Minutes
Alamo Community College District
Regular Meeting of the Board of
Trustees
George E. Killen Community Education
& Service Center
201 W. Sheridan
San Antonio, Texas
October 15, 2002
CALL TO ORDER AND ROLL CALL
Chairman
Dr. Eugene Sprague called the meeting to order at 7:38 p.m. Chairman Dr. Sprague announced that a quorum
of trustees was present.
The
following trustees were present:
District 1 Luz Maria Prieto, Vice Chair
District 2 Donald L. McClure
District 4 Marcelo S. Casillas
District 5 Jesse H. Gonzales
District 6 Dr. Gene Sprague, Chairman
District 7 Charles J. Conner
District 9 James A. Rindfuss, Secretary
Trustees
Absent:
District 3 Vincent A. Lazaro, Treasurer
District 8 Gary Beitzel
CERTIFICATION AND POSTING OF NOTICE
The Chairman announced that the notice of the Board meeting
had been duly posted at the District Office Building, Northwest Vista College,
San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto
College, and the ACCD George E. Killen Community Education & Service Center
fulfilling the requirements of the statutes as set forth.
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INVOCATION
The
invocation was given by Ms. Matilde Rico, Student Success Specialist III,
Northwest Vista College.
MEMORIAL
No memorials.
RECOGNITION OF SPECIAL GUESTS,
FACULTY AND STAFF
The
District-wide Employee of the Month for September 2002 is Ms. Matilde Rico, Student Success
Specialist III, Northwest Vista College.
The District-wide Employee of the Month for October 2002 is
Rodolfo G. Klebahn, Financial Aid Technician, Student Financial Services, ACCD
- W. Houston.
CITIZENS TO BE HEARD
None.
PROGRAM HIGHLIGHTS/RECOGNITION
None.
1.
DISCUSSION AND ACTION ON THE TAX INCREMENT
REINVESTMENT ZONE IDENTIFIED AS NORTH EAST
CROSSING
DEVELOPMENT PROJECT
Trustee James Rindfuss stated that the Board Chairman had
appointed him to serve as the ACCD representative to the committee of the North
East Crossing Project and that he is being asked to sign the Interlocal
Agreement on behalf of the ACCD. He
advised that our attorney had reviewed the Board=s prior action on this matter and it was found there
was no authorization to allow the Board member to sign the Interlocal Agreement
on behalf of ACCD.
He advised that the Interlocal Agreement had been reviewed
and approved by our legal counsel and was now requesting that the Board
authorize him to sign the Interlocal Agreement on behalf of the ACCD.
Trustee James Rindfuss then read the following minute order
aloud:
AThat the execution on behalf of the
Alamo Community College District (ACCD) by James A. Rindfuss of the Interlocal
Agreement among Alamo Community College District, the City of San Antonio, and
Reinvestment Zone Number Fifteen (15), City of San Antonio, Texas, relating to
the North East Crossing Development Project, pursuant to minute order passed by
the ACCD Board on
April 16, 2002, is hereby approved.@
AThat, unless determined otherwise by
the ACCD Board, the Trustee in
whose district a tax increment
reinvestment zone is located shall serve as the representative of ACCD on the
Board of such tax increment reinvestment zone, the Chairman of the Board of
ACCD shall appoint another member of the ACCD Board to serve in the interim.@
On motion of Trustee James Rindfuss, seconded by Trustee
Charles J. Conner and by unanimous vote of the Board, the minute order was
adopted.
2.
APPROVAL OF THE MINUTES OF THE
REGULAR
BOARD MEETING OF SEPTEMBER 10, 2002
Trustee Jesse H. Gonzales moved approval with the exception
of the following corrections:
Page 4, Minute Order #7 first paragraph change Asubstitute motion@ to Aapproval.@
Page 7, Minute Order #21 second paragraph change AChancellor Ramsay responded@ to AChancellor Robert Ramsay responded no.@
Page 8, Setting Of Next Meeting Date Correction: AA regular meeting of the Board of Trustees is scheduled for
Tuesday, October 15, 2002 at the George E. Killen Community Education &
Service Center at 201 W. Sheridan.@
Chairman Dr. Sprague called for any more corrections or
additions to the minutes.
Trustee James Rindfuss made the following correction to Page
4, Minute Order #7 to read:
Trustee Jesse H. Gonzales made a motion for approval with
the exception of *19 and *21 to be pulled for further discussion. Motion was seconded by Trustee Gary Beitzel
and by unanimous vote of the Board, the following minute order was adopted:
AThe minutes of the Regular Board
Meeting of the Board of Trustees of the Alamo Community College District on
September 10, 2002 is hereby approved.@
3.
APPROVAL OF THE CONSENT AGENDA OF THE REGULAR
BOARD MEETING OF SEPTEMBER 10, 2002
Trustee Jesse H. Gonzales moved approval with the exception
of *16 and *19 to be pulled for further discussion. Motion was seconded by Trustee James Rindfuss
and by unanimous vote of the Board, the following minute order was adopted:
AThe Consent Agenda for the Regular
Board Meeting of the Alamo Community College District Board of Trustees held on
October 15, 2002 is hereby approved.@
Agenda items include:*4, *5, *6, *7,
*8, *9, *10, *15, *17 and *20.
*4.
ELECTION OF ADJUNCT FACULTY AT THE COLLEGES OF THE ACCD
AElection of adjunct faculty as submitted by the college
Presidents and shown on List No. 2 for the 2002-2003 year is hereby
approved. Further Board action will not
be required for these persons to teach in the indicated disciplines. Employment of these persons is contingent
upon the instructional needs of the College.@
*5. ELECTION OF ADJUNCT CONTINUING EDUCATION
FACULTY
AElection of Adjunct Continuing
Education Faculty as submitted by the President
of Northwest Vista College and shown
on List No. 10, is hereby approved.
Employment of these persons is contingent upon the instructional needs
of the College.@
*6.
ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
AElection of Adjunct Continuing
Education Faculty as submitted by the President
of Palo Alto College and shown on
List No. 4, is hereby approved.
Employment of these persons is contingent upon the instructional needs
of the College.@
*7.
ELECTION OF ADJUNCT CONTINUING EDUCATION FACULTY
AElection of Adjunct Continuing
Education Faculty as submitted by the President
of San Antonio College and shown on
List No. 4, is hereby approved.
Employment of these persons is contingent upon the instructional needs
of the College.@
*8.
ELECTION OF FULL-TIME FACULTY 2002 - 2003
AThe individuals identified on
attached List No. 7 for St. Philip=s College, having
met the criteria for faculty status
and currently having faculty status, are hereby elected as faculty at St.
Philip=s College for the 2002 - 2003
academic year. Employment agreements for
these individuals will be issued for a period of nine months. Summer employment agreements will be issued
only for the required instructional needs of the College. Those faculty members who serve as Department
Chairpersons may be issued an agreement for a period not to exceed ten and
one-half months.
All salaries are subject to the
availability of funds to support the faculty salary schedule. This election to St. Philip=s College does not preclude
cross-college assignment of faculty, if the need for such assignment provides
benefit for the instructional needs of the District.@
*9.
ELECTION OF ADJUNCT FACULTY IN CONTINUING EDUCATION
AElection of adjunct Continuing
Education Faculty as submitted by the President of St. Philip=s College and shown on List No. 1,
is hereby approved. Further Board action
will not be required for these persons to teach in the indicated areas. Employment of these persons is contingent
upon the instructional needs of the College.@
*10.
REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND
NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY
COLLEGE DISTRICT
AThe Alamo Community College District
Board of Trustees hereby accepts the non-governmental gifts and grants made to
the Alamo Community College
District as shown on the attached
report for the period of September 1, 2002 through September 30, 2002.@
*15.
MONTHLY REPORTS ON NORTHEAST CAMPUS CONSTRUCTION FUNDS
Funding, Expenditures, Commitments, and Available
Balances for Northeast Campus
*17. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS
AND
AMENDMENTS
ABudget amendments as they appear on
the Budget Amendments Report submitted to the Board of Trustees are hereby
approved.@
*20.
MONTHLY REPORT ON COOPERATIVE PURCHASES
IN EXCESS OF $25,000.00
AThe cooperative purchase report for
September 2002 is hereby accepted.@
11.
DISCUSSION AND ACTION ON FUNDING REVISIONS TO THE
$25 MILLION BOND PROGRAM FUND AND
FUNDING FOR OTHER PROJECTS
Trustee Charles J. Conner gave an update on the Building
Committee Meeting.
Trustee Charles J. Conner stated that 2.5 million was
allocated from the 4.8 million to increase the size and completeness of the
architectual plans.
Trustee Charles J. Conner stated that $785,000 was also
approved for a parking lot at Northwest Vista College for about approximately
400 parking spaces.
Trustee Charles J. Conner stated that $200,000 was also
approved for a fiber optic infrastructure project with the City of San Antonio
leaving approximately $1.2 million for contingencies.
Trustee James Rindfuss proposed the following amended
motion:
AFunds for the Combined Fee Revenue
and Refunding Bond, Series 2001 in the amount of 4.8 million are being released
because of termination of negotiations for the PACE property and are
recommended by both the Building and Budget and Finance Committees to this
Board to be used to provide for the $2.5 million escalation in the college
project costs; the $785,000 for a parking lot at Northwest Vista College; and
the $200,000 for a fiber optic infrastructure project with the City of San
Antonio and $1.3 million for land
purchase for the future Northeast Campus.@
Trustee Marcelo Casillas seconded the motion.
Chairman Dr. Gene Sprague called for
any discussion.
Trustee Jesse H. Gonzales asked why
the PACE property was no longer needed.
Mrs. O=Nave explained to Trustee Jesse H. Gonzales that when we were originally seeking a property
there were a number of needs within the college district that would fit very
well at the PACE facility. However due
to changing priorities within the district and the availability of some space
that wasn=t anticipated, the PACE property was
no longer needed.
Chairman Dr. Gene Sprague called for
any further discussion. There being no
further discussion he then called for the votes.
The votes are recorded as follows:
All in favor, none opposed, motion
passes.
12.
DISCUSSION AND ACTION ON BUDGET AMENDMENT
RELATED TO 1/4 CENT TAX RATE
INCREASE
Mr. Carlos Ramirez explained why
this budget amendment minute order was needed to the Board. He recommended adoption of the following
minute order and read it aloud:
AThe budget adopted by the Board for
the fiscal year 2002-2003 on August 7, 2002 that contains revenues of
$175,282,791 needs to be amended to include $1,300,000 in additional
taxes. The amended budget of
$176,582,791 including
$1,300,000 in taxes for the
exclusive benefit of future administrative operations of the proposed Northeast
College is hereby approved.@
Trustee James Rindfuss moved
approval of the minute order as read by Mr. Ramirez. Trustee Charles J. Conner seconded the
motion.
Chairman Dr. Gene Sprague called for
any discussion.
Trustee Jesse H. Gonzales asked how
this will be handled since the budget for future administrative operations is
going to increase by $1.3 million.
Mr. Ramirez informed Mr. Gonzales
that when the tax revenues do come in, they will go directly to the fund
balance and will sit there as a specific item for the Northeast operations.
Chairman Dr. Gene Sprague called for
any further discussion. There being no
further discussion he then called for the votes.
The votes are recorded as follows:
All in favor, none opposed, motion
passes.
13.
CLARIFICATION OF INCREASES FOR FACULTY
Trustee James Rindfuss, stated that
during the adoption of the Budget, the Budget and Finance Committee made a
recommendation to clarify faculty increases to the Board. Trustee Rindfuss went over the clarification
of increases that was approved by the Budget and Finance Committee.
No action was taken.
14.
FINANCIAL REPORTS
On motion of Trustee James Rindfuss,
seconded by Trustee Jesse H. Gonzales, the following minute order was adopted:
AThese financial reports are hereby
accepted for the record.@
Trustee Jesse H. Gonzales asked Mr.
Ramirez asked for an explanation of the Early Retirement Plan.
Mr. Ramirez explained to Trustee
Gonzales that the payout was taken from the fund balance and that one of the
provisions was that each year we would go ahead and set aside a certain amount
of the current revenues that would be dedicated specifically for the
refurnishment of the fund balance. For
the past year, 983,000 was dedicated for that purpose and for this year 982,000
is also dedicated for that purpose and it is also the final installment on that
payout plan.
In balancing this current budget, we
asked that the 983,000 that was set aside, instead of it being committed to the
fund balance which is currently $25 million, that it be dedicated to the
balancing of the current budget that
is in effect today.
Mr. Ramirez also stated that in
addition to that, we asked that an additional $1 million dollars
from the expected revenues over
expenditures be dedicated also to the balancing of the budget that is in effect
today. The 983,000 and the $1 million
are included in this $4.9 million from the expected revenues over
expenditures. This $4.9 million will
grow and have a net effect of approximately $1.5 to $2 million dollars.
Trustee Jesse H. Gonzales asked Mr.
Ramirez for an explanation of the Miscellaneous item
on the budgeted revenues.
Mr. Ramirez stated that he did not
have an answer to that and that he would research that and have an answer for
him at the next Board meeting.
Trustee Gonzales stated that what he
specifically wanted to know was that we had budgeted
$643,000 more or less but what was
taken in was a little over $1 million.
Trustee Gonzales asked Mr. Ramirez to explain the overage on that one.
Mr. Ramirez stated that he did not
have an answer to that and that he would research that and have an answer for
him at the next Board meeting.
Trustee Gonzales asked Mr. Ramirez
for an explanation of why $77 million was spent when we only budgeted $76
million of the Educational Budgeted Expenditures.
Mr. Ramirez stated that when you
look at the revenues and you compare them to the budget, you see that the
budget revenues are over by about $5.4 million.
A large part of that is because of the increased enrollments
representing tuition and fees.
Supporting the increased enrollment this represents additional faculty
salaries that were paid out for the increased enrollment. Mr. Ramirez stated that it was a very favorable,
(unfavorable) variance.
Chairman Dr. Gene Sprague called for
any further discussion. There being no
further discussion he then called for the votes.
The votes were all in favor, none
opposed, motion passes.
*16.
MONTHLY REPORT ON STATUS OF $25 MILLION REVENUE BOND
AFunding, Expenditures, Commitments,
and Available Balances.@
Trustee Jesse H. Gonzales stated
that there were some discrepancies as he went down the list. He asked why there was not an even amount
going to all the colleges.
Chairman Dr. Sprague stated that
part of the reason was because some projects have had some monies spent
already.
Mr. Ramirez stated that part of the
problem deals with the Portable Project at Northwest Vista
College.
On motion of Trustee James Rindfuss,
seconded by Trustee Jesse H. Gonzales and by
unanimous vote of the Board the
minute order was adopted.
18.
DISCUSSION & APPROVAL OF FEASIBILITY STUDY FOR
POTENTIAL NORTHEAST COLLEGE SITE
Trustee James Rindfuss stated that
the Northeast Task Force Committee members met and had looked at several
potential tracks of land in the northeast area.
Discussion.
Trustee James Rindfuss moved for
approval of the following motion:
ATrustee Rindfuss moved that the
Administration be authorized to conduct a feasibility study on a site being
considered by the Northeast Task Force as a possible location for the proposed
Northeast College. Funds from the study
will come from the site acquisition budget.@
Motion was seconded by Trustee Jesse
H. Gonzales and by unanimous vote of the Board, the minute order was adopted.
* 19. ACTION ON BIDS FOR RE-ROOFING OF CANOPY,
MOODY LEARNING
CENTER, SAN ANTONIO COLLEGE (RE-BID) FOR THE
FACILITIES DEPARTMENT (BID NO.
02M-080R)
Trustee Jesse H. Gonzales asked Mrs.
O=Nave to explain review this minute
order because he was pleased to see that the contingency amount of the project
was not more than 5%.
Mrs. O=Nave stated that they were recommending award to the
low bidder, Advantage USAA, Inc.
On motion of Trustee Jesse H.
Gonzales seconded by Trustee James Rindfuss and by unanimous vote of the Board,
the following minute order was adopted:
ABased on bids received September 18,
2002, the contract is awarded to Advantage USAA, Inc. of Spring Branch, Texas,
submitting the low base bid in the amount of $129,000.00 for Re-roof of Canopy,
Moody Learning Center, San Antonio College (rebid) for the ACCD Facilities
Department. A 5% contingency ($6,450.00)
is approved for this project.@
CHANCELLOR=S REPORT
No action was taken.
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CLOSED SESSION
Consultation with Legal Counsel
pursuant to Section 551.071 and 551.074 of the Texas Government Code.
Chairman Dr. Sprague announced that
the meeting would adjourn into Closed Session under the statues providing for
such Closed Session at 8:37 p.m.
RECONVENED INTO OPEN MEETING
Chairman Dr. Gene Sprague reconvened
the meeting into Open Session at 9:23 p.m.
The Board took the following action:
On the Level IV Grievance Regarding
Mary Halfmann. The Board voted to deny
her grievance and the votes are recorded as follows:
Trustee Jesse H. Gonzales Abstained
Trustee James Rindfuss Yes
Trustee Charles J. Conner Yes
Trustee Dr. Gene Sprague Yes
Trustee Luz Maria Prieto Yes
Trustee Marcelo S. Casillas Yes
Motion passes.
On an Amendment to the Severance and
Termination Agreement with Robert W. Ramsay, Ed.D., Trustee Charles J. Conner
moved for approval to the amendment and Trustee Marcelo S. Casillas seconded
seconded the motion and the votes are recorded as follows:
Trustee Charles J. Conner Yes
Trustee Dr. Gene Sprague Yes
Trustee Luz Maria Prieto Yes
Trustee Marcelo S. Casillas Yes
Trustee James Rindfuss No
Trustee Jesse H. Gonzales No
Motion failed.
SETTING OF NEXT MEETING DATE
A regular meeting of the Board of
Trustees is scheduled for Tuesday, November 19, 2002 at the George E.
Killen Community Education & Service Center at 201 W. Sheridan.
ADJOURNMENT
There being no further business, the
meeting was adjourned at 11:08 p.m.
Respectfully submitted:
Dr.
Gene Sprague, Chairman
Alamo Community College District
Board of Trustees
Approved for submission to the
Board:
Dr. Ernest A. Martinez
Interim Chancellor
Prepared by:
Ida Leos
Chancellor=s Office