CERTIFICATION AND POSTING OF NOTICE

Chairman Conner announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

CLOSED SESSION

Chairman Conner announced that the meeting would adjourn into Close Session under the statues providing for such Closed Session at 6:32p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, November 16, 2004 at 7:45 p.m.

INVOCATION

The invocation was given by Mary Brogan, Assistant Director of Acquisition and Administrative Services.

MEMORIALS

The following memorials were recognized.

Frances Lanham Learning Resources Specialist SAC 07-31-2004
Magdalena Saldana Administrative Secretary District 08-02-2004
William Keils Professor SAC 09-21-2004

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

Chancellor, Dr. J. Terence Kelly called upon Anthony Edwards, Vice President of Community Programs for City Public Service, to recognize Dr. William C. Davis, St. Philip’s College for his work with students as a professor of natural science.

Dr. Daniel Derrico, Vice Chancellor of Administration and Mr. Val Santos, Director of Facilities presented the Energy Innovator Award to the Board of Trustees. This award was presented to Alamo Community College District for their efforts to conserve energy and the associated costs.

Dr. Angie Runnels, President of St. Philip’s College recognized Rusty Boyd as the District Wide Employee of the Month.

Dr. Angie Runnels, President of St. Philip’s College recognized Mark G. Barnes Sr. as the District Wide Employee of the Year.

CITIZENS TO BE HEARD

There were no citizens signed up to address the Board.

1. REGULAR MEETING ON OCTOBER 19, 2004

On motion by Trustee Gary Beitzel, seconded by Trustee Roberto Zárate and by unanimous vote of the Board, the following minute order was adopted:

“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community College District held on October 19, 2004 are hereby approved.”

2. DISCUSSION AND POSSIBLE ACTION ON THE NURSING AND ALLIED HEALTH SITE SELECTION CRITERIA

Dr. Kelly presented the criteria and requested the Board’s approval as provided in the supporting documentation. Dr. Kelly stated that this criteria was developed by the Nursing and Allied Health Citizen’s Subcommittee and is being submitted for approval at the Subcommittee’s request.

Chairman Conner motioned that the criteria be submitted to Bond Steering Committee for review. Chairman Conner also stated this criteria would be brought back to the Board for consideration after the Bond Steering Committee has reviewed it.

Trustee Zárate second the motion.

Trustee Denver McClendon expressed appreciation to the members of the Nursing and Allied Health Citizen’s Subcommittee for their dedication and diligent efforts.

Trustee James Rindfuss requested that additional factors be considered and incorporated into these criteria. Some of the factors he mentioned included enrollment, equal distribution of resources, and fair, equitable access.

Chairman Conner requested that any dialogue among trustees be elevated to a transparent, fair, and equitable status.

Trustee McClendon addressed the current status of ACCD Nursing and Allied Health programs and reminded everyone of the mission of this organization, which includes service to the underserved of the ACCD community.

Trustee Dr. Gene Sprague expressed his agreement with the remarks made by Trustee Rindfuss as related to fairness and agreed with the motion to forward the criteria to the Bond Steering Committee.

Trustee Zárate called for the question.

The motion passed by unanimous vote of the Board.

3. DISCUSSION AND POSSBILE ACTION REGARDING TRUSTEE APPOINTMENTS TO TAX INCREMENT REINVESTMENT ZONE BOARDS

This item was pulled off the agenda as requested by Chancellor, Dr. J. Terence Kelly. No action was taken.

4. DISCUSSION AND POSSBILE ACTION REGARDING AN AUDIT COMMITTEE

Trustee McClendon provided an explanation to the Board regarding this item as it relates to the Sarbanes-Oxley Act of 2002, and mentioned that part of this recommendation is a name change to a Board subcommittee from to the Budget and Finance Committee to the Audit, Budget and Finance Committee. Trustee McClendon also stated this function of the subcommittee would serve as a filter for actions that would ultimately be taken by the Board.

Trustee Beitzel addressed some of the specifics regarding this action, particularly the stipulation that one of the members of this committee be a financial advisor.

On motion by Trustee Zárate, seconded by Trustee Dr. Bernard Weiner and by unanimous vote of the Board, the following minute order was adopted:

“Based on the recommendation of the Budget and Finance Committee, the Board assigns financial and compliance oversight duties to the Budget and Finance Committee as recommended by the National Association of College and University Business Officers. In addition, the committee’s name is hereby changed to the “Audit, Budget and Finance Committee”.

5. CHANCELLOR’S REPORT

Dr. Kelly provided a brief report on the following:

• Human Resources Compensation Study
• Energy Innovator Award
• Proposition 13
• Uncommon Expenditures
• Board Retreat

Dr. Kelly mentioned increasing the exemption for handicapped and senior citizens 5 years with a $3,000.00 exemption for each year.

Trustee McClendon requested that this item be placed on a hold status, since the state legislature will meet to review it in early 2005. He also requested this item be considered by the Board in Spring 2005.

Trustee Conner commended Dr. Kelly and Dr. Derrico

6. RECOMMENDATION FOR ADOPTION OF POLICY CODE REVISION – BE (LOCAL)- POLICY AND BYLAW DEVELOPMENT

On motion by Trustee Beitzel, seconded by Trustee Roberto Zárate and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby adopts local policy BE (Attachment 4).”

7. RECOMMENDATION FOR ADOPTION OF POLICY BDA (LOCAL) AND DELETION OF POLICY BEC (LOCAL)

On motion by Trustee Beitzel, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby approves the deletion of local policy BEC (Attachment 5) and adopts local policy BDA (Attachment 6).”

8. RECOMMENDATION FOR ADOPTION OF POLICY CODE REVISION - BD
(LOCAL) – BOARD MEETINGS

On motion by Trustee Beitzel, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby adopts local policy BD (Attachment 3).”

9. RECOMMENDATION FOR ADOPTION OF POLICY CODE REVISION - BBH
(LOCAL) – BOARD MEMBERS: CONVENTIONS, CONFERENCES, AND WORKSHOPS

On motion by Trustee Beitzel, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby adopts local policy BBH (Attachment 2).”

10. RECOMMENDATION FOR ADOPTION OF POLICY CODE REVISION - BAA
(LOCAL) – BOARD LEGAL STATUS: POWERS, DUTIES, RESPONSIBILITIES

On motion by Trustee Beitzel, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby adopts local policy BAA (Attachment 1).”

11. ACCEPTANCE OF POLICY CODE REVISIONS (LEGAL) AND (EXHIBIT)

On motion by Trustee Beitzel, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

“Based upon the recommendation of the Policy and Long-Range Planning Committee, the Board hereby accepts the TASB Legal Policies and Exhibits as listed above for inclusion in the District’s Administrative Policy Manual.”

12. ORDER CALLING FOR A SPECIAL BOND ELECTION OF THE ALAMO COMMUNITY COLLEGE DISTRICT AND PROVISION TO CONDUCT A JOINT ELECTION

On motion by Trustee Dr. Bernard Weiner, seconded by Trustee Dr. Gene Sprague and by unanimous vote of the Board, the following minute order was adopted:

“In accordance with the attached order, the Alamo Community College District Board of Trustees shall call for a special Bond election to be held and conducted jointly with the San Antonio River Authority on February 5, 2005.”

13. FINANCIAL REPORTS

On motion by Trustee Beitzel, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

14. DISCUSSION AND POSSIBLE ACTION ON THE RETAMA PARK TAX INCREMENT REINVESTMENT ZONE (TIRZ)

Trustee Beitzel motion to approve the following minute order:

“After thorough analysis, and deliberation of the Retama Park TIRZ, the Board of Trustees hereby does not authorize District participation, and directs the administration to proceed accordingly.”

Trustee Dr. Sprague second the motion and it was approved by majority vote of the Board.

Trustee Rindfuss voted in opposition to the motion.

15. GRANTING OF TITLE EMERITUS

On motion by Trustee Rindfuss, seconded by Trustee Jennifer Ramos and by unanimous vote of the Board, the following minute order was adopted:

“In recognition of his long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of History, be conferred upon James P. Martin, and he is granted all rights and privileges of this title effective August 13, 2004.”

“In recognition of her long and distinguished service to San Antonio College, the title of Professor Emeritus, Department of History, be conferred upon May P. O’Neal, and she is granted all rights and privileges of this title effective August 13, 2004.”

16. DISCUSSION AND ACTION ON INCREASE IN CONTINGENCY – APPLIED SCIENCE BUILDING AT PALO ALTO COLLEGE, CSP 03C-096

On motion by Trustee Denver McClendon, seconded by Trustee Dr. Weiner and by unanimous vote of the Board, the following minute order was adopted:

"The Board of Trustees approves an increase in the contingency from five (5) percent to five point seventy-five (5.75) percent for the Multi-Campus Construction Project (Package ‘C’, Volume II, Palo Alto College, CSP: 03C-096. The overall cost for the project shall not exceed $4,115,986.70. The revised contingency amount is $223,800.70 for the project.”

17. DISCUSSION AND ACTION ON INCREASE IN CONTINGENCY – DINING HALL EXPANSION AT PALO ALTO COLLEGE, CSP 03C-096

On motion by Trustee Zárate, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

"The Board of Trustees approves an increase in the contingency from thirteen and one half percent to twenty-five percent for the Multi-Campus Construction Project (Package ‘C’, Volume III, Palo Alto College, CSP: 03C-096. The overall cost for the project shall not exceed $838,786.25. The revised contingency amount is $167,757.25 for the project.”

18. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF NEGOTIATED FEE FOR PROFESSIONAL SERVICES FOR RENOVATION OF BUILDING J, PALO ALTO COLLEGE (RFP NO. 04M-32)

On motion by Trustee Dr. Weiner, seconded by Trustee Dr. Sprague and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the fee negotiated with Saldana and Associates, in the amount of $49,562.00, and approves all allowed reimbursable costs per RFP Number: 04M-132.”

19. DISCUSSION AND ACTION ON INCREASE IN CONTINGENCY – PARKING LOT IMPROVEMENTS, 7980 PAT BOOKER ROAD, NORTHEASTCAMPUS, BID NUMBER: 04M-112

On motion by Trustee Dr. Weiner, seconded by Trustee Beitzel and by unanimous vote of the Board, the following minute order was adopted:

"The Board of Trustees approves an increase in the contingency from five (5) percent to twenty-five (25) percent for the Parking Lot Improvements Project at Northeast Campus, 7980 Pat Booker Road, Bid Number: 04M-112. The overall cost for the project shall not exceed $122,500.00. The revised contingency amount is $24,500.00 for the project.”

20. DISCUSSION AND POSSIBLE ACTION ON A JOINT USE AGREEMENT WITH THE SAN ANTONIO WATER SYSTEM (SAWS) TO DRILL A MONITORING WELL ON THE PALO ALTO COLLEGE CAMPUS

On motion by Trustee Dr. Weiner, seconded by Trustee Zárate and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees authorizes the Administration to execute a twenty five (25) year joint use agreement, to include a termination option after ten (10) years, with the San Antonio Water Systems (SAWS) for the purpose of drilling a monitoring well on the Palo Alto College Campus. Consideration for this agreement will be five thousand dollars ($5000) and the opportunity for ACCD/PAC faculty and students to observe well installation and monitoring, as well as water quality analysis and assessment.”

21. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR
BOARD MEETING OF NOVEMBER 16, 2004

On motion by Trustee Beitzel, seconded by Trustee McClendon and by unanimous vote of
the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on November 16, 2004 is hereby approved.

Agenda Items Include: 21, 22, 23, 24, 25, 26, 27, 28, & 29”

22. APPOINTMENT OF ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“Election of full-time, adjunct and continuing education faculty is submitted by the College Presidents and shown on List No. 2 for the 2004-05 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”

23. MONTHLY REPORT ON STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on funding, expenditures, commitments, and available balances of the 2004 maintenance tax notes.

24. MONTHLY REPORT ON STATUS OF 2001 BOND
AND 2003 BOND CONSTRUCTION FUNDS

This is an informational item on funding, expenditures, commitments, and available balances of the 2001 bond and 2003 bond construction funds.

25. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE

This is strictly an informational item on the Northeast College tax revenue set aside.

26. APPROVAL AND RATIFICATION OF BUDGET TRANSFERS AND AMENDMENTS

“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”

27. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT
GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as shown on the attached report* for the period of SEPTEMBER 1, 2004 through SEPTEMBER 30, 2004.”

28. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS
OF $25, 000.00

"The cooperative purchase report for August/September 2004 is hereby accepted."

CLOSED SESSION

Chairman Conner announced that the meeting would adjourn into Close Session under the statues providing for such Closed Session at 8:47p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday October 19,
2004 at 9:15 p.m.

29. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION

Trustee Rindfuss moved to authorize Chancellor to execute a settlement agreement between ACCD and Fireman’s Fund Insurance Company as presented in Closed Session. Trustee Dr. Weiner second the motion and it was unanimously approved.

SETTING OF NEXT MEETING

A regular meeting of the Board of Trustees in scheduled for Tuesday, November 16, 2004, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 9:15 p.m.

Approved for submission to the Board:

Dr. J. Terence Kelly
Chancellor

Prepared by:
Aurora M Medina, Board Liaison