Minutes
Alamo Community Colleges
Regular Board Meeting
of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
January 22, 2008
CALL TO ORDER AND ROLL CALL
Chair Roberto Zárate called the meeting to order at 6:00 p.m. and announced that a quorum of members was present.
The following members were present:
District 1 Dr. Bernard K. Weiner (Departed at 7:50 p.m.)
District 2 Denver McClendon, Vice Chairman
District 3 Vacant
District 5 Roberto Zárate, Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss, Assistant Secretary
The following member was absent:
District 4 Marcelo S. Casillas
Presiding Administrator: Dr. Bruce H. Leslie
CERTIFICATION AND POSTING OF NOTICE
Chair Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building (Houston St.), Northeast Lakeview College, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
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INVOCATION
The invocation was given by Dr. Cynthia Griffith, Dean of Workforce Development/Continuing Education at Northeast Lakeview College.
CITIZENS TO BE HEARD
There were no citizens to be heard.
MEMORIALS
Dr. Leslie announced the passing of the following retired employees: June Henderson, served San Antonio College as Professor of English from 1964-1992; Dorothy Olijar served St. Philip’s College as Coordinator of College Health Center from 1970-1998; and Joan Schorre served San Antonio College as the Secretary of the Music Department from 1970-1981.
CEREMONIALS
Honoring Trustee Jennifer Ramos, District 3
Chairman Zárate presented a plaque of appreciation to Jennifer Ramos for her service as District 3 Trustee of the Alamo Community Colleges. Ms. Ramos resigned her position as she has been appointed City Councilwoman for District 3. Ms. Ramos expressed appreciation to the Chancellor, Trustees, Administration, and staff.
Janie Martinez Gonzalez, Winner of 2008 E-Myth Entrepreneur of the Year Award
Dr. Guzmán introduced Janie Martinez Gonzalez as a shining star of the ACCD. Through her training at PAC she was able to form her company, Web Head Group Inc. Ms. Gonzalez expressed appreciation to the Palo Alto College administration and staff for their support and guidance.
LULAC Council #2/ACCD Foundation, wins the Star Award from the Texas Higher Education Coordinating Board for the LULAC Parent/Child Scholarship Program, San Antonio College
Dr. Zeigler reported that the LULAC Council #2 and ACCD Foundation were awarded the Star Award from the Texas Higher Education Coordinating Board for the LULAC Parent/Child Scholarship Program. The LULAC Parent/Child Scholarship program offers a scholarship to a parent and a future two-year scholarship to their child, if the parent successfully completes a program of study at one of the Alamo Community Colleges. The LULAC Rey Feo Scholarship Committee, Inc. initially donated $25,000, matched by the ACCD Foundation, to launch the program, which has been administered by San Antonio College. Tom Sandoval, LULAC representative, expressed appreciation for the recognition and funding from the ACCD Foundation.
Programs Recognized as “Exemplary” by the Texas Higher Education Coordinating Board
Dr. Leslie reported that programs from San Antonio College and St. Philip’s College were recognized as “Exemplary” from the Texas Higher Education Coordinating Board.
Dr. Zeigler presented a plaque to the chairs/coordinators of each program from San Antonio College which included: American Sign Language/Interpreter Training; Radio-TV Film; Business Management; Dental Assisting Program; Finance and Financial Management; Medical Assisting Programs; Mortuary Science; Public Administration; and Real Estate.
Dr. Loston presented a plaque to the chairs/directors of each program from St. Philip’s College which included: Culinary Arts; Physical Therapy Assistant; and Respiratory Therapy.
RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF
Student of the Month (January 2008)
Dr. Loston introduced Janna Hadley, ACCD Student of the Month for January 2008. Ms. Hadley graduated with honors in the top ten percent of her class in 2004 from McCollum High School. Ms. Hadley is majoring in English and Spanish, has a 3.87 GPA, and is an active member of the Service Where It Matters (SWIM) team and Sigma Alpha Pi. Ms. Hadley expressed appreciation for the recognition and spoke of the importance of family and friends.
District Wide Employee of the Month (January 2008)
Dr. Tucker recognized Cristal M. Garcia, Workforce Development Support Specialist, at the Economic & Workforce Development Department/Westside Education & Training Center-District as the District Wide Employee of the Month. Ms. Garcia earned her Associate’s degree from Palo Alto College and will earn her Bachelor’s degree from the University of the Incarnate Word in the Fall 2008.
EXECUTIVE SESSION
Chair Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:51 p.m.
RECONVENE OPEN MEETING
Chair Zárate reconvened the meeting into Open Session on Tuesday, January 22, 2008 at 7:29 p.m.
• Special Board Meeting/Public Hearing on December 11, 2007
On a motion by Trustee McClendon, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting/Public Hearing of the Board of Trustees of the Alamo Community Colleges held on December 11, 2007 are hereby approved.”
• Regular Board Meeting on December 11, 2007
On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community Colleges held on December 11, 2007 are hereby approved.”
• Special Board Meeting on January 8, 2008
On a motion by Trustee Dr. Weiner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Special Board Meeting of the Board of Trustees of the Alamo Community Colleges held on January 8, 2008 are hereby approved.”
• Reporting to the Board
Chair Zárate stated that all finalized reports or studies authorized by the Board must be distributed to each member of the Board of Trustees.
• Update Safety Plan Report
Chair Zárate requested a status report on the safety plan. Mr. McLaughlin provided an update on the following safety initiatives: employee ID cards; emergency alert system; proximity cards (provides access to buildings); surveillance cameras; and crisis communications network. Ms. McCabe reported that the first round of fire drills has been implemented and the second round is being scheduled.
• Report on Northeast Lakeview College Tax Revenue Set-a-Side
Trustee Rindfuss inquired if the Northeast Lakeview College quarter cent tax is still in the ACCD revenue. Mr. Ramirez reported that the tax revenue has lapsed. It was recommended that this item be deferred to the Audit, Budget & Finance Committee.
• CHANCELLOR’s REPORT
Dr. Loston provided a summary report on the Associate’s Degree in Nursing Mobility Program which included: NCLEX Passage Rates and Status Timeline. Dr. Christopher Pate has been approved by the Board as Dean of Health Sciences.
• PROGRAM HIGHLIGHTS
Dr. Hudspeth provided a presentation on “The Big Read for an Enlightened Community” initiative. The Big Read is designed to restore reading to the center of American culture and provide citizens with the opportunity to read and discuss a single book within the community. The book chosen is “To Kill a Mockingbird” and numerous community activities have been scheduled.
• Discussion and Possible Action on Delegation of authority to amend the 2007-08 Interlocal Agreement Related to the Utility Escrow Settlement with the City of San Antonio
Dr. Leslie reported that the Mayor announced the formation of the P-16 Plus Council of the Greater Bexar County. This initiative will be funded by a grant from the Texas Higher Education Coordinating Board and the Human Development Service Fund. Dr. Leslie is requesting that the Board amend the current interlocal agreement to earmark $100,000 from the CPS settlement account to be used for administrative support and staff.
On a motion by Trustee Dr. Sprague, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:
“The Board authorizes the Chancellor or his designee to amend the 2007-2008 Interlocal Agreement to allocate $100,000 to establish a Greater Bexar County P-16 Plus Council from funds available under the utilities escrow settlement between the Alamo Community College District and the City of San Antonio.”
• Discussion and Possible Action on Acceptance of Resignation of District 3, Trustee Jennifer Ramos
On a motion by Trustee Dr. Sprague, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees of the Alamo Community College District, herbey accepts the resignation of Jennifer Vanee’ Ramos, District 3 Trustee of the Alamo Community College District, effective January 17, 2008.”
<Agenda Items 11 and 12 were voted on and approved in one motion.>
• Discussion and Possible Action Regarding Filling the District 3 Trustee Vacancy Position
On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“In accordance with the attached Order, the Alamo Community College District Board of Trustees calls for an election to be held on May 10, 2008 and a runoff election if necessary on June 14, 2008 to elect three single-member district trustees for Districts No. Four (4), No. Eight (8) and No. Nine (9) to full six year terms and to fill the unexpired term for District 3 of the Alamo Community College District Board.”
• Order Calling for an Election of Single-Member District Trustees of the Alamo Community College District
This agenda item was approved with agenda item 11.
• Discussion and Possible Action on Full Time, Adjunct & Continuing Education Faculty
On a motion by Trustee Conner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“Selection for 2007-2008, academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s) is hereby approved.”
“The appointment of full-time faculty as shown on List No. 1 and Adjunct and Continuing Education faculty is submitted by the College Presidents and shown on List No. 5 for the 2007-2008 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college. ”
• Discussion and Possible Action on the 2008 Membership of the ACCD CIP Citizens’ Bond Oversight Committee
Trustee Conner recommended that the League of United Latin American Communities (LULAC) representative, Luis Vera, be removed from the list. Mr. Vera has not attended the meetings and LULAC will be asked to appoint another representative.
On an amended motion by Trustee Rindfuss, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted to include the removal of the current LULAC representative:
“The Board of Trustees hereby approves the membership of the 2008 ACCD Capital Improvement Program (CIP) Citizens’ Bond Oversight Committee to include new appointments for all vacancies and removal of the current LULAC representative.”
• Discussion and Possible Action on Sanitary Sewer Service for the North Central College
On a motion by Trustee Dr. Sprague, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:
"The Board of Trustees hereby approves for Administration to prepare the Interlocal Agreement to join a joint participation group for the purpose of providing sanitary sewer and water service to the North Central College Campus and approves $625,000 for the Phase I sanitary sewer services work.”
• Discussion and Possible Action on Northwest Vista College Capital Improvement Program Campus Wide Landscaping and Irrigation Guaranteed Maximum Price
On a motion by Trustee Conner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves the Guaranteed Maximum Price Construction Manager at Risk fee negotiated with Bartlett Cocke, LP. in the amount of $1,159,825 for the construction of campus wide Landscaping and Irrigation Improvements at Northwest Vista College, RFP No. 06C-121.”
• Discussion and Possible Action on First Responders Academy Architecture/Engineering Services
On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves the fee negotiated with O’Neill, Conrad, Oppelt Architects, Inc. in the amount of $314,000 for Architect/Engineering Services for the Schematic Design Phase of the First Responders Academy Phase I development and approves all allowed reimbursable costs per RFP No. 08C-012.”
• Discussion and Possible Action on Guaranteed Maximum Price Palo Alto College Capital Improvement Program Construction Manager at Risk Spaw Glass Contractors New Central Plant Building (RFP No. 06C-121)
On a motion by Trustee Conner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves the Guaranteed Maximum Price Construction Manager at Risk fee negotiated with Spaw Glass Contractors in the amount of $903,294 for the Palo Alto College Central Plant Building, RFP No. 06C-121.”
• Discussion and possible action on competitive sealed proposals for Quality Management Training Courses for Business and Industry Employers, St. Philip’s College, San Antonio, Texas (RFP No. 08A-001)
On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:
“Based on proposals received September 20, 2007, the contract is awarded to Texas Manufacturing Assistance Center (TMAC) – Southwest Research Institute in San Antonio, Texas, for Quality Management Training Courses for Business and Industry Employers, St. Philip’s College. The initial contract period is from date of award through October 31, 2008, with an option to extend for three (3) additional one (1) year increments, if the services are satisfactory.”
• Discussion and Acceptance of Closed Real Estate Transaction
On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
"RESOLVED, that the Board of Trustees authorized the District’s staff and attorneys to acquire the following property for the Alamo Community College District for a new First Responders Academy under the terms and conditions acceptable to the Director of Acquisitions and Administrative Services.
| Legal Description |
Address |
Date Acquired |
Purchase Price |
| 59.292 acres |
10440 Jarrat Road, Von Ormy |
December 2007 |
$680,000.00 |
This purchase is now closed and title has passed to the District within the parameters authorized by the Board and, therefore, the Board accepts this report for the public record.”
• Discussion and Acceptance of Closed Real Estate Transaction – St. Philip’s College
On a motion by Trustee Conner, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
"RESOLVED, that the Board of Trustees authorized the District’s staff and attorneys to acquire the following properties for the Alamo Community College District on behalf of St. Philip’s College under the terms and conditions acceptable to the Director of Acquisitions and Administrative Services.
| Legal Description |
Address |
Date Acquired |
Purchase Price |
| Lot 11, 12, 13 & 26, NCB 1457 |
207 Gevers & 215 Wyoming |
December 2007 |
$182,000.00 |
This purchase is now closed and title has passed to the District within the parameters authorized by the Board and, therefore, the Board accepts this report for the public record.”
• Discussion and Acceptance of Closed Real Estate Transaction – San Antonio College
On a motion by Trustee Beitzel, seconded by Trustee Rindfuss, and by unanimous vote of the Board, the following minute order was adopted:
"RESOLVED, that the Board of Trustees authorized the District’s staff and attorneys to acquire the following properties for the Alamo Community College District on behalf of San Antonio College under the terms and conditions acceptable to the Director of Acquisitions and Administrative Services.
| Legal Description |
Address |
Date Acquired |
Purchase Price |
| Lot 12 , Block 5, NCB 1727 |
124 E. Courtland |
December 2007 |
$192,000.00 |
| NW 61.1 feet of Lots 5 & 6, Block 24, NCB 374 |
204 W. Evergreen |
December 2007 |
$125,000.00 |
These purchases are now closed and title has passed to the District within the parameters authorized by the Board and, therefore, the Board accepts this report for the public record.”
• Approval of Financial Reports
On a motion by Trustee McClendon, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:
“The financial reports are hereby accepted as presented.”
• Approval of Funding for North Central College
Dr. Leslie reported the funds were approved in July 2007, but other priority projects, specifically campus master planning, required the use of the identified funds. Thus, fund balance dollars are now required to design the sewer system. Discussion took place on the importance of reviewing and verifying all transactions.
On a motion by Trustee Dr. Sprague, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees approves the transfer of $833,300 from the ACCD Fund Balance for the purpose of funding the North Central College Campus sanitary sewer service.”
Trustee Rindfuss made a motion to defer items 25-28 to the Audit, Budget & Finance Committee. Discussion took place regarding agenda item 26 pertaining to the recruitment efforts for St. Philip’s College and impact of deferring the agenda item to the Audit, Budget & Finance Committee.
On a substitute motion by Trustee Beitzel, seconded by Trustee Conner, and by majority vote of the Board, agenda items 25, 27, & 28 were deferred to the Audit, Budget & Finance Committee.
Votes were recorded as follows:
Dr. Bernard K. Weiner Absent
Marcelo Casillas Absent
Denver McClendon In Favor
Roberto Zárate In Favor
Dr. Gene Sprague In Favor
Charles J. Conner In Favor
Gary Beitzel In Favor
James Rindfuss Opposed
• Approval of Funding for First Responders Academy
This item was deferred to the Audit, Budget & Finance Committee.
• Approval of Funding for St. Philip’s College’s $1,500,000 Request for Unspent FY 2006-07 Funds
On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by majority vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves the transfer of $1,500,000 from the ACCD Fund Balance for the purpose of recruiting students, initiating new instructional programs and acquiring additional non-instructional furniture and equipment at St. Philip’s College.”
Votes were recorded as follows:
Dr. Bernard K. Weiner Absent
Marcelo Casillas Absent
Denver McClendon In Favor
Roberto Zárate In Favor
Dr. Gene Sprague In Favor
Charles J. Conner In Favor
Gary Beitzel In Favor
James Rindfuss Opposed
• Approval of San Antonio College’s $700,000 Request for Unspent FY 2006-07 Funds
This item was deferred to the Audit, Budget & Finance Committee.
• Approval of Northeast Lakeview College’s $323,274 Request for Unspent FY 2006-07 Funds
This item was deferred to the Audit, Budget & Finance Committee.
29. Consent Agenda
On a motion by Trustee McClendon, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on January 22, 2008 is hereby approved, which includes: *30, *31, *32, *33, and *34.”
• Monthly report on cooperative purchases in excess of $50,000.00
“The cooperative purchase report for December 2007 reporting period is hereby accepted.”
• Grants and Contract Department Report
“The Alamo Community College District Board of Trustees hereby accepts this report on the grants and contracts (public) made to the Alamo Community College District as of December 1, 2007 through January 8, 2008.”
• Approval of Construction Reports
“Construction reports are hereby accepted as presented.”
• Approval and Ratification of Budget Amendment Report and Budget Transfer Report
“Budget amendments and/or transfers as they appear on the Budget Amendment and Budget Transfer Reports are hereby accepted as presented.”
• Gift Receipt Report
“The Alamo Community College District Board of Trustees hereby accepts this report on the private gifts and grants made to the Alamo Community College District and the Alamo Community College District Foundation, Inc. as of NOVEMBER 27, 2007 through DECEMBER 31, 2007.”
ADJOURNMENT
There being no further business, the meeting was adjourned at 9:05 p.m.
Approved for submission to the Board:
Dr. Bruce H. Leslie
Chancellor
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Prepared by:
Sandra T. Mora
Administrative Assistant
