Michael Stewart

Assistant Professor of Astronomy

San Antonio College

Date of Demise: January 20, 2003

Jean Longwith

Radio Television Film Chariperson

San Antonio College

Date of Demise: January 21, 2003

Clayton Fifield

Continuing Education

St. Philip’s College

Date of Demise: March 29, 2003

Mayme Williams

Public Funding Director

District Offices

Date of Demise: April 30, 2003

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

Dr. Elizabeth Dollie Hudspeth, Associate Professor, St. Philip’s College, was recognized for being named 2003 Piper Professor by the Minnie Stevens Piper Foundation of San Antonio and was presented with a plaque.

PROGRAM HIGHLIGHTS/RECOGNITION

Therese Palacios introduced students from Palo Alto College that earned awards at the Phi Beta Lambda State Leadership Conference.

Dr. Guzman presented information regarding the pilot program for the Four Day Work Week for Summer 2003 at Palo Alto College.

Mrs. Theresa Martinez-Fayette assisted by Gloria Medellin, presented an overview of PeopleLink.

CITIZENS TO BE HEARD

The following persons spoke under citizens to be heard:

Ann Morris spoke regarding Mary Halfmann’s grievance and the Special Meeting’s subject of mold remediation at Palo Alto College.

Mary Halfmann addressed the Board regarding her EEOC claim against the District and requested that the District reconsider their decision denying her grievance.

Dub Smothers spoke in support of the Fuel Cell Technology Program.

1. REVIEW AND DISCUSSION OF FUEL CELL TECHNOLOGY PROGRAM

Mr. Greg Brady, assisted by Dr. William Davis, and Dr. Federico Zaragoza presented the Board with information regarding the history and status of the Fuel Cell Technology program.

Trustee Charles Conner expressed interest in ensuring that the needs of this program‘s curriculum are adequately addressed.

Dr. Angie Runnels assured him that the current curriculum addresses the needs of this program.

Mr. Brady added that the objective of the curriculum is to produce skilled fuel cell technicians.

Trustee James Rindfuss asked how many persons were teaching?

Dr. Zaragoza informed him that he and Dr. Davis are teaching the courses.

Trustee Rindfuss suggested that the presenters meet with Dr. J. Parker Chesson, Interim Chancellor, to discuss budget issues in order to ensure the continued success of this program.

Dr. Runnels stated there is a commitment to hire additional fuel cell instructors, as well as a commitment to accommodate other budget issues.

Trustee Rindfuss inquired about facilities.

Dr. Zaragoza explained that facility needs are being addressed collaboratively with Brooks City Base.

2. ACTION ON RETAMA PARK TAX INCREMENT REINVESTMENT ZONE

Mr. Leo Zuniga, Director of Governmental and Public Relations informed the Board that County Commissioners Court of Bexar County voted unanimously to place a one-year moratorium on TIF projects.

Lance Elliott, representing the City of Selma, requested that the Board agree to participate in this TIF.

Chairman Dr. Sprage opened the floor for discussion.

Trustee Gary Beitzel expressed concern that there are no identifiable benefits from TIF participation, especially when considering the goals of the District as set forth in the mission statement.

Trustee Rindfuss stated that participation in this particular TIF would not take away any revenue from the District, and considering anticipated development this TIF could contribute funds to the District. He also stated that this TIF would be used as a means to add funds to the District. He sees this TIF as a positive cash generator for the District and proposes 50% participation and adherence to the agreed criteria.

Trustee Beitzel expressed concern regarding the significance of the percentage of the District’s participation. Should the District not participate, the likelihood is that the TIF will still happen.

Trustee Rindfuss stated he still believes the District should support development of properties such as these that would otherwise not be enhanced.

Trustee Bietzel stated that development is not the primary mission of the District.

Trustee Rindfuss agreed but also stated that it is the duty of the Trustees to identify and maximize sources of revenue such as these.

Trustee Conner referred to the resolution that was adopted March 25, 2003 and inquired as to whether the applicant had submitted documentation addressing the items listed in the resolution.

Trustee Rindfuss inquired as to the administrative costs.

Mr. Carlos Ramirez, Director of Finance and Accounting, stated that administrative costs are per property account. The District contracts with the Bexar Appraisal District and Bexar County Tax Office to assess and collect the costs. He estimated that administrative costs are $2.90 per account plus legal fees.

Chairman Dr. Sprague inquired about the reasons for historically high administrative costs associated with TIFs considering that $2.90 per account seems minimal. He stated that it would appear that the legal fees are excessive and make up a larger percentage of the administrative costs associated with TIFs.

Mr. Zuniga referred to the attachments and pointed out that administrative costs for this TIF are estimated to be $77,000.00.

Trustee Conner referred to the previously established criteria and motioned to table this item until the Board received a response from the applicant addressing the criteria.

Trustee Rindfuss stated he received a complete analysis from the applicant responding to the criteria and assumed the rest of the Board members had received one also.

Mr. Ramirez stated that the billings for the administrative costs were submitted by our attorneys to the City of San Antonio.

Chairman Dr. Sprague stated that considering the constraints of the budget the question is whether participation in TIFs is costing the District money or not.

Discussion continued regarding the costs associated with this TIF.

Trustee Vincent Lazaro stated his opposition to this TIF. He stated the primary mission of the District and the Board should be an educationally derived one.

Mr. Bill Armstrong reminded the Board that any TIF being considered does not have to meet all the stipulations of criteria.

Trustee Conner moved to table the item until further information is received.

Motion failed for lack of a second.

Trustee Rindfuss moved to adopt theTIF with the indicated conditions.

Motion failed for lack of a second.

Trustee Beitzel moved to deny District participation in this TIF.

Trustee Lazaro second the motion.

Trustee Rindfuss made a substitute motion to table until further documentation is submitted to the rest of the Trustees and that the item be brought back at the next meeting.

Trustee Conner seconded the motion.

Chairman Dr. Sprague called for the votes on the substitute motion by raising their right hand.

The votes are recorded as follows:

Trustee Luz Prieto Opposed

Trustee Vincent Lazaro Opposed

Trustee Marcelo Casillas Opposed

Trustee Dr. Gene Sprague In favor

Trustee Charles Conner In favor

Trustee Gary Beitzel Opposed

Trustee James Rindfuss In favor

Substitute motion failed.

There being no further discussion Chairman Dr. Sprague called for the votes on the motion by Trustee Beitzel to deny District participation in this TIF by raising their right hand. The votes are recorded as follows:

Trustee Luz Prieto In favor

Trustee Vincent Lazaro In favor

Trustee Marcelo Casillas In favor

Trustee Dr. Gene Sprague In favor

Trustee Charles Conner Opposed

Trustee Gary Beitzel In favor

Trustee James Rindfuss Opposed

Motion passed.

3. STATUTORY PRESENTATION ON THE RAINBOW HILLS AND MISSION CREEK PROPOSED TAX INCREMENT FINANCING AND REINVESTMENT ZONE

Jerry Jurica, City of San Antonio Neighborhood Action Department Special Projects Coordinator, TIF Program presented the proposal for participation in the Rainbow Hills and Mission Creek TIF.

4. ADOPTION OF POLICY CODE REVISIONS SECTION A (LOCAL) –

BASIC DISTRICT

On motion of Trustee Beitzel, seconded by Trustee Lazaro and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby approves the following additions and revisions to the wording of these Local policies:

Local Policy AB (Attachment II) - District Name and Definitions is revised to include:

Item 4. Northwest Vista College.

Local Policy AD (Attachment III) - Educational Role and Mission, Purpose, and Responsibility is revised to include the following four (4) items:

1) Addition to the Statement of Ethics and Philosophy. This wording is as previously adopted by the Board in 1995-1996. These paragraphs currently appear in our internal copy of the Policy Manual and should precede the section labeled “Philosophy” as presented in Attachment III (from TASB). The wording is as follows:

It is the policy of the District to apply the highest ethical standard to all members of the District community including the Board of Trustees, administration, staff and faculty in achieving its mission and in managing its resources efficiently and effectively to reach its goals and objectives. The District shall include a code of ethics for Board members, administration, staff, and faculty in its Policy Manual.

The District seeks to treat each person of the College community as a unique individual and provide a positive, encouraging, and success-oriented environment. District policies and practices that protect the rights and development of each individual in the District community shall be enforced. Protection from unlawful discrimination, including conduct that constitutes sexual harassment, and freedom to develop as a student and/or District employee shall be promoted.

The District accepts its responsibilities to its students, to its employees, and to the members of the community; the District is committed to meet these responsibilities with balance, fairness, accountability, and ethical integrity.

2) Adding to the “Mission” statement (Attachment III) the following section which currently appears in the internal copy of the Policy Manual as previously adopted by the Board:

PRACTICING FISCAL RESPONSIBILITY BY:

a) Leadership/coordination for the planning, acquisition, and allocation of ACCD resources necessary to meet district objectives

b) Increased productivity

c) Continual assessment and improvement of all operations

d) Aesthetically pleasing, safe and functional facilities and grounds

3) Adding the Northwest Vista Mission statement to Attachment III. The wording is as follows:

Northwest Vista College is founded as a comprehensive public community college serving, primarily, the northwest quadrant of Bexar County, Texas. As such, the College will address a wide range of learning objectives. The College will be characterized by innovative learning systems, accessible scheduling, and the effective use of learning technologies.

4 ) Replacing the Palo Alto College mission statement in Attachment III with the statement which was adopted by the Board in 2001 and is as follows:

As a public comprehensive community college, Palo Alto College provides exemplary, accessible education and training to a diverse and aspiring community. The College educates, nurtures, and inspires students through a dynamic and supportive learning environment, which promotes the intellectual, cultural, economic and social life of the community.”

5. ADOPTION OF POLICY CODE REVISION SECTION B (LOCAL) – LOCAL GOVERNANCE

On motion of Trustee Rindfuss, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby approves the following additional language as the second paragraph under “Individual Authority” in Local Policy BBE (Attachment I) as follows:

Board Members shall not conduct independent investigations or become involved in the day-to-day operation of the District’s various departments or Colleges. A trustee outside of a Board meeting, Board committee meeting, or through contact with employees authorized by the Board, should not question, challenge or attempt to influence a District’s employee in the performance of his or her duties. If an individual trustee has a question regarding a District employee’s action, the trustee should direct the question to the Chancellor.”

6. REQUEST FOR INTERNAL AUDIT OF ACCD BOARD OF TRUSTEES

TRAVEL FOR FISCAL YEARS 2000 – 2001 THROUGH 2002 – 2003

Discussion occurred among trustees, staff, and legal counsel regarding the parameters of this study, to include time period for auditing, in addition to present and past trustees that would be considered.

Motion was made by Trustee Rindfuss, seconded by Trustee Lazaro that the request for internal audit of ACCD Board of Trustees travel includes the last 5 fiscal years for current trustees.

Trustee Conner made an amendment to the motion so that this report would be submitted to the Board on a quarterly basis. Chairman Dr. Sprague called for the vote and the motion was approved by unanimous vote of the Board.

6. (a) PRESENTATION AND DISCUSSION OF GARZA/GONZALEZ & ASSOCIATES’

AUDIT WORK PLAN FOR FISCAL YEAR 2002-2003

Dora Verde, Garza/Gonzales & Associates presented an overview of the audit plan proposal highlighting the areas of audit scope, audit work plan, timing and deadlines, new accounting and auditing standards, expected client assistance, and staffing assignments.

Further discussion followed explaining the Letter of Confirmation sent to employees, the number of employees who receive the letter, and the inclusion of financial statement figures for the ACCD Foundation.

6. (b) DISCUSSION AND POSSIBLE APPROVAL OF EXPENDITURES

RELATED TO THE REVIEW OF FINALISTS FOR THE CHANCELLOR OF THE ACCD.

Pulled for Executive Session discussion.

7. DISCUSSION AND POSSIBLE ACTION ON FISCAL YEAR 2004

BUDGET DEVELOPMENT CONCEPTS

Dr. Chesson, Interim Chancellor, made general remarks regarding the budget for Fiscal Year 2003-2004.

Trustee Conner requested staff make recommendations regarding the financial future of the District to the Board members.

Trustee Beitzel made remarks regarding the tax rate and the revenues from property appraisals. He stated it is very important to identify issues and look at all options available to resolve the issues.

Trustee Marcelo Casillas agreed with remarks made by Trustee Beitzel and requested Mr. Ramirez submit an update regarding the budget for Fiscal Year 2003-2004.

Trustee Rindfuss suggested reviewing options that allow for cuts to expenses and/or increases to revenue instead of approving a tax increase.

Trustee Luz Maria Prieto agreed with Trustee Casillas and voiced her disagreement with placing the burden of financial problems on students by increases in tuition. She stated that ACCD has rarely increased tax rates and periodically even rolled back the tax rate so taxpayers must take into consideration that this is the most cost effective tax rate they will pay.

8. CORRECTION AND APPROVAL OF MINUTES

On motion of Trustee Conner, seconded by Trustee Casillas and by unanimous vote of the Board, the following minute order was adopted:

A The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on February 18, 2003 are hereby approved.@

9. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR

BOARD MEETING OF MAY 20, 2003

On motion of Trustee Beitzel, seconded by Trustee Casillas and by unanimous vote of the Board, the following minute order was adopted:

A The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on May 20, 2003 is hereby approved.

Agenda items include: *10, *11, *12, *13, *14, *15, *16, *17, *18,

*19, *20, *21, *22, *23, *24, *25, *26, *29, *30.”

*10. ELECTION OF ADJUNCT FACULTY AT THE COLLEGES OF THE ACCD

A Election of adjunct faculty as submitted by the college Presidents and shown on List No. 9 for the 2002-03 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of these persons is contingent upon the instructional needs of the College.@

*11. RECOGNITION OF TWENTY-FIVE YEAR EMPLOYEES

AT NORTHWEST VISTA COLLEGE

A Recognition for twenty-five years of dedicated service to the District, is hereby bestowed upon the attached list of employees at the Alamo Community College District.@

*12. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

AT NORTHWEST VISTA COLLEGE

A Election of Adjunct Continuing Education Faculty as submitted by the President of Northwest Vista College and shown on List No. 10, is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.@

*13. RECOGNITION OF TWENTY-FIVE YEAR EMPLOYEES

AT NORTHWEST VISTA COLLEGE

A Recognition of employees who have dedicated twenty-five years of service to the District, is hereby bestowed upon the individuals named on List No.9.@

*14. REQUEST FOR APPROVAL OF RECOMMENDATION FOR

CONTINUOUS TENURE AT NORTHWEST VISTA COLLEGE

A The Board of Trustees of the Alamo Community College District in accordance with the policies for academic freedom, responsibility, and tenure, hereby authorizes the granting of continuous tenure to the following faculty members as set forth on List No.8.@

*15. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

AT PALO ALTO COLLEGE

A Election of Adjunct Continuing Education Faculty as submitted by the President of Palo Alto College and shown on List No. 9, is hereby approved. Employment of these individuals is contingent upon the instructional needs of the College.@

*16. REQUEST FOR APPROVAL OF RECOMMENDATION FOR

CONTINUOUS TENURE AT PALO ALTO COLLEGE

*17. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

AT SAN ANTONIO COLLEGE

A Election of Adjunct Continuing Education Faculty as submitted by the President

of San Antonio College and shown on List No.11, is hereby approved. Employment of these persons is contingent upon the instructional needs of the College.@

*18. RECOGNITION OF TWENTY-FIVE YEAR EMPLOYEES

AT SAN ANTONIO COLLEGE

A Recognition of employees who have dedicated twenty-five years of service to the District is hereby bestowed upon the individuals named on List No. 1.@

*19. REQUEST FOR APPROVAL OF RECOMMENDATION FOR

CONTINUOUS TENURE AT SAN ANTONIO COLLEGE

A The Board of Trustees of the Alamo Community College District in accordance with the policies for academic freedom, responsibility and tenure, hereby authorizes the granting of continuous tenure to the following faculty members as set forth on Continuous Tenure List No. 1.@

*20. ELECTION OF FULL TIME FACULTY AT SAN ANTONIO COLLEGE

A Election of full-time faculty for the 2003-04 academic year as submitted by the President of San Antonio College and shown on List No.2, is hereby approved.@

*21. ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY

AT ST. PHILIP’S COLLEGE

A Election of Adjunct Continuing Education Faculty as submitted by the President of St. Philip’s College and shown on List No.6, is hereby approved. Further Board action will not be required for these persons to teach in the indicated areas. Employment of these persons is contingent upon the instructional needs of the College.@

*22. RECOGNITION OF TWENTY-FIVE YEAR EMPLOYEES

AT ST. PHILIP’S COLLEGE

A Recognition of twenty-five years of dedicated service to the District, is hereby bestowed upon the attached list of employees at St. Philip=s College.@

*23. REQUEST FOR APPROVAL OF RECOMMENDATION FOR

CONTINUOUS TENURE AT ST. PHILIP=S COLLEGE

*24. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND

NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

A The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report for the period of April 1, 2003 through April 30, 2003.@

*25. MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND

“Funding, Expenditures, Commitments, and Available Balances.”

*26. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS

AND AMENDMENTS

A Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.@

27. MONTHLY FINANCIAL STATEMENTS

Mr. Ramirez explained that these statements provide an update on statement of income and expenditures and year to date balances. He provided a brief explanation of the attachments for this agenda item, particularly expenditures, investment income, tax collection rates, and expenses.

On motion of Trustee Lazaro, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

28. APPROVAL OF GED TEST FEE

Mr. Ramirez explained the justification for an increase in this rate.

On motion of Trustee Rindfuss, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:

“The GED test fee beginning in Fiscal Year 2003-2004 of $61.50 is hereby approved.”

*29. TRIENNIAL CONTRACT FOR SANITARY PAPER PRODUCTS, FOR THE

ACCD FACILITIES DEPARTMENT (BID NO. 03M-063)

A Based on bids received April 22, 2003, the contract is awarded to XPEDX of San Antonio, Texas, submitting the low annual estimated expenditure of $113,296.30 for the Triennial Contract for Sanitary Paper Products for the ACCD Facilities Department (Bid No. 03M-063) with two (2) options to extend.@

*30. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $25,000.00

A The cooperative purchase report for March/April 2003 is hereby accepted.@

31. ACTION ON BIDS FOR DIGITAL PIANO LAB SYSTEM, FOR THE MUSIC AND

HUMANITIES DEPARTMENT SAN ANTONIO COLLEGE (BID NO. 03A-068)

Ms. Linda O’Nave, District Director of Acquisitions and Administrative Services, explained that although five bids were received, four of them failed to meet the bid specifications developed by the teaching faculty and as a result were eliminated from the award process.

On motion of Trustee Lazaro, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

“Based on bids received March 13, 2003, the contract is awarded to Piano Gallery of San Antonio, Texas, submitting the total low bid meeting specifications (LBMS) of $42,800 for New Digital Piano Lab System for the Music and Humanities Department, San Antonio College (Bid No. 03A-068).”

32. DISCUSSION AND POSSIBLE APPROVAL OF CONTRACT FOR PROPOSED

NORTHEAST CAMPUS SITE

Pulled for Closed Session.

- - - - - - - - - - - - -

CLOSED SESSION

Chairman Dr. Sprague announced that the meeting would adjourn into Closed Session under the statues providing for such Closed Session at 11:05 p.m.

RECONVENED INTO OPEN MEETING

Chairman Dr. Sprague reconvened the meeting in Open Session at 1:05 a.m.

The following Trustee was not present:

District 3 Vincent Lazaro

33. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION

On motion of Trustee Rindfuss, seconded by Trustee Beitzel and by majority vote of the Board, the following resolution was adopted:

“RESOLVED, that the District has identified the need to acquire a site in the northeast sector of Bexar County to be developed as a community college. Pending the Owner’s approval, the District’s staff and attorneys are authorized to execute the contract presented in Closed Session to acquire the designated site for a purchase price per acre not to exceed that authorized by the Board plus closing costs and under those terms and conditions acceptable to the District by and through its Director of Acquisitions and Administrative Services.

FURTHER RESOLVED, that the Chancellor of the District, or his designee, is authorized to execute necessary earnest money contracts, closing documents, and all other documents necessary to effect the acquisition of this property.”

Chairman Dr. Sprague abstained.

On motion of Trustee Rindfuss, seconded by Trustee Casillas and by unanimous vote of the Board, the following minute order was adopted:

AThe administrators listed below have been reviewed in accordance with ACCD Policy DLA. I hereby recommend renewal of the contracts for the following administrators for the period specified:

Dr. Jacqueline Claunch, President of Northwest Vista College

September 1, 2004 to August 31, 2005;

Dr. Ana M. Guzman, President of Palo Alto College

September 1, 2004 to August 31, 2005;

Dr. Angie S. Runnels, President of St. Philip’s College

September 1, 2004 to August 31, 2005;

Dr. Robert E. Zeigler, President of San Antonio College

September 1, 2004 to August 31, 2005;

Ms. Linda O’Nave, Director of Acquisitions and Administrative Services