Minutes
Alamo Community Colleges
Regular Board Meeting
of the Board of Trustees
George E. Killen Community Education & Service Center
201 W. Sheridan
San Antonio, Texas
February 19, 2008
CALL TO ORDER AND ROLL CALL
Chair Roberto Zárate called the meeting to order at 6:04 p.m. and announced that a quorum of members was present.
The following members were present:
District 1 Dr. Bernard K. Weiner
District 2 Denver McClendon, Vice Chairman
District 3 Seat vacated on January 17, 2008
District 4 Marcelo S. Casillas
District 5 Roberto Zárate, Chairman
District 6 Dr. Gene Sprague
District 7 Charles J. Conner
District 8 Gary Beitzel, Secretary
District 9 James Rindfuss, Assistant Secretary
Presiding Administrator: Dr. Bruce H. Leslie
CERTIFICATION AND POSTING OF NOTICE
Chair Zárate announced that the notice of the Board meeting had been duly posted at the District Office Building (Houston St.), Northeast Lakeview College, Northwest Vista College, San Antonio College, St. Philip's College and at Southwest Campus, Palo Alto College, and the ACCD George E. Killen Community Education & Service Center fulfilling the requirements of the statutes as set forth.
- - - - - - - - - - - - - -
INVOCATION
The invocation was given by Weldon Riggs, Instructor of Agriculture and Horticulture, from Palo Alto College.
CITIZENS TO BE HEARD
There were no citizens to be heard.
MEMORIALS
Dr. Leslie announced the passing of the following retired employees: Robert A. Sinclair Sr. who served San Antonio College as Associate Professor of Biological Sciences from 1966-1994 and Velia Escobedo who served San Antonio College as Secretary of Child Development from 1982-1990. Chair Zárate announced the passing of a construction site worker at Northwest Vista College and the victims of the shooting in Northern Illinois.
RECOGNITION OF SPECIAL GUESTS, FACULTY, AND STAFF
Governor Names Alamo Community Colleges’ Board Chairman Roberto Zárate to the Task Force on Higher Education Incentive Funding
Dr. Leslie announced that Mr. Zarate was appointed by Governor Perry to serve on a Taskforce on Higher Education Incentive Funding. The committee will make recommendations to the governor, lieutenant governor and speaker regarding guidelines for implementing higher education incentive funding programs.
Vice President of College Services
Dr. Leslie introduced the new Vice Presidents of College Services which included: David Mrizek, San Antonio College; Dr. Michael Flores, Palo Alto College; Dr. Tangila Watts Dove, Northeast Lakeview College; Dr. Benjamin Kraft, St. Philip’s College; and Julie Pace, Northwest Vista College.
San Antonio College “Exemplary” Programs
Dr. Zeigler stated that two additional programs were recognized by Texas Higher Education Coordinating Board as “Exemplary.” Dr. Zeigler introduced and presented a plaque to the department chairperson of each department which included Engineering Technologies: Drafting/Design and Nursing Education.
Student of the Month (February 2008)
Dr. Zeigler recognized Lancer J. Hardy as the ACCD Student of the Month for February 2008. Mr. Hardy is majoring in Music and has a GPA of 3.867. As noted in his nomination letter, “Lancer is an excellent student and musician, with two primary instruments and a talent that will likely take him into a professional orchestra and/or a graduate program upon the completion of his Associate of Arts this May and his bachelor’s degree.” Mr. Hardy has been accepted to the University of North Texas.
Emeritus Status
Dr. Zeigler recognized Bettye H. Knox who was Professor Emeritus. Ms. Knox served San Antonio College in Department of Mathematics and Computer Science from 1969-2006.
District Wide Employee of the Month (February 2008)
Dr. Claunch recognized Kateri Morales, Student Success Specialist III, of Northwest Vista College. Ms. Morales was selected for this award due to going above and beyond to make sure students understand not only the courses required to achieve a degree but help them build a financial plan to achieve their goals. Her efforts for dual credit were instrumental in allowing NVC to enroll over 1600 high school students this semester.
EXECUTIVE SESSION
Chair Zárate announced that the meeting would adjourn into Executive Session under the statutes providing for such Executive Session at 6:28 p.m.
RECONVENE OPEN MEETING
Chair Zárate reconvened the meeting into Open Session on Tuesday, February 19, 2008 at 7:02 p.m.
• Regular Board Meeting on January 22, 2008
On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner and by unanimous vote of the Board, the following minute order was adopted:
“The minutes of the Regular Board Meeting of the Board of Trustees of the Alamo Community Colleges held on January 22, 2008 are hereby approved.”
• CHAIRMAN’S REPORT
Chair Zarate announced the several trustees attended the Association of Community College Trustees (ACCT) Legislative Summit in Washington, DC. Trustees attended a meeting with U.S. Senator John Cornyn and U.S. Senator Kay Bailey Hutchinson and discussed the community college legislative priorities. Chair Zárate reported that pell grants will be extended beyond $5,000.00.
• CHANCELLOR’S REPORTS
Ms. Carol Riley reported that an on-line policy and code of conduct training has been implemented for all employees. The training will support the Achieving the Dream and Baldrige initiatives and the ACCD Strategic Plan. The training will inform employees of policies, ethical standards, and the laws affecting community colleges, show questions and answers dealing with the workplace, include actual case studies, and help employees understand the resources available whenever they are unsure about the best course of action.
• PROGRAM HIGHLIGHTS
Dr. Guzmán introduced Peter Myers, Associate Professor of History and Rob Hines, Assistant Professor of History, who have collaborated in implementing Oral History Projects in their curriculum. Mr. Hines presented several web-sites of students’ small town oral history projects. Mr. Myers presented several web-sites of students’ grandparents or elder relative’s vanishing occupations oral history projects.
• Discussion and Possible Action on Banner Research Accounting (Grants Module) Implementation (RFP No. 08A-074R)
On a motion by Trustee McClendon, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“Based on proposals received January 31, 2008, the contract is awarded to Skybridge Global, Inc. of Marietta, Georgia, submitting the best value proposal of $114,750.00 for District Banner Project Office, Banner (Grants Implementation) (RFP No. 08A-074R).
• Discussion, Presentation and Possible Action on Response Plan regarding the Internal and External Audits and Kaludis Report
Mr. McLaughlin provided an overview of the Action Plan for the Internal and External Audits and Kaludis Report which included: Improve internal controls; Collective and individual accountability; Clarify work unit tasks; Streamline “whole systems” processes; Require employee training; Improve communications; Create and monitor timelines; Demand continuous adjustments/improvements and entrepreneurship; and Measure results—implement changes—refresh.
• Discussion and Approval of Charge to the Chancellor
Chairman Zárate reported the Chancellor has been given a letter of charge on expectations and items that will be monitored by the Board. An update will be given at each Board meeting.
On a motion by Trustee Dr. Weiner, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the Charge to the Chancellor was approved.
• Continuing Education Certificate in Massage Therapy – St. Philip’s College
On a motion by Trustee McClendon, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“The Board authorizes the President of St. Philip’s College or her designee to submit a new continuing education program application for a Certificate in Massage Therapy to the Texas Higher Education Coordinating Board (THECB).”
• Discussion and Possible Action on Full Time, Adjunct & Continuing Education Faculty
On a motion by Trustee Conner, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“Selection for 2007-2008, academic year as submitted by the Presidents of the Alamo Community College District and shown on the attached list(s) is hereby approved.”
The appointment of full-time faculty as shown on List No. 2 and Adjunct and Continuing Education faculty is submitted by the College Presidents and shown on List No. 6 for the 2007-2008 year is hereby approved. Further Board action will not be required for these persons to teach in the indicated disciplines. Employment of adjunct and continuing education faculty is contingent upon the instructional needs of the college.”
• Discussions and Possible Action on Employment of Administrators
On a motion by Trustee Conner, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“The Board of Trustees hereby approves the recommendation of employment for the following administrative position: Dr. Antoinette Wheeler, Vice President for Academic Affairs – St. Philip’s College.”
• Discussion and Possible Action on Granting of Title of Emeritus Status, SAC
On a motion by Trustee McClendon, seconded by Trustee Weiner, and by unanimous vote of the Board, the following minute order was adopted:
“Be it resolved that the Board of Trustees of the Alamo Community College District, with recognition and appreciation for 37 years of dedicated service at San Antonio College and with the recommendation of the Faculty and Administration of San Antonio College and the Chancellor of the District, name Bettye H. Knox as Professor Emeritus, Department of Mathematics and Computer Science, San Antonio College.”
On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, agenda items 12-19 were approved.
• Discussion and Possible Action on St. Philip’s College Capital Improvement Program Architecture/Engineering Services
“The Board of Trustees hereby approves the fee negotiated with Saldana & Associates, Inc. in the amount of $512,400 for Architect/Engineering Services for the $450,000,000 General Obligation Bond Projects at St. Philip’s College and approves all allowed reimbursable costs per RFP No. 06C-029.”
• Discussion and Possible Action on North Central College Architecture/Engineering Master Planning Services
“The Board of Trustees hereby approves the fee negotiated with O’Connell Robertson & Associates, Inc. in the amount of $450,000 for Architect/Engineering Master Planning Services for the North Central College and approves all allowed reimbursable costs per RFP No. 08C-013.”
• Discussion and Possible Action on CIP Construction Program Management Year 3 Services, - 3D (Parsons)/Foster, Joint Venture (RFP No. 06C-046)
“The Board of Trustees hereby approves the fee negotiated with 3D (Parsons)/Foster, Joint Venture in the amount of $4,829,715 for Construction Program Management services for the $450,000,000 General Obligation Bond Projects at San Antonio College, Palo Alto College, St. Philip’s College and Houston Street for the period of March 1, 2008 through February 28, 2009 and recommends approval of all allowed reimbursable costs per RFP No. 06C-046. The contract fees for subsequent years of the contract will be submitted to the Board of Trustees at a later date. This fee includes Phase 1 New Construction and Phase 2 and Phase 3 Renovation Projects.”
• Discussion and Possible Action on CIP Construction Program Management Year 3 Services, - Broaddus and Associates, Inc. and Project Control of Texas, Inc. Joint Venture (RFP No. 06C-046)
“The Board of Trustees hereby approves the fee negotiated with Broaddus and Associates, Inc. and Project Control of Texas, Inc. Joint Venture in the amount of $3,504,440 for Construction Program Management services for the $450,000,000 General Obligation Bond Projects at Northwest Vista College and Northeast Lakeview College for the period of March 1, 2008 through February 29, 2009 and approves all allowed reimbursable costs per RFP No. 06C-046. The contract fees for subsequent years of the contract will be submitted to the Board of Trustees at a later date.”
• Discussion and Possible Action on Bids Received for the 811 W. Houston Building IT Department Renovations for the ACCD Facilities Department, (CSP No. 08C-038)
"Based on proposals received December 13, 2007, the contract is awarded to Crocker & Reynolds L.P. of San Antonio, Texas, submitting the best value proposal of $208,763 for the 811 W. Houston Building IT Department Renovations for the ACCD Facilities Department (Bid No. 08C-038). A
10% contingency of $20,877 is also approved."
• Discussion and Possible Action on Bids Received for the Telecommunications Wiring at Northwest Vista College for the ACCD Facilities Department, (CSP No. 08C-062)
"Based on proposals received February 19, 2008, the contract is awarded to Eldridge Electric Company Inc. of Helotes, Texas, submitting the best value proposal of $811,133 for Telecommunications Wiring at Northwest Vista College for the ACCD Facilities Department (Bid No. 08C-062). A 15% contingency of $121,670 is also approved."
• Discussion and Possible Action on bids received for Library Shelving, Learning Resource Center, Northeast Lakeview College, for the ACCD Facilities Department (Bid No. 08C-063)
“Based on bids received January 24, 2008, the contract is awarded as follows to the vendors submitting the low bid for the project for Library Shelving, Learning Resource Center, Northeast Lakeview College, for the ACCD Facilities Department (Bid No. 08C-063):
Vendor Items Total Award
Spacesaver Storage B-2, B-3, B-4, B-5, EP-2, EP-3,
Systems TC-1, and TC-2 $ 71,610.00
Library Design Systems A-1 $ 1,555.00”
• Discussion and Possible Action on bids received for Juniper & Redbud Buildings Furniture, Northwest Vista College, for the ACCD Facilities Department (Bid No. 08C-058)
"Based on bids received January 17, 2008, the contract is awarded as follows to the vendors submitting the low bid or low-bid-meeting-specifications (LBMS) for the project Juniper & Redbud Buildings Furniture, Northwest Vista College, for the ACCD Facilities Department (Bid No. 08C-058):
Vendor Items Total Award
Gomez Floor Covering
San Antonio, Texas C-3, F-5 $ 20,186.50
Jones & Cook Stationers
San Antonio, Texas C-1 $195,453.00
Nelson Interiors C-5, C-6, C-6a, T-13, T-14,
San Antonio, Texas M-6, T-3, T-7, T-8, T-21, T-22 $159,256.71
Office Furniture Interiors, Inc.
San Antonio, Texas C-2 $ 45,159.32
OfficeSource Ltd. C-7c, C-8a,
San Antonio, Texas C-9a, C-9c,
M-4, M-5,T-5a, T-25, T-26 $ 40,113.92
SA Workspace
San Antonio, Texas M-1, M-3, M-13 $ 2,070.25
Simpson Interiors T-1, T-1a, T-2, T-4, T-4a,
San Antonio, Texas T-5, T-6, T-6a, T-9, T-23 $157,396.61
Texas Wilson Office Furniture
San Antonio, Texas M-7, T-10 $ 4,849.76
Wittigs Office Interiors
San Antonio, Texas T-2a, T-17, T-19, T-20 $ 18,148.00
Workplace Resource T-1, T-1a, T-2, T-4, T-4a, C-4,
San Antonio, Texas C-7a,C-7b, T-15, C-10, M-2, T-11,
T-12s, T-12a, T-16s, T-16a, T-18 $354,018.44
Workspace Solutions
San Antonio, Texas C-8b, C-9b $ 11,550.00
GRAND TOTAL $1,008,202.51”
• Approval of Financial Reports Through December 31, 2007
On a motion by Trustee Beitzel, seconded by Trustee Conner, and by unanimous vote of the Board, the following minute order was adopted:
“The financial reports are hereby accepted as presented.”
• Discussion and Possible Action on bids received for the Purchase of Three (3) Cylindrical and Two (2) Surface Grinders, for the manufacturing Technology Program, St. Philip’s College-Southwest Campus (Bid No. 08A-053R) 21
On a motion by Trustee Dr. Sprague, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
"Based on bids received January 10, 2008, the contract is awarded to Tool Tech Industrial Machine & Supply, Inc. of San Antonio, TX, submitting the low base bid of $138,860.00 for the Purchase of Three (3) Cylindrical and Two (2) Surface Grinders, for the Manufacturing Technology Program, St. Philip’s College – Southwest Campus (Bid No. 08A-053R).”
On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, agenda items 22-25 were approved.
• Discussion and Possible Action on San Antonio College’s $604,563 Request for Unspent FY 2006-07 Funds
“The Board of Trustees hereby approves the transfer of $604,563 from the ACCD Fund Balance to San Antonio College for the purpose of improving technology equipment and related services to students.”
• Discussion and Possible Action on Northeast Lakeview College’s $137,267 Request for Unspent FY 2006-07 Funds
“The Board of Trustees hereby approves the transfer of $137,267 from the ACCD Fund Balance for the purpose of purchasing furniture and equipment; and payment of adjunct salaries for Spring and Summer semesters at Northeast Lakeview College.”
• Discussion and Possible Action on Palo Alto College’s $163,540 Request for Unspent FY 2006-07Funds
“The Board of Trustees hereby approves the transfer of $163,540 from the ACCD Fund Balance to Palo Alto College for the purpose of improving technology and facilities that enhance related services for students.”
• Discussion and Possible Action on Northwest Vista College’s $270,613 Request for Unspent FY2006-07 Funds
“The Board of Trustees hereby approves the transfer of $270,618 from the ACCD Fund Balance to supplement the CIP program at Northwest Vista College through the purchase of furniture and equipment for newly constructed facilities.”
• Discussion and Possible Action on Waiver to the Public Securities Association Master Repurchase Agreement Between ACCD and Hypo Public Finance Bank
On a motion by Trustee Beitzel, seconded by Trustee Dr. Weiner, and by unanimous vote of the Board, the following minute order was adopted as revised:
“This WAIVER (ATTACHMENT) to the Public Securities Association (PSA) Master Repurchase Agreement and Annex I thereto, each dated as of April 5, 2007, between Alamo Community College District (Buyer) and Hypo Public Finance Bank (Seller) in connection with the Bond Resolution adopted by the Board of Trustees on Mach 13, 2007 providing for the issuance of the $271,085,000 Alamo Community College District Limited Tax Bonds, Series 2007 is hereby made and entered into as of February 20, 2008 by the Buyer and the Seller.”
• Discussion and Possible Action on Authorized Signatures for ACCD Bank Accounts
This item was pulled from the agenda.
• Discussion and Possible Action on 2007 Tax Assessment Roll
On a motion by Trustee McClendon, seconded by Trustee Beitzel, and by unanimous vote of the Board, the following minute order was adopted:
“The attached 2007 Tax Assessment Roll for the Alamo Community College District as of October 1, 2007 is hereby approved.”
• Discussion on Local Tax Collection Status Report
No action was taken.
• Discussion, Recommendation, and Possible Action on the Duties, Evaluation, Contract and Compensation of the District Director of Internal Audit
The item was deferred to the March 18, 2008 Board of Trustees meeting.
• Presentation on Policy Migration Project, Miles Bradshaw
No action was taken.
• Discussion and Possible Action on revision of local policy CJ - Transportation Management LOCAL
On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:
"Revised local policy CJ - Transportation Management (Attachment 1) is adopted as presented. This revised local policy supersedes all previous versions of local policy CJ."
• Discussion and Possible Action on revision of local policy DBB - Employment Requirement and Restrictions: Physical Examinations and Communicable Diseases
On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:
"Revised local policy DBB - Employment Requirements and Restrictions: Physical Examinations and Communicable Diseases (Attachment 1) is adopted as presented. This revised local policy supersedes all previous versions of local policy DBB."
• Discussion and Possible Action on revision of local policy FDAD – Health Requirements and Services: Communicable Diseases
On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:
"Revised local policy FDAD – Health Requirements and Services: Communicable Diseases (Attachment 1) is adopted as presented. This revised local policy supersedes all previous versions of local policy FDAD."
• CONSENT AGENDA
On a motion by Trustee Beitzel, seconded by Trustee Dr. Sprague, and by unanimous vote of the Board, the following minute order was adopted:
“The Consent Agenda for the Regular Board Meeting of the Alamo Community College District Board of Trustees held on February 19, 2008 hereby approved.” *36, *37, *38, & *39.
• Grants and Contract Department Report
“The Alamo Community College District Board of Trustees hereby accepts this report on the grants and contracts (public) made to the Alamo Community College District as of January 29, 2008 through February 8, 2008.”
• Approval of Construction Reports
Trustee Conner congratulated the construction team for their work in ensuring that construction projects are completed on time.
“The construction reports are hereby accepted as presented.”
• Approval and Ratification of Budget Amendment Report and Budget Transfer Report
“Budget amendments and/or transfers as they appear on the Budget Amendment and Budget Transfer Reports are hereby accepted as presented.”
• Gift Receipt Report
“The Alamo Community College District Board of Trustees hereby accepts this report on the private gifts and grants made to the Alamo Community College District and the Alamo Community College District Foundation, Inc. as of JANUARY 1, 2008 through JANUARY 31, 2008.”
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:06 p.m.
Approved for submission to the Board:
Dr. Bruce H. Leslie
Chancellor
