The vote in favor by show of hands to elect Trustee Charles Conner were as follows:

Trustee Dr. Bernard Weiner
Trustee Jennifer Ramos
Trustee Marcelo Casillas
Trustee Roberto Zárate
Trustee Gene Sprague

The vote in favor by show of hands to elect Trustee Gary Beitzel were as follows:

Trustee Denver McClendon
Trustee Gary Beitzel
Trustees James Rindfuss

By majority vote Trustee Charles Conner was elected as Chairman.

Nominations were open for the office of Vice Chair.

Trustee Dr. Bernard Weiner moved to nominate Roberto Zárate. Trustee James Rindfuss seconded the motion.

Trustee Denver McClendon moved to close the nominations. There were neither objections to the motion nor additional nominations.

By unanimous vote Trustee Roberto Zárate was elected Vice Chairman.

Nominations were open for the office of Secretary.

Trustee Charles Conner moved to nominate Trustee James Rindfuss. Trustee James Rindfuss declined the nomination, citing his previous tenure as Secretary and stating he felt it was to the benefit of the Board, as a whole, to provide everyone an opportunity to serve as an officer.

Trustee James Rindfuss moved to nominate Trustee Gary Beitzel. Trustee Marcello Casillas seconded the motion.

Trustee Gary Beitzel moved to nominate Trustee Denver McClendon. Trustee Denver McClendon declined the nomination and motioned to close the nominations.

By unanimous vote Trustee Gary Beitzel was elected Secretary.

Nominations were open for the office of Assistant Secretary.

Trustee Marcelo Casillas moved to nominate Trustee Jennifer Ramos. Trustee Denver McClendon seconded the motion.

Trustee Charles Conner moved to close the nominations.

By unanimous vote Trustee Jennifer Ramos was elected Assistant Secretary.

7. DISCUSSION AND POSSIBLE ACTION ON ACCD STRATEGIC PLAN

Chancellor Dr. Kelly presented a working plan and recommended the Board accept it.
There was discussion among the trustees regarding the parts of this plan that were lacking. Namely, a structure that would facilitate the implementation of goals as set forth in the strategic plan.

Dr. Kelly stated he would take the plan as presented and continue to develop it and bring it back to the Board at a later date.

Discussion followed regarding the need for a schedule and/or timeline for implementation of the strategic plan.

8. SALE OF SAN ANTONIO COLLEGE LOW POWER TELEVISION LICENSE

Chancellor Dr. Kelly briefed the Board regarding this item and indicated that many educational organizations lost frequencies as a result of the recent high definition channels.

Dr. Robert Zeigler, San Antonio College President, informed that Board that a buyer had been identified and was waiting for Board approval to process the transaction.

Trustee Rindfuss inquired about the possibility of regaining the frequencies and what preventive measures if any could have been taken to prevent their initial loss.

Chancellor Dr. Kelly assured Trustee Rindfuss that this was a common occurrence in community colleges and the present recommendation before the Board was the most beneficial. He stated there was not much that could have been done to prevent this situation and efforts to regain the frequencies were futile.

On motion by Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:

“The Alamo Community College District Board of Trustees authorizes the Chancellor or his designee to negotiate and consummate the sale of the San Antonio College low power television license on the terms and conditions he deems appropriate for an amount of approximately $100,000.”

9. CHANCELLOR’S REPORT

Chancellor Dr. Kelly briefly reviewed the following items:
• Elections
• Audio Visual Equipment Upgrades
• Televised Board Meetings
• Garza/Gonzalez & Associates’ Audit Plan

Trustee Zárate questioned a change order mentioned in the Acquisitions monthly report. Mr. John Strybos, Director of Construction, informed Trustee Zárate that the contractor would shoulder this cost.

Trustee Zárate also questioned the budget shortfall referenced in the Fiscal Affairs monthly report.

Vice Chancellor of Administration, Dr. Daniel Derrico, explained that the shortfall was a result of enrollment decreases, or decreases in tuition revenue, which had been originally over projected, but he assured the Board that the budget would be balanced through a process by which expenditures would be adjusted or reduced to accommodate the shortfall in revenue projections.

Trustee Rindfuss expressed his thoughts on the importance of Board awareness about budget shortfalls especially in light of the fact that throughout the last fiscal year the utilities account seemed to have a surplus and that information such as this should have been brought to the attention of the Board while they were approving transfers from the utilities account.

10. DISCUSSION AND POSSIBLE ACTION ON RESOLUTION TO APPROVE A TAX RATE INCREASE OF .003 FOR FISCAL YEAR 2004-2005

Chancellor Dr. Kelly reported his recent experience when meeting with state legislators who advised him that budgets could possibly face additional substantial cuts. He also indicated that regardless of the outcome of the vote on this item, administration was prepared to make any necessary adjustments.

Trustee McClendon, motioned to consider this item. Trustee Marcelo Casillas second the motion.

Trustee Rindfuss cautioned the Board regarding the expenses associated with the Northeast Campus and the lack of funding for these anticipated expenses. He suggested that the tax increase be approved and set aside for the Northeast Campus.

Trustee Beitzel encouraged the Board to exercise restraint in this area, given the fact that the bond issue was coming up and taxpayers may feel over burdened by both a tax increase and support for a bond issue.

Trustee Dr. Weiner mentioned his experience with the electorate given his recent election to office and stated that citizens seemed to be very much against tax increases.

Trustee McClendon reminded the Board that Proposition 13, which freezes taxes for the elderly, was a looming issue. He felt that this increase would give the District some flexibility when facing Proposition 13.

Trustee Zárate explained his reluctance to endorse this increase given the fact that tuition increased, fees increased, and it seemed that adopting a tax rate increase would be difficult to justify. He questioned in what ways the District exercises fiscal stewardship that matches the level of stewardship asked of students through tuition and fee increases, and in this case, the taxpayer through a tax increase.

Trustee Conner felt there would be a need to defend this action, in addition to justifying the bond package to the San Antonio community as a whole. In addition, he was concerned about the political ramifications of this action on the bond.

Trustee Rindfuss made a substitute motion to approve the tax increase and set it aside for the Northeast Campus.

The motion failed for lack of a seconded.

Chairman Dr. Sprague stated this was a worthy action but felt it could jeopardize the bond issue therefore he felt it was not the time to approve a tax increase.

Chairman Dr. Sprague called for the vote by a show of hand and the results were recorded as follows:

District 1 Dr. Bernard K. Weiner Opposed
District 2 Denver McClendon In Favor
District 3 Jennifer Ramos In Favor
District 4 Marcelo S. Casillas In Favor
District 5 Roberto Zárate, Assistant Secretary Opposed
District 6 Dr. Gene Sprague, Chairman Opposed
District 7 Charles J. Conner Opposed
District 8 Gary Beitzel Opposed
District 9 James A. Rindfuss, Secretary In Favor

Motion failed.

11. APPROVAL OF AUTHORIZED SIGNATURES FOR ACCD BANK ACCOUNTS

On motion by Trustee Rindfuss, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

“Effective September 1, 2004 the following officials of the District are hereby designated as authorized signatures for all the Alamo Community College District bank accounts: Chancellor, Vice Chancellor for Administration, District Director for Finance and Accounting, President of Northeast College, President of Northwest Vista College, President of Palo Alto College, President of St. Philip’s College and President of San Antonio College.”

12. APPROVAL OF INVESTMENT BROKERS

On motion by Trustee Beitzel, seconded by Trustee Dr. Weiner and by unanimous vote of the Board, the following minute order was adopted:

“Brokers included in Exhibit A are authorized to negotiate transactions with ACCD as prescribed in the District’s investment policy.”

13. FINANCIAL REPORTS

On motion by Trustee Zárate, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

14. RECOMMENDATION FOR APPOINTMENT OF DEAN OF PROFESSIONAL AND TECHNICAL EDUCATION AT SAN ANTONIO COLLEGE

Dr. Zeigler expressed the process by which this candidate was selected and recommended approval by the Board.

On motion by Trustee Beitzel, seconded by Trustee Dr. Weiner and by unanimous vote of the Board, the following minute order was adopted:

“Appointment of Lula W. Pelayo as Dean of Professional and Technical Education at San Antonio College, effective September 1, 2004, as submitted by the President of the College, is hereby approved.”

15. NAMING OF BUILDING AT SAN ANTONIO COLLEGE

Chancellor Dr. Kelly referenced current policy regarding the naming of buildings as justification for this item, and Dr. Zeigler explained the internal processes that were followed to provide the Board with this recommendation.

Sonny Melendrez, local radio and television personality, gave a personal testimony about the depth of personal and professional character of Miss Longwith and the well-deserved tribute that the naming of this building would provide.

On motion by Trustee Dr. Weiner, seconded by Trustee McClendon and by unanimous vote of the Board, the following resolution was adopted:

“The Alamo Community College District Board of Trustees authorizes naming the newly constructed Radio-TV-Film building located on the campus of San Antonio College as the Jean Longwith Radio, Television, & Film Building.”

16. DISCUSSION AND POSSIBLE ACTION ON SELECTION FOR PROFESSIONAL SERVICES FOR FACILITY CONDITION ASSESSMENT, DISTRICT-WIDE
(RFP NO. 04M-122))

Trustee Charles Conner, Chairman of the Building Committee explained the purpose of the following items and stated the Building Committee had reviewed each with the exception of #19 and #20. He stated the Building Committee approved them for consideration by the entire Board.

On motion by Trustee McClendon, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

“The Building Committee hereby recommends to the Board of Trustees the firm(s) recommended by the screening committee for contract award of the Professional Services for Facility Condition Assessment, District-wide (RFP No. 04M-122). If negotiations with the primary firm, Facility Programming and Consulting are unsuccessful, negotiations will be terminated and initiated with the second ranked firm, Marmon Mok, LLP. The contract fee will be brought back to the Board for approval.”

17. DISCUSSION AND ACTION ON SELECTION OF PROFESSIONAL DESIGN SERVICES FOR CHILLER REPLACEMENT AT PALO ALTO COLLEGE
(RFP NO. 04M-109)

On motion by Trustee McClendon, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

“The Building Committee hereby recommends to the Board of Trustees the firm(s) recommended by the screening committee for contract award of the Professional Design Services contract(s) for Chiller Replacement at Palo Alto College (RFP No. 04M-109). If negotiations with the primary firm, Goetting & Associates, are unsuccessful, negotiations will be terminated and initiated with the second ranked firm, Joshua Engineering. The contract fee will be brought back to the Board for approval.”

18. DISCUSSION AND POSSIBLE ACTION ON CONSTRUCTION PROGRAM MANAGER RFP

Trustee Zárate questioned the funding source for the $2 million in this request for proposal and Mr. John Strybos, Director of Construction, indicated the funds would be part of next year’s budget.

Trustee Rindfuss questioned the qualifications of any one firm to perform all aspects of each project. Mr. Strybos indicated that any one project could require the services of multiple firms and that this method can be an option for managing the projects.

On motion by Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees authorizes the Chancellor, or designee, to prepare and advertise a Request for Proposals for the services of a Construction Program Manager to oversee ACCD=s construction building projects, as needed. The maximum amount to be awarded to the Construction Program Manager under this contract is $2,000,000.00 annually. There will be no minimum nor guaranteed award under the proposed contract. Further, staff is authorized to evaluate responses and submit one or more recommended firms to the Board for award.”

19. DISCUSSION AND POSSIBLE ACTION ON MASTER PLANNING AND PROGRAMMING FOR NORTHWEST VISTA AND NORTHEAST COLLEGES

Trustee Zárate expressed concern that these projects have not been worked into the budget and additional funds would have to be identified.

Chancellor Dr. Kelly indicated that the budget would be adjusted to fund these projects.

Trustee Conner stated these projects would have to be initiated regardless of when, and funds from the bond package could be used to replace those that these projects would take from the budget.

Trustee Beitzel asked the administration if there was a recommendation regarding the funding source for these projects.

Chancellor Dr. Kelly stated that no one funding source had been identified and that he would bring the funding source back to the Board at a later date.

Trustee Conner motioned to approve the projects and identify the reserve fund as the fund source, to be reimbursed, at a later date, from potential funds from the bond package. He cited the added value through savings in terms of dollars and planning as his rationale.

Trustee Rindfuss made a substitute motion to use the preventive maintenance fund as the fund source for these projects.

Motion failed for lack of a second.

Trustee Beitzel seconded the motion made by Trustee Conner and the following minute order was passed unanimously.

“The Board of Trustees authorizes the Administration to prepare and advertise a Request for Proposals for Master Planning and Programming for Northwest Vista and Northeast Colleges. Fees for these services are estimated not to exceed $500,000 per campus. Staff is authorized to evaluate responses and submit recommended firms to the Board for award.”

20. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE ISSUANCE OF AN RFP FOR AN IDIQ CONTRACT FOR ARCHITECTURAL & ENGINEERING SERVICES FOR CONSTRUCTION PROJECTS OF LESS THAN $500,000

On motion by Trustee Beitzel, seconded by Trustee Conner and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees authorizes the Chancellor, or designee, to prepare and advertise a Request for Proposals for an Indefinite Delivery, Indefinite Quantity Architecture-Engineering Services contract and proceed with the evaluation process in preparation for Board action.@

21. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF NEGOTIATED FEE FOR PROFESSIONAL DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR BUILDING RENOVATION AND EXPANSION (WOMEN’S CENTER), SAN ANTONIO COLLEGE, (RFP NO. 04M-065)

On motion by Trustee Zárate, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with Madeline Anz Slay Architecture, PLLC. in the amount of $31,350.00, and approves all allowed reimbursable costs per RFP Number 04M-065.”

22. DISCUSSION AND ACTION ON INCREASE IN CONTINGENCY – DINING HALL EXPANSION AT PALO ALTO COLLEGE, CSP 03C-096

On motion by Trustee Casillas, seconded by Trustee Dr. Weiner and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees approves an increase in the contingency from five (5) percent to thirteen and one half (13.5) percent for the Multi-Campus Construction Project (Package ‘C’, Volume III, Palo Alto College, CSP: 03C-096. The overall cost for the project shall not exceed $788,596.00. The revised contingency amount is $117,567.00 for the project.”

23. DISCUSSION AND ACTION OF INCREASE IN CONTINGENCY – UTILITY REPAIRS AND SOIL REMOVAL FROM BUILDING “G” CRAWL SPACE, CSP NUMBER: 03C-096

Trustee Zárate questioned the level of responsibility the engineers who worked on this project should take. Mr. Strybos indicated that in house engineers worked on this project and these have been unforeseen events that were unavoidable.

On motion by Trustee Casillas, seconded by Trustee Ramos and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees approves an increase in the contingency from fifteen (15) percent to twenty five (25) percent for the Utility Repairs and Soil Removal from Building “G”, Palo Alto College, CSP: 03C-096. The account providing funding is 07-30-1638. The overall cost for the project shall not exceed $246,250.00, including contingencies. The revised contingency amount is $49,250.00 for the project.”

Trustee McClendon was not present at the time of the vote.

24. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS FOR CONSTRUCTION OF PARKING LOTS AT PALO ALTO COLLEGE AND ST. PHILIP’S COLLEGE
(RFP NO. 04M-046).

On motion by Trustee Casillas, seconded by Trustee Ramos and by majority vote of the Board, the following minute order was adopted:

“Budget transfer of $316,000.00 for the Construction of a Parking Lot at Palo Alto College from the utilities account to multi-year construction account is hereby approved.”

Trustee McClendon was not present at the time of the vote.

25. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON AUGUST 17, 2004

On motion by Trustee Conner, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on August 17, 2004 is hereby approved.

Agenda Items Include: 26, 27, 28, 29, 30, & 38”

Items 31 through 37 were pulled for individual consideration.

26. ELECTION OF FULL–TIME FACULTY AT THE COLLEGES OF THE ACCD

“Election of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 10 for the 2003-04 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”

27. MONTHLY REPORT ON STATUS OF 2001 BOND
AND 2003 BOND CONSTRUCTION FUNDS

This is an informational item on funding, expenditures, commitments, and available balances.

28. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS

“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”

29. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE

This is strictly an informational item on the Northeast College tax revenue set aside.

30. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT
GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report* for the period of MAY 1, 2004 through MAY 31, 2004.”

38. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS
OF $25, 000.00

"The cooperative purchase report for June/July 2004 is hereby accepted."

31. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE PURCHASE AND INSTALLATION OF AN AUTO PAINT DOWN-DRAFT SPRAY BOOTH, FOR THE AUTO COLLISION & BODY REPAIR PROGRAM AT ST. PHILIP’S COLLEGE – SOUTHWEST CAMPUS (BID NO. 04A-080).

Ms. Linda O’Nave, District Director of Acquisitions and Administrative Services informed the Board about the process, background, and details of this item.

Trustee Beitzel questioned the funding source for this item and expressed concern that after reviewing the allocations booklet, he could not find any such account number as the one referenced in the minute order.

Chancellor Dr. Kelly informed the Board that funds are moved within the budget on a daily basis and justifiably so. He stated the budget is dynamic in nature, which explains inability to locate the account number, but there is a budget that is accessible via particular software that is operated in real time. He also assured the Board that no project is released for bidding without previously identifying and transferring those funds to the proper accounts and ensuring that any such account truly exists.

Trustee Zárate suggested this project be totally funded from maintenance tax bond or from the preventive maintenance funds that are being rolled over.

Chairman Dr. Sprague stated he did not feel there was a need to use either the maintenance tax funds or the preventive maintenance funds, since it appears the necessary accounts exist. He agreed that given the dynamic nature of the budget there may be instances in which accounts would be created during any given fiscal year and the Board may not be aware of the creation of such accounts until the item is brought forth for consideration.

Trustee Rindfuss requested the Board be given access to the real time version of the budget that was previously referenced.

On motion by Trustee Casillas, seconded by Trustee Ramos and by unanimous vote of the Board, the following minute order was adopted:

"Based on bids received May 20, 2004, the contract is awarded to Dan Montgomery DBA Equipment Solutions, of Round Rock, Texas, submitting the sole bid of $81,757.80 for the Purchase and Installation of an Auto Paint Down- Draft Spray Booth, for the Auto Collision & Body Repair Program at St. Philip’s College – Southwest Campus (Bid No. 04M-080). A 5% contingency ($4,088.00) is also approved. "

32. DISCUSSION AND POSSIBLE ACTION ON RFP FOR ANNUAL CONTRACT FOR AVIATION TECHNOLOGY FLIGHT TRAINING, FOR THE AVIATION DEPARTMENT AT PALO ALTO COLLEGE (RFP NO. 04A-105).

On motion by Trustee Beitzel, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

"Based on proposals received June 29, 2004 for 'Aviation Technology Flight Training' for Palo Alto College (RFP No. 04A-105), the contract is awarded for Option I to SkySafety of San Antonio, Texas. SkySafety provides the lowest hourly fee per student and is determined to be most advantageous to the ACCD. This contract will begin on August 25, 2004 and end August 31, 2005, with the option to extend the contract for up to three (3) one year periods, if service is satisfactory and escalation terms are met.@

33. DISCUSSION AND POSSIBLE ACTION ON RENEWAL OF RFP FOR STUDENT ACCIDENT INSURANCE, FOR THE DEPARTMENT OF HUMAN RESOURCES
(RFP NO. 02A-103).

On motion by Trustee Zárate, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

"Based on the request received April 29, 2004 from Academic Risk Management for Student Accident Insurance (RFP No. 02A-103), the contract is modified: 1) to change the underwriter from Peoples Benefit Life Insurance Company to Monumental Life Insurance Company; 2) to increase the premium rates as listed on Attachment A; and 3) to change name of the agent from Academic Risk Management to Academic Health Plans. The duration of this policy will be for twelve (12) months commencing on the first day of the Fall semester, 2004 and ending on the first day of the subsequent Fall semester, 2005. The fee to be charged for the continuing education students will continue to be $1.00 for each semester or session and $4.00 per student per semester for the Fall and Spring terms. There is an option to extend the contract for an additional one (1) year term which may be negotiated if renewal indications are provided within ACCD’s time frame and reflect renewal terms that are deemed by ACCD to be competitive with current market conditions, but not to exceed 15 percent of the original rate, if service is satisfactory.”

34. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR PARKING LOT IMPROVEMENTS, AT ACCD NORTHEAST CAMPUS FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 04M-112).

Trustee McClendon inquired about the plan for the buildings at this location once the permanent campus was built.

Chancellor Dr. Kelly stated there was no plan at this time but administration was addressing the need for a plan.

On motion by Trustee Beitzel, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

"Based on proposals received July 27, 2004, the contract is awarded to Greco Construction Inc. of San Antonio, Texas, submitting the low bid of $ 98,000.00 for the Parking Lot Improvements, at ACCD Northeast Campus, 7980 Pat Booker Road, Live Oak, Texas for the ACCD Facilities Department (Bid No. 04M-112). A 5% contingency ($4,900.00) is also approved. "

35. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE RENOVATION FOR NEW CYBER CAFÉ, LOFTIN STUDENT CENTER AT SAN ANTONIO COLLEGE FOR THE ACCD FACILITIES DEPARTMENT (BID NO. 04M-111).

Trustee Zárate was concerned about the funding source, curriculum development, considering these were renovations.

Dr. Zeigler explained that these funds were placed in this account for special initiatives and this project has been identified as one of these initiatives.

On motion by Trustee Conner, seconded by Trustee Weiner and by unanimous vote of the Board, the following minute order was adopted:

"Based on bids received July 1, 2004, the contract is awarded to Sanford Taylor Turk LP, of San Antonio, Texas, submitting the low bid of $35,307.00 for the Renovation for New Cyber Café, Loftin Student Center at San Antonio College for the ACCD Facilities Department (Bid No. 04M-111). A 10% contingency ($3,530.00) is also approved. "

36. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR THE PURCHASE OF STUDENT LOUNGE CHAIRS, FOR NORTHWEST VISTA COLLEGE (BID NO. 04A-128).

Trustee Conner motioned to approve the item for discussion only and Trustee Dr. Weiner made a second to the motion.

Trustee Beitzel expressed concerned about the individual cost of the chairs, which is $1144. He felt this projected a poor image of the Board’s fiscal responsibility.

Chancellor Dr. Kelly and Dr. Jacqueline Claunch, Northwest Vista College President provided additional information to the trustees regarding the frame, upholstery, grade, quality and durability of these chairs as a rationale for the recommendation.

Discussion followed among the trustees and staff regarding the fiscal image and perception that would be projected by the Board if items with costs such as these were approved.

Trustee McClendon motioned to table the item and directed staff to gather additional information.

Motion passed by unanimous vote.

37. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR RESTORATION/REBUILDING OF STEINWAY AD@ CONCERT GRAND PIANO, FOR THE SAN ANTONIO COLLEGE MUSIC & HUMANITIES DEPARTMENT, (BID NO. 04A-127)

On motion by Trustee McClendon, seconded by Trustee Ramos and by unanimous vote of the Board, the following minute order was adopted:

“Based on bids received July 27, 2004, the contract is awarded to Rappaport’s Piano Workshop of Round Rock, TX, submitting the low bid of $31,624 for the Restoration/Rebuilding of Steinway “D” Concert Grand Piano, for the San Antonio College Music & Humanities Department, (Bid No. 04A-127)”

CLOSED SESSION

Chairman Dr. Sprague announced that the meeting would adjourn into Closed Session pursuant to sections 551.071 and 551.072 of the Texas Open Meetings Act at 10:02 p.m.

RECONVENE OPEN MEETING

Chairman Dr. Sprague reconvened the meeting into Open Session at 10:56 p.m.

23. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION

There were no items for consideration.

SETTING OF NEXT MEETING

A Regular Meeting of the Board of Trustees is scheduled for Tuesday, September 21, 2004, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.

ADJOURNMENT

On motion by Trustee McClendon, seconded by Trustee Beitzel and there being no further business, the meeting was adjourned at 10:56 p.m.

Approved for submission to the Board:

Dr. J. Terence Kelly
Chancellor

Prepared by:
Aurora M Medina
Board Liaison