the budget and requested that the Board consider funding a raise for faculty and staff given the fact that there is an unexpected additional $13.2 million in revenue.
Chairman Dr. Sprague commented that ACCD is producing competent, competitive students whose performance is above the community college student stereotype.
1. ACCEPTANCE OF RESIGNATION OF DISTRICT 2
TRUSTEE DONALD L. MCCLURE SR.
On motion of Trustee Jesse H. Gonzales, seconded by Trustee Gary Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees of the Alamo Community College District hereby accepts the resignation of Donald L. McClure Sr., District 2 Trustee of the Alamo Community College District, effective May 27, 2003.”
2. RESOLUTION HONORING TRUSTEE DONALD L. MCCLURE SR
On motion of Trustee Gonzales, seconded by Trustee Luz Maria Prieto and by majority vote of the Board, the following resolution was adopted:
Whereas, Donald L. McClure, Sr. was appointed a member of the Board of
Trustees for District 2 on September 19, 1989, subsequently elected as the
Trustee for District 2 in May 1990 and reelected in May 1992 and May 1998
Whereas, the Alamo Community College District Board of Trustees wishes to acknowledge the quality of Mr. McClure's valuable service, leadership and accomplishments over the past fourteen years; and
Whereas, we recognize that his contributions are simply too numerous to be listed completely, nonetheless, we would call attention to the following major contributions for which we feel he would like to be remembered:
Served as Chairman from May 1994 to September 2001
Initiated the Bridge Builders Program, a collaborative effort of St. Philip's College
and Sam Houston High School to introduce and provide easy access to college-level courses and training for students as early as their freshman year in high school
Appointed to the Governor's Principals Incentives Panel by Texas Governor George W. Bush to award $300,000 to school principals in the state
Honored by the San Antonio Minority Business Development Center as the Elected Official Advocate of the Year for encouraging the participation of small and minority business owners in ACCD contracts
During his tenure as Board Chair, St. Philip's College dedicated its new E.L. Turbon Student Center, the Learning Leadership Development Center and the Childcare Center.
ACCD colleges were recognized for exemplary programs by the Texas Higher Education Coordinating Board
ACCD colleges were ranked in the top ten best community colleges for Hispanics by Super Onda magazine
Served as a powerful advocate for partnerships with K-12 educational institutions, higher education institutions, businesses and community organizations
Whereas, we wish to show our appreciation for these and many other accomplishments;
Now, therefore, be it resolved, that the Board of Trustees expresses its gratitude to Mr. Donald L. McClure, Sr. for his contributions, dedication and expertise, and extends to him its most sincere best wishes, and
Be it further resolved, that on this 17th day of June 2003 a copy of this Resolution is presented to Mr. McClure, on behalf of the District, as a token of our esteem.
Dr. Gene Sprague James Rindfuss
Chairman, Board of Trustees Secretary, Board of Trustees
Trustee James Rindfuss was not present for the vote.
2 (a). RESOLUTION HONORING TRUSTEE DR. SUSAN KORBEL
On motion of Trustee Gonzales, seconded by Trustee Rindfuss and by unanimous vote of the Board, the following resolution was adopted:
Whereas, Dr. Susan Korbel was elected a member of the Board of Trustees for District 7 in May of 2000
Whereas, the Alamo Community College District Board of Trustees wishes to acknowledge the quality of Dr. Korbel's valuable service, leadership and accomplishments during her time on the Board; and
Whereas, we recognize that her contributions are simply too numerous to be listed completely, nonetheless, we would call attention to the following major contributions for which we feel she would like to be remembered:
Chaired the Student Retention, Recruitment and Remediation Committee and was responsible for several important initiatives in this area
Served on the Ad Hoc Chancellor's Committee
Played an active role in the redistricting plan for the ACCD
Contributed substantially to the budget process and the Board's policy and long-range planning efforts
Whereas, we wish to show our appreciation for these and many other accomplishments;
Now, therefore, be it resolved, that the Board of Trustees expresses its gratitude to Dr. Susan Korbel for her contributions, dedication and expertise, and extends to her its most sincere best wishes, and
Be it further resolved, that on this 17th day of June 2003 a copy of this Resolution be
presented to Dr. Korbel, on behalf of the District, as a token of our esteem.
Dr. Gene Sprague James Rindfuss
Chairman, Board of Trustees Secretary, Board of Trustees
3. DISCUSSION AND POSSIBLE ACTION REGARDING FILLING
THE DISTRICT 2 TRUSTEE VACANCY POSITION
Chairman Dr. Sprague established there are three methods for filling the vacancy: leave vacant until next election; invite individuals to apply through the elections administrator’s office and appoint a replacement; or hold a special election.
Trustee Charles Conner expressed his concern that a special election would be costly and ineffective and moved to direct staff to carry out the necessary action to enact the second option and advertise for applicants, in order to appoint.
Trustee Marcelo Casillas second the motion.
Chairman Dr. Sprague recommended the next regular board meeting date as the deadline for appointing the replacement. Legal counsel confirmed that such deadline met all legal requirements.
Trustee Conner amended his motion to include making the appointment at the next regular board meeting.
Trustee Gonzales seconded the motion.
Motion passed unanimously.
4. REORGANIZATION OF BOARD STANDING COMMITTEES
Chairman Dr. Sprague presented the latest changes to the Board of Trustees Standing Committees. This required no action from the Board.
5. ACCEPTANCE OF POLICY CODE REVISIONS (LEGAL)
On motion of Trustee Beitzel, seconded by Trustee Gonzales and by unanimous vote of the Board, the following minute order was adopted:
“ Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby accepts the TASB Legal policies from update 17 for inclusion in the District’s Administrative Policy Manual.”
6. CHANCELLOR SEARCH UPDATE DISCUSSION AND
Vice Chair Luz Maria Prieto was recognized by Chairman Dr. Sprague in order to present an update on the chancellor’s search. She stated that the chancellor’s search timeline was moving along as expected and a decision was expected soon.
7. CORRECTION AND APPROVAL OF MINUTES OF THE SPECIAL
BOARD MEETING ON JANUARY 28, 2003
On motion of Trustee Gonzales, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on January 28, 2003 are hereby approved.”
8. CORRECTION AND APPROVAL OF MINUTES OF THE SPECIAL
BOARD MEETING OF FEBRUARY 4, 2003
On motion of Trustee Beitzel, seconded by Trustee Gonzales and by unanimous vote of the Board, the following minute order was adopted with the following correction:
Trustee Conner asked Dr. Claunch, President of Northwest Vista College, if their campus could afford to absorb the 22% increase in enrollment and hiring freeze.
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community College District held on February 4, 2003 are hereby approved.”
9. CORRECTION AND APPROVAL OF MINUTES OF THE REGULAR
BOARD MEETING ON MARCH 25,2003
On motion of Trustee Gonzales, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on March 25, 2003 are hereby approved.”
10. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR
On motion of Trustee Gonzales, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“ The consent agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on June 17, 2003 is hereby approved.
Agenda Items include: *11, *12, *13, *14, *16 *17,
*18, *20, *21, *23, *24, *26, *27.”
*11. ELECTION OF ADJUNCT FACULTY AT THE COLLEGES OF THE ACCD
“Election of adjunct faculty as submitted by the college Presidents and shown on List No. 10 for the 2002-03 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of these persons in contingent upon the instructional needs of the College.”
*12. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
AT NORTHWEST VISTA COLLEGE
“Election of Adjunct Continuing Education Faculty as submitted by the President of Northwest Vista College and shown on List No. 10, is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.”
*13. ELECTION OF FULL-TIME FACULTY AT NORTHWEST VISTA COLLEGE
“The election of full-time faculty for the 2003-04 academic year as submitted by the President of Northwest Vista College and shown on List No. 10, is hereby approved.”
*14. ELECTION OF ADJUNCT CONTINUING EDUCATIONFACULTY
AT PALO ALTO COLLEGE
“Election of Adjunct Continuing Education Faculty as submitted by the President of Palo Alto College and shown on List No. 10, is hereby approved. Employment of these individuals is contingent upon the instructional needs of the college.”
15. RECOMMENDATION FOR APPOINTMENT OF
Dr. Ziegler provided information about the credentials and experience of Linda Joy Gates Black.
On motion of Trustee Gonzales, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“Appointment of Linda Joy Gates Black as Dean of Student Affairs at San Antonio College, effective August 18, 2003, as submitted by the President of the College, is hereby approved.”
*16. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
AT SAN ANTONIO COLLEGE
“Election of Adjunct Continuing Education Faculty as submitted by the President of San Antonio College and shown on List No. 12 is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.”
*17. ELECTION OF FULL-TIME FACULTY AT SAN ANTONIO COLLEGE
“Election of full-time faculty for the 2003-04 academic year as submitted by the President of San Antonio College and shown on List No. 3 is hereby approved.”
*18. REQUEST FOR APPROVAL OF RECOMMENDATION FOR
“The Board of Trustees of the Alamo Community College District in accordance with the policies for academic freedom, responsibility, and tenure, hereby authorizes the granting of Continuous Tenure List No. 2.”
19. GRANTING OF TITLE OF EMERITUS STATUS AT ST. PHILIP’S COLLEGE
On motion of Trustee Gonzales, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“In recognition of his long and distinguished service to St. Philip’s College, the title of Professor Emeritus, Department of Social and Behavioral Sciences, is conferred upon Dr. Eamonn Lester and he is granted all rights and privileges of the title effective May 11, 2003.”
*20. ELECTION OF ADJUNCT FACULTY IN CONTINUING EDUCATION
AT ST. PHILIP’S COLLEGE
“Election of adjunct Continuing Education faculty as submitted by the President of St. Philip’s College and shown on List No. 7 is hereby approved. Further Board action will not be required for these persons to teach in the indicated areas. Employment of the persons is contingent upon the instructional needs of the College.”
*21. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT
GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT
“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report for the period of May 1, 2003 through May 1, 2003.”
22. FINANCIAL REPORTS
Mr. Carlos Ramirez, District Director for Finance & Accounting, addressed item #4 on the minute order, the TIF project status report. Mr. Ramirez and Mr. Jim Lowry from Langley & Banak reviewed and provided an explanation of the report for the Board.
Trustee Conner inquired about some of the specific line items on the report listed as legal fees.
Mr. Ramirez explained the purpose of those fees.
Trustee Conner asked if the District had received any funds, associated with these TIF’s, from the City of San Antonio?
Mr. Ramirez stated the District received funds in the amount of $5900.00 in legal fees associated with the Houston Street TIF.
Trustee Conner asked if the District is recuperating the true costs of administration associated with the involvement in TIF’s?
Mr. Ramirez stated that administrative involvement is limited to Mr. Leo Zuniga, Director of Governmental and Public Relations, himself, and another from his staff. He feels confident that with regard to these three staff costs are being recuperated. Regarding Bexar Appraisal and Bexar County Tax Office, those costs too are correct and should be recuperated. Regarding legal costs, the City of San Antonio had been billed for those costs.
Trustee Conner expressed his concern that once costs have been taken into account the issue is that the District, at the very least, should be breaking even.
Trustee Rindfuss expressed that based on a meeting he attended he has observed that the costs charged by the District are minimal in comparison to those charged by other organizations taking part in these TIF’s. He stated his dissatisfaction in not recuperating the administrative costs. He is in favor of discontinuing participation in the TIF programs if the District is not recuperating the minimal administrative costs. He directed Mr. Lowry to come up with something presentable that would provide for adequate full payment of the administrative costs associated with the TIF’s.
On motion of Trustee Gonzales, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:
“These financial reports are hereby accepted as presented.”
*23. MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND
“Funding, Expenditures, Commitments, and Available Balances.”
*24. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS
“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”
25. ACTION ON CONTRACT EXTENSION FOR THE RENTAL OF MODULAR
CLASSROOM BUILDINGS, FOR THE AVIATION TECHNOLOGY DEPARTMENT,
ST. PHILIP’S COLLEGE, SOUTHWEST CAMPUS (CONTRACT NO. 00A-127)
Ms. Linda O’Nave, Director Purchasing and Acquisitions explained the unusual circumstances surrounding this contract in that it is a renewal of an existing contract, which provided for the rental for two years. She indicated that the campus has indicated that the buildings will be needed an additional year and perhaps two. As a result, she negotiated to extend the contract two additional years.
On motion of Trustee Gonzales, seconded by Trustee Vincent Lazaro and by unanimous vote of the Board, the following minute order was adopted:
“A one (1) year contract extension is awarded to Resun Leasing Inc. of Selma, Texas, in the amount of $33,480.00 per year for the Rental of Modular Classroom Buildings, for the Aviation Technology Department, St. Philip’s College, Southwest Campus (Contract No. 00A-127) with the option to extend the contract for one (1) additional twelve month period at the same rate, if needed.”
*26. ACTION ON BIDS FOR RENOVATION FOR EL PUEBLO COMMUNITY
DEVELOPMENT CENTER, PALO ALTO COLLEGE FOR THE ACCD
FACILITIES DEPARTMENT (BID NO. 03M-053)
”Based on bids received April 22, 2003, the contract is awarded to South Texas
Interiors, Inc. of San Antonio, Texas, submitting the low base bid in the
amount of $35,400.00 for Renovation for El Pueblo Community Development Center,
Palo Alto College for the ACCD Facilities Department A 5% contingency ($1,770.00)
is approved for the project.”
“The cooperative purchase report for April/May 2003 is hereby accepted.”
CLOSED SESSION
Chairman Dr. Sprague announced that the meeting would adjourn into Close Session under the statues providing for such Closed Session at 8:45 p.m.
RECONVENED INTO OPEN MEETING
Chairman Dr. Sprague reconvened the meeting into Open Session on Wednesday June 18, 2003 at 12:10 a.m. Trustee Jesse H. Gonzales was not present.
28. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION
On motion of Trustee Prieto, to name Dr. J Terrence Kelly as the finalist for the position of chancellor and that final action on employment of Dr. J Terrence Kelly be taken 21 days after today’s date, seconded by Trustee Rindfuss and by unanimous vote of Board motion carries.
SETTING OF NEXT MEETING DATE
A regular meeting of the Board of Trustees is scheduled for Tuesday, July 15, 2003 at the George E. Killen Community Education & Service Center, 101 Community Meeting Room at 201 W. Sheridan.
ADJOURNMENT
There being no further business, the meeting was adjourned on Wednesday June 18, 2003 at 12:12 a.m.
Respectfully submitted:
Dr. Gene Sprague, Chairman
Alamo Community College District
Board of Trustees
Approved for submission to the Board:
Dr. J. Parker Chesson
Interim Chancellor
Prepared by:
Aurora M Medina
Board Liaison