Minutes
Alamo Community College District
Regular Meeting of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
January 18, 2005

CALL TO ORDER AND ROLL CALL

Chairman Conner called the meeting to order at 6:00 p.m. and announced that a quorum of trustees was present.

The following trustees were present:

District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon
District 3 Jennifer Ramos
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Vice Chair
District 6 Dr. Gene Sprague *
District 7 Charles J. Conner, Chairman
District 8 Gary Beitzel, Secretary
District 9 James A. Rindfuss

*(arrived during closed session)

CERTIFICATION AND POSTING OF NOTICE

Vice Chair Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.

CLOSED SESSION

Chairman Conner announced that the meeting would adjourn into Close Session under the statutes providing for such Closed Session at 6:02 p.m.

RECONVENE OPEN MEETING

Chairman Conner reconvened the meeting into Open Session on Tuesday, January 18, 2005 at 6:34 p.m.

INVOCATION

The invocation was given by Mr. Vernard Grice, President of SPC Staff Council.

MEMORIALS

There were no memorials.

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF

Dr. J. Terence Kelly called upon Dr. Angie Runnels, President at St. Philip’s College (SPC), to introduce Mr. George E. Smith, Assistant Professor Emeritus at SPC. Mr. Smith has served with St. Philip’s College for almost 30 years. Mr. Smith served as Faculty member and as Chair for Allied Construction Trades. For his teaching and service, the recognition was requested and granted. The Assistant Professor Emeritus Award was effective on September 24, 2004; he served St. Philip’s College, Southwest Campus and the Alamo Community College District.

Dr. Robert Zeigler, President at San Antonio College (SAC), recognized Employee of the Month, Norma B. Martinez. She serves two facilities: San Antonio College and the District. Dr. Zeigler asked Val Santos, District Director of Facilities, to introduce Norma, a housekeeping employee at San Antonio College.

CITIZENS TO BE HEARD

There were no citizens to heard.

1. REGULAR MEETING ON DECEMBER 14, 2004

This item was removed; the minutes were not complete.

2. RECOMMENDATION FOR ADOPTION OF PURPOSE OF RENAMING OF COMMITTEE

Dr. Kelly asked Trustee Zárate, Chair to Academic, Accountability and Student Success Committee, to speak regarding this item. Trustee Zárate communicated to the Board that there are several issues with which the board has not dealt. One of the issues, Trustee Zárate stressed, is the welfare and success of our students and the accountability the ACCD has in terms of the fine product that we produce. He mentioned the “Closing the Gap” initiative that has begun at the College district, and also, within the next two years, we will have standards for accountability brought forth by the State of Texas. The ACCD must be prepared for this. He is hoping that this committee will be the Board’s Liaison in terms of understanding and formatting those issues. The Board of Trustees, led by Committee Chairperson, Trustee Zárate, have voiced interest in reconvening the committee and addressing academic and student issues district-wide. This focus provides an opportunity to revisit, update, and more appropriately name and define the committee’s role. The Board Committee recommends the renaming of the Student Recruitment, Retention, and Developmental Education Committee to the Academic Accountability and Student Success Committee. This update and revision more adequately represents the activities and focus of this committee.

On a motion by Trustee Zárate, seconded by Trustee by Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Board Committee recommends the renaming of the Student Recruitment, Retention, and Developmental Education Committee to the Academic Accountability and Student Success Committee. This update and revision more adequately represents the activities and focus of this committee.”

3. RECOMMENDATION FOR ADOPTION FOR PURPOSE OF THE ACADEMIC ACCOUNTABILITY AND STUDENT SUCCESS COMMITTEE

On a motion by Trustee Zárate, seconded by Trustee by Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Academic Accountability and Student Success Committee recommends the adoption of the following Committee Purpose Statement:

The Board of Trustees strives towards and celebrates the success of all students. To this end, the Academic Accountability and Student Success Committee will ensure, from a board’s perspective, that the academic programs and student services of the district’s colleges are of the highest quality and while adhering to board policy, maintain accountability and provide efficient, effective, innovative, and timely programs, services, and activities for all members of the community who may benefit from our community college offerings.”

4. DISCUSSION AND APPROVAL OF THE VISION STATEMENT

Trustee Zárate read this minute order for discussion and reviewed each numbered section.

On a motion by Trustee Zárate, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Academic Accountability and Student Success Committee recommends adoption and endorsement of the following Committee Vision Statement:

The Academic Accountability and Student Success Committee envisions a committee that:

5. CHANCELLOR’S REPORT

Dr. Kelly provided a brief report on the following:

• Resolution in Support of Texas Community College
• Enrollment Update Report
• Alamo Worksource Information Technology Cluster
• District Unity

Dr. Kelly announced that there was an effort throughout the fifty community colleges in Texas to acquire 1,000 signatures of support and the idea was to try to obtain prominent people from communities all across Texas. Attached is the ACCD’s list of signatures.

Dr. Kelly announced the latest update on the Spring 2005 enrollment. Last Spring’s enrollment was 51,508 credit students – this Spring the number as of today, 52,486, is almost a 1,000 student increase, or over 2%.

The third item that Dr. Kelly included in the Chancellor’s report refers to an initiative which began as a discussion regarding the District’s abilities to better respond to the workforce needs of our immediate communities.

Dr. Zaragoza explained that the proposal for the Alamo Community College District is to continue to work with the Alamo Worksource Board to establish better links to the IT sector. There have been studies that have indicated that while our programs are very effective, they are not addressing the entire prospect that the technology is moving very fast and is very fluid. There is also a need to enhance some of the soft skills, in terms of the curriculum. Dr. Zaragoza also informed the Board that this is going to be a team effort. Alamo Worksource is going to work with all of the colleges that have very strong IT components. They will report to the board on an ongoing basis.

Trustee McClendon asked that Mr. Allan Miller comment on the results of the studies that the Alamo Worksource has done concerning IT industry in this city.

Mr. Allan Miller stated that under the leadership of the Alamo Worksource they have engaged a number of employers, and started off with the Information Technology (IT) sector to try and drill down to their specific needs, the issues that they face, and the needs of the community. This is more of an “Emerging Technologies” to facilitate both the Information Technology and Telecommunications aspects as well; both growing emerging industries within our community with significant needs. Two of the largest employers in the San Antonio area that employ Information Technology (IT) workers are H.E.B. and USAA. But, they have some significant issues, and we have discovered that these industries have their specific needs. What is being taught in the community college system and the universities is often opposite of those needs. The Alamo Worksorce is trying to bring these two entities to the same track.

Trustee McClendon expanded on saying that a number of industry leaders with whom he has spoken, see a desperate need for this type of IT service. Trustee McClendon is not referencing entry level computer skills, he is referring to very specific industry driven skills.

6. ACCD TOYOTA PARTNERSHIP PROGRAM HIGHLIGHT

Dr. Zaragoza presented to the Board of Trustees the PowerPoint on ACCD Toyota Partnership Program Highlights. It is anticipated the Toyota assessment component will have approximately 150,000 applicants. An additional, 2,000 Toyota team members will complete approximately 540 hours of ACCD--delivered classroom instruction. ACCD and Toyota courses to be delivered include Electricity, Fluid Power, Mechanics, Geometric Dimensioning & Tolerancing, Programmable Controls, and Trouble Shooting. TWC has awarded ACCD $8.5 million in funding for Toyota Training. Estimated ACCD first-year budget includes:

a. Salaries (proctors, assessors, liaison, IT techs) - $1.1 million
b. Miscellaneous (signage, consumables, etc) - $2,500
c. Facility rental - $150,000
d. Administrative costs - $90,000

One of the reasons the Toyota project is so important to this community is the economic impact. Aside from the 2,000 Toyota jobs, more important to ACCD, is the multiplier with every job that Toyota creates approximately four additional jobs are going to be added to the economy. In fact, there are already 1,500 additional jobs that have been committed by Toyota Tier 1 suppliers.

7. APPOINTMENT OF GENERAL COUNSEL

Dr. Kelly explained that this item, under Personnel section, relates to the Board’s consideration of employment of an in-house full-time Counsel, and asked Trustee Rindfuss if he had an opportunity to meet the individual being recommended.

Trustee Rindfuss had the opportunity to meet with Martha McCabe. She is a very talented attorney and has excellent credentials. She went through the screening process and surfaced as one of the top contenders. Trustee Rindfuss whole-heartedly endorses this candidate for selection.

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Board of Trustees of the Alamo Community College District approves the appointment of Ms. Martha McCabe as General Counsel for the Alamo Community College District effective February 14, 2005.”

8. SCHEDULE OF BUDGET DEVELOPMENT FOR FISCAL YEAR 2005-2006

Dr. Kelly explained and recommended a Budget Development process and a draft of some basic principles he believes would form the basis of the budget. This was an information item only.

Trustee Zárate indicated that he would like to see if a discussion of the Internal Audit department, and its associated cost. This is going to become a vital unit and function in this district.

9. FINANCIAL REPORTS

On a motion by Trustee McClendon, seconded by Trustee Zárate, and by unanimous vote of the Board, the following minute order was adopted:

“These financial reports are hereby accepted as presented.”

10. RECOMMENDATION FOR REVISION OF LOCAL POLICY DEF – COMPENSATION AND BENEFITS: RECOGNITION AND AWARD

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“The Grant Proposal Incentive program as provided in Local Policy DEF (Attachment 1) is hereby discontinued and the related provisions of Local Policy DEF (‘Grant Proposal Incentives’, ‘Overhead Revenue Distribution’, ‘Use of Revenue’, ‘Definitions and Exclusions’, and ‘Sunset Provision’ sections) are hereby deleted.”

11. RECOMMENDATION FOR DISPOSITION OF GRANT PROPOSAL INCENTIVE ACCOUNTS

On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:

“The following actions relative to existing Grant Proposal Incentive accounts are hereby approved: (1) Effective immediately, Grant Proposal Incentive accounts with no revenue activity during Fiscal Years 2003-2004 and 2004-2005 will be closed and any account balances will be transferred to the general indirect cost reimbursement pool; (2) Grant Proposal Incentive accounts based on grants ending on August 31, 2005 will be closed on August 31, 2005 and any account balances will be transferred to the general indirect cost reimbursement pool on August 31, 2005; and (3) Grant Proposal Incentive accounts based on grants ending on August 31, 2006 will be closed on August 31, 2006 and any account balances will be transferred to the general indirect cost reimbursement pool on August 31, 2006.”

12. RECOMMENDATION FOR ADOPTION OF PROPOSAL LOCAL POLICY BBE- BOARD MEMBERS: AUTHORITY

On a motion by Trustee Beitzel, seconded by Trustee Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“TASB Proposed Local Policy BBE – Board Members: Authority (Attachment 1) is adopted with the following revisions: (1) in the Transacting Business section, add the following as the last tow sentences: ‘Problems presented to the Board require the collection and presentation of data pertinent to the solution of said problems. Only when such data have been considered and the Board has had ample opportunity to discuss the problem fully, should a decision be reached.’: (2) in the Individual Authority for Committing the Board section, change the word ‘President’ to ‘Chairperson’: (3) in the Contracts and Agreements section, add the words ‘or designee’ after ‘Chancellor’; (4) in the Contracts and Agreements section, change ‘$15,000 or less’ to ‘less than $50,000’.”

13. DECEMBER 2004 MONTHLY REPORT – CSP No. 03C – 096, MULTI-CAMPUS CONSTRUCTION PROJECTS

John Strybos informed the Board that this project consists of six separate facilities. The first three buildings that are complete and on schedule are San Antonio College – Radio, Television and Film (RTF), Northwest Vista College – Community Technology Center (CTC), and Palo Alto College – Applied Science Building (ASB). Classes were held scheduled on January 10, 2005. The final certificate of Occupancy for the RTF was issued on January 7.

Temporary Certificates of Occupancy were issued for CTC and ASB on January 10 respectively.

The Dining Hall Addition at Palo Alto College is approximately 25% complete. The contractor has placed the concrete for the foundation and is erecting steel. The existing

Dining Hall will be closed during Spring Break so that the new flooring can be installed. This project will be completed by June 18, 2005.

14. DISCUSSION AND ACTION ON APPROVAL OF JOINT PARTICIPATION AND USE AGREEMENT BY AND BETWEEEN CITY OF SAN ANTONIO AND ALAMO COMMUNITY COLLEGE DISTRICT AT PALO ALTO COLLEGE

Dr. Kelly asked Dr. Guzman to comment on the soccer field. Dr. Guzman announced that there are numerous soccer fields on the north side, and there are none in the south side. This will be the first soccer field in the south side. She talked to Richard Perez and the Sports Foundation, and together they developed a proposal to place a first class soccer field which would cost $750,000 which seemed too costly. Funding for this project will come from City of San Antonio General Obligation Bond Funds, on a reimbursement basis, for the amount of $250,000. And, even though it will not be a first class field, it will be the first one on the southside and will be a professional size which equals four school-sized or two college-sized fields. The soccer field will be made available to the community for its use. Dr. Guzman is working with the Sports Foundation to see if five more soccer fields, can be added. The soccer field should be ready by the end of summer 2005.

On a motion by Trustee Zárate, seconded by Trustee Dr. Sprague, and by majority vote of the Board, the following minute order was adopted:

“The Board of Trustees hereby approves the Joint Participation and Use Agreement by and between City of San Antonio and Alamo Community College District at Palo Alto College.”

15. APPROVAL OF THE CONSENT AGENDA OF THE REGULAR BOARD MEETING ON JANUARY 18, 2005

On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by majority vote of the Board, the following minute order was adopted:

“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on January 18, 2005 is hereby approved.”

Agenda Items include: *16, *17, *18, *19, *20, *21, *22, *23, *24 and *25

16. APPOINTMENT OF ADJUNCT AND CONTINUING EDUCATION FACULTY AT THE COLLEGES OF THE ACCD

“The appointment of full-time, adjunct and continuing education faculty is submitted
by the College Presidents and shown on List No. 5 for the 2004-05 year is hereby
approved. Further Board action will not be required for these persons to teach in the
indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”

17. MONTHLY REPORT ON FINANCIAL STATUS OF 2004 MAINTENANCE TAX NOTES

This is an informational item on funding, expenditures, commitments, and available balances.

18. MONTHLY REPORT ON STATUS OF PROJECTS FUNDED BY 2004 MAINTENANCE TAX NOTES

This is an informational item on funding, expenditures, commitments, and available balances of the Projects related to the 2004 maintenance tax notes.

19. MONTHLY REPORT ON STATUS OF NORTHEAST COLLEGE TAX REVENUE SET ASIDE

This is strictly an informational item on the Northeast College tax revenue set aside.

20. MONTHLY REPORT ON STATUS OF 2001, 2003 AND 2004 BOND CONSTRUCTION FUNDS

This is strictly an informational item on the status of 2001, 2003 and 2004 bond construction funds.

21. APPROVAL AND RATIFICATION OF BUDGET AMENDMENT REPORT AND BUDGET TRANSFER REPORT

On a motion by Trustee Zárate, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“Budget amendments as they appear on the Budget Amendments Report submitted to the Board of Trustees are hereby approved.”

22. REQUEST FOR ACCEPTANCE OF PRIVATE GIFTS AND NON-GOVERNMENT GRANTS TO THE ALAMO COMMUNITY COLLEGE DISTRICT

On a motion by Trustee Zárate, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:

“The Alamo Community College District Board of Trustees hereby accepts the non-governmental gifts and grants made to the Alamo Community College District as NOVEMBER 20, 2004 through DECEMBER 17, 2004.”

23. DISCUSSION AND POSSIBLE ACTION ON BIDS FOR INSTRUCTIONAL CENTER FURNITURE ST. PHILIP’S COLLEGE, SOUTHWEST CAMPUS (BID No. 05C-028).

Trustee Zárate asked Mrs. O’Nave to explain the estimate cost of $300,000.00 in which the Board has set a limit of $50,000.00 for bids. The two items in question are: one item that is clearly over and a total package of $183,000.000. Trustee Zárate’s concern is policy and understanding.

Discussion among the Board of Trustees occurred.

On a motion by Trustee Rindfuss, and seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:

“Based on bids received November 18, 2004, the contract is awarded to the following vendors.”

VENDOR ITEMS AWARDED AMOUNT

Á Bargas & Associates L-2 $ 2,306.50
Broussard Group L-1, T-12, WS-1 $11,077.86
Herman Miller
Workplace Resource T-1 $ 5,155.78
Office Depot M-2, M-7 $ 4,156.22
Office Resource Center M-1 $ 967.75
Office Source Ltd. B-1, CH-4 (LBMS), CH-5 $25,820.29 CH-7, CH-9, ST-1, ST-2, T-8
Texas Correctional Industries D-3, D-3a, D-3b, D-4, $38,135.00 D04a, D-5, D-6 (LBMS), D-8
Texas Wilson Office Products CH-3, FC-1, FC-3 (LBMS), $45,168.17SC-1 (LBMS), T-2, T-10 (LBMS)
Wittigs Office Interiors CH-10 (LBMS), D-7, D-7a $50,535.27

GRAND TOTAL $183,322.84

Submitting the low bid or low bid meeting specifications (LBMS) for the interior furniture for the newly constructed Instructional Center at St. Philip’s College, Southwest Campus (Bid No. 05C-028) for a grand total of $183,322.84.”

24. MONTHLY REPORT ON COOPERATIVE PURCHASES IN EXCESS OF $25,000.00

Mrs. O’Nave explained to the Board of Trustees that this is an informational report.

On a motion by Trustee Rindfuss, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following informational report was accepted.

“The cooperative purchase report for November/December 2004 is hereby accepted.”

25. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION

This item was erroneously listed as a consent agenda.

Trustee Rindfuss motioned to authorize the attorneys to send out the proposed draft subject to the amendments discussed in closed session. Trustee Dr. Weiner second the motion and by unanimous vote of the Board the motion carried.

SETTING OF NEXT MEETING

A regular meeting of the Board of Trustees in scheduled for February 15, 2005, at the George E. Killen Community and Education Service Center, 101 Community Meeting Room, 201 W Sheridan.

ADJOURNMENT

There being no further business, the meeting was adjourned at 8:40 p.m.

Approved for submission to the Board:

Dr. J. Terence Kelly
Chancellor